Tender for Water Systems Monitoring and Inspection

Tender for Water Systems Monitoring and Inspection

The monitoring and inspection of the water systems is intended to demonstrate compliance with the HSE Approved Code of Practice L8 (Fourth edition) – Legionnaires’ disease.

United Kingdom-Shrewsbury: Technical testing, analysis and consultancy services

2018/S 194-439367

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Shropshire Council
Shirehall, Abbey Foregate
Shrewsbury
SY2 6ND
United Kingdom
Contact person: Procurement
Telephone: +44 1743252993
E-mail: procurement@shropshire.gov.uk
Fax: +44 1743253910
NUTS code: UKG22
Internet address(es):Main address: www.shropshire.gov.uk
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Shrewsbury:-Technical-testing%2C-analysis-and-consultancy-services./63838ZFC83
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.delta-esourcing.com/tenders/UK-title/63838ZFC83
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: http://www.delta-esourcing.com/tenders/UK-title/63838ZFC83

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

RMCV 025 — Water Systems Monitoring and Inspection

Reference number: RMCV 025

II.1.2)Main CPV code

71600000

II.1.3)Type of contract

Services

II.1.4)Short description:

The monitoring and inspection of the water systems is intended to demonstrate compliance with the HSE Approved Code of Practice L8 (Fourth edition) – Legionnaires’ disease: The control of legionella bacteria in water systems and HSG 274. The contractor will employ sufficient numbers of staff to administer, supervise, manage and control the contract. At the time of tender the applicants will supply details of their proposed staffing levels and structures.

Applicants should note that it is considered that the Employee ‘Transfer of Undertakings (Protection of Employment) Regulations ‘2006(‘TUPE’) will apply to this contract. Applicants are advised to seek their own legal advice about the practicality of these regulations.

The fixed price contract will be for a period of up to 4 years commencing on 1.4.2019.

II.1.5)Estimated total value

Value excluding VAT: 400 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKG22
Main site or place of performance:

Shropshire CC

II.2.4)Description of the procurement:

The monitoring and inspection of the water systems is intended to demonstrate compliance with the HSE Approved Code of Practice L8 (Fourth edition) – Legionnaires’ disease: the control of legionella bacteria in water systems and HSG 274.

The work consists of carrying out routine monitoring and inspection of the water systems, at approximately 280 sites all located in Shropshire, over which the Client has day to day control, to ensure that the traditional temperature regime method employed to control the multiplication of legionella in hot and cold water services systems, remains valid and is proving to be effective; it includes for the cleaning and descaling of showerheads and spray taps and the adjustment of accessible thermostats on calorifiers and local electric water heaters, but no other remedial works.

The objective of the contract is for the Contractor to provide a comprehensive and accurate record of the temperature regime employed to control legionella, exposure to legionella and cleanliness. The Contractor shall record compliance and non-compliance in accordance with the relevant statutory provisions, standards and industry guidance such that the Client may assess condition, minimise and manage risks and discharge its duty under the law. The Contractor shall utilise and update the Client’s existing on-site water logbooks. The Contractor shall also provide and utilise a legionellosis management and control data collection and defect management and reporting web based electronic logbook system.

The contractor will employ sufficient numbers of staff to administer, supervise, manage and control the contract.

Membership with CHAS (Contractor’s Health and Safety Scheme) and LCA (Legionella Control Association) or equivalents are requirements for the contractor wishing to undertake this contract.

Enhanced disclosures or DBS checks are required for all employees who may undertake monitoring duties at school sites as part of this contract.

Applicants should note that it is considered that the Employee ‘Transfer of Undertakings (Protection of Employment) Regulations ‘2006 (‘TUPE’) will apply to this contract. Applicants are advised to seek their own legal advice about the practicality of these regulations.

The fixed price contract will be for a period of up to 4 years commencing on 1.4.2019.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2019
End: 31/03/2023
This contract is subject to renewal: yes
Description of renewals:

4 years

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

See tender documentation.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

See tender documentation.

Minimum level(s) of standards possibly required:

See tender documentation.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

See tender documentation.

Minimum level(s) of standards possibly required:

See tender documentation.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

See tender documentation.

III.2.2)Contract performance conditions:

See tender documentation.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/11/2018
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 06/11/2018
Local time: 12:00
Place:

Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

4 years

VI.2)Information about electronic workflows

VI.3)Additional information:

The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Shrewsbury:-Technical-testing%2C-analysis-and-consultancy-services./63838ZFC83

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/63838ZFC83

GO Reference: GO-2018105-PRO-13321931

VI.4)Procedures for review

VI.4.1)Review body

Shropshire Council
Shirehall, Abbey Foregate
Shrewsbury
SY2 6ND
United Kingdom
Telephone: +44 1743252993
E-mail: procurement@shropshire.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Shropshire Council
Shirehall, Abbey Foregate
Shrewsbury
SY2 6ND
United Kingdom
Telephone: +44 1743252993

VI.5)Date of dispatch of this notice:

05/10/2018

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