Tender for Healthy Start Reimbursement Unit

Tender for Healthy Start Reimbursement Unit

The Department of Health is looking to procure the Healthy Start Reimbursement unit, a registration and reimbursement service for retailers. HSRU’s functions are to recruit and maintain a register of retailers that accept paper Healthy Start vouchers, to make the payments accurately and promptly to them.

United Kingdom-London: Supporting services for the government

2014/S 139-249733

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department of Health
Skipton House, 80 London Road, Elephant and Castle
For the attention of: Joyce Angoma
SE1 6LH London
UNITED KINGDOM
E-mail: supplier.helpdesk@dh.gsi.gov.uk

Internet address(es):

General address of the contracting authority: http://www.gov.uk/organisations/department-of-health

Address of the buyer profile: https://www.gov.uk/organisations/department-of-health/about/procurement

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Scottish Government
Maternal & Infant Health, Child & Material Health Division, Area 2B (North), Victoria
EH6 6QQ Edinburgh
UNITED KINGDOM

Welsh Government/Llwodraeth Cymru
Health Improvement Division, Cathays Park / Is-adran Gwella Iechyd, Parc Cathays
CF10 3NQ Cardiff / Caerdydd
UNITED KINGDOM

Government of Northern Ireland
Northern Ireland Office, Stormont Estate
BT4 3TA Belfast
UNITED KINGDOM

 

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Healthy Start Reimbursement Unit.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UK,UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Department of Health is looking to procure the Healthy Start Reimbursement unit (HSRU), a registration and reimbursement service for retailers. HSRU’s functions are to recruit and maintain a register of retailers that accept paper Healthy Start vouchers, to make the payments accurately and promptly to them (as a BACS bureau) on the Department’s behalf, and to minimise and address associated risks. This contract replaces an existing service; however the Department of Health is seeking to explore ways of further modernising the existing service methodology and flexible and incentivised ways to deliver the envisaged reimbursement service. Further information on the scheme is available atwww.healthystart.nhs.uk, the official healthy start website for the public and for health professionals. The HSRU website is at www.hsru.co.uk

The priority for the Department of Health is a smooth transition to the new contract, ensuring that a seamless service is provided and that the Secretary of State’s legal obligations to deliver the scheme are consistently met and that current performance standards are maintained. Whilst the replacement contract must provide for this, however, it need not be a completely like for like replacement. TUPE may apply to this contract. The current service operates in England, Northern Ireland, Scotland and Wales. The length of the contract will be for 3 years from the 1.4.2015, with an option to extend for a further 2 years.

II.1.6)Common procurement vocabulary (CPV)

751300008514000098300000482170007920000079512000723140007225300075100000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The transition period (over a 3 month period but may be shorter if the relevant activities are concluded) will commence from 1.1.2015 and the contract service delivery from 1.4.2015 to 31.3.2018, with an option to extend up to a further 24 months to expire on 31.3.2020.
Estimated value excluding VAT:
Range: between 1 and 2 678 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend up to a further 24 months. Please note that the range does not include the extension options.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company or other guarantees may be required in certain circumstances.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See the invitation to tender for further details.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See the invitation to tender for further details.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who has breached Regulation 23 of the Public Contract Regulations 2006.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see invitation to tender for further details.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see invitation to tender for further details.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 106-186638 of 4.6.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

4.9.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language
Other: English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 4.9.2014 – 12:00

Place:

London.

 

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Department of Health reserves the right to discontinue the tendering process and not to award the contract. The Transfer of Undertakings (Protection of Employment) Regulations 2006 (SI 2006/246) may apply to this procurement. Tenderers should note that, in accordance with the Government’s policies on transparency, DH intends to publish the Invitation to Tender (ITT) document, and the text of any Contract awarded, subject to possible redactions at the discretion of DH.

Further information on transparency can be found at: http://www.cabinetoffice.gov.uk/resource-library/guidance-transparency

This procurement exercise will be completed via the DH eTendering portal (BMS) and tenderers wishing to be considered for this contract must submit their response via BMS. The BMS reference number for this exercise is ITT 59419. Tenderers should visithttps://www.gov.uk/government/organisations/department-of-health/about/procurement to register and download instructions on how to respond.

If you require assistance, please contact the Supplier Helpdesk on +44 1132545777 or supplier.helpdesk@dh.gsi.gov.uk

This helpdesk is available 10:00 am to 16:00 pm, Monday to Friday excluding Bank Holidays. This is a Part B Service and is being published for advertising purposes only.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court
London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Department of Health will incorporate a standstill period at the point information about the actual award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court.

VI.4.3)Service from which information about the lodging of appeals may be obtained

High Court
London
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

18.7.2014

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