Tender for Water Meters and Meter Reading Equipment

Tender for Water Meters and Meter Reading Equipment

To provide meters for new and replacement installations to support metered revenue and Legislative compliance, and to replace meter reading equipment.

United Kingdom-Belfast: Water distribution and related services

2013/S 153-267387

Contract notice – utilities

Supplies

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Northern Ireland Water
Northern Ireland Water, Finance and Regulation, Westland House, Old Westland Road
For the attention of: Michael McCarter
BT14 6TE Belfast
UNITED KINGDOM
Telephone: +44 8457440088
E-mail: sourcing@niwater.com

Internet address(es):

General address of the contracting entity: www.niwater.com

Address of the buyer profile: www.e-sourcingni.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Water
I.3)Contract award on behalf of other contracting entities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:

C620 – Water Meters and Meter Reading Equipment.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Northern Ireland.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):

To provide meters for new and replacement installations to support metered revenue and Legislative compliance, and to replace meter reading equipment.
II.1.6)Common procurement vocabulary (CPV)

65100000, 38421100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Information about lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT
Range: between 1 500 000 and 3 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Initial contract period of 36 months with the possible extension of contract by a further two 12 month periods.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Northern Ireland Water’s particular requirements will be set out in the invitation to Negotiate documentation and if a JV/Consortium bid is proposed NIW may require the members of the consortium to form a legal entity and hold members jointly and severally liable for the performance of the Contracts.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further details will be sent out in the Invitation to Negotiate.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The particular requirements are to be determined but Northern Ireland Water may require that any contract awarded shall be entered into by a single entity on the part of the successful candidate.
III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Futher details will be sent out in the Invitation to Negotiate.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met: Candidates will be assessed in accordance with Part 4 of the Utilities Contracts Regulations 2006, as amended, on the basis of information provided in response to a Invitation to tender (ITT) Questionnaire copies of which are available on the eSourcing website. Completed ITT’s must be returned via eSourcing NI website. Instruction for completion and submission of ITT’s are set out in the documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met (if applicable): Will be set out in the tender documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met (if applicable): Will be set out in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: NI Water reservse the right to hold and electronic auction.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:

C620
IV.3.2)Previous publication(s) concerning the same contract

Periodic indicative notice

Notice number in the OJEU: 2013/S 81-136659 of 25.4.2013

IV.3.3)Conditions for obtaining specifications and additional documents

Time limit for receipt of requests for documents or for accessing documents: ..
IV.3.4)Time limit for receipt of tenders or requests to participate

3.9.2013 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

Northern Ireland Water expressly reservice the rights:
(i) not to award any contract as a result of the procurement process commenced by publication of this notice.
(ii) to make whatever changes it may see fit to the content and structure of the tendering competition.
(iii) to award (a) contract(s) in respect of any part(s) of the services covered by this notice; and
(iv) to award contract(s) instages.
and in no circumstances will Northern Ireland Water be liable for any costs incurred by candidates.
Northern Ireland Water will incorporate a minimum 10 calendar day standstill period at the point information on award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by Northern Ireland Water as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful.
If an appeal regarding the award of the contract has not been successfully resolved, The Utilities Contract Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must generally be brought within three months. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where Northern Ireland Water has communicated the award of contract and a summary of reasons to tenderers, or otherwise within 6 months of the contract being entered into. Where a contract has not been entered into, the court may order the setting aside of the award decision or order Northern Ireland Water to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order Northern Ireland Water to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the courts to set aside the award secision before the contract is entered into.
NI Water will not provide face to face de-briefing following notification of the outcome of the tender competition. Written de-briefing will be provided.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:5.8.2013