Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Derby City Council for itself and on behalf of Nottingham City Council
Procurement, The Council House, Corporation Street
For the attention of: Mr Gareth Smith
DE1 2FS Derby
Telephone: +44 1162657890
Further information can be obtained from: As detailed in Section II.1.5
c/o ESPO, Barnsdale Way, Grove Park, Enderby
LE19 1ES Leicester
I.2)Type of the contracting authority
Regional or local authority
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Hire of Plant without Operator – 536EM/14.
II.1.2)Type of contract and location of works, place of delivery or of performance
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Duration of the framework agreement
Duration in years: 2
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 1 600 000 and 32 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
Derby City Council for itself and on behalf and Nottingham City Council, invites tenders for the establishment of a framework with a number of contractors to meet the operational requirements, for a period of up to four years for the hire of various types of plant without operator. Whilst initially for use by Derby City Council and Nottingham City Council the framework agreement will also be open for use by other Midlands Highway Alliance members (at the time of publication, the membership consists of Derby City Council, Derbyshire County Council, Doncaster Council, Highways Agency, Leicester City Council, Leicestershire County Council, Lincolnshire County Council, Milton Keynes Council, Northamptonshire County Council, Nottingham City Council, Nottinghamshire County Council, Peterborough City Council, Rotherham Metropolitan Borough Council, Rutland County Council, Sandwell Metropolitan Borough Council, Staffordshire County Council, Stoke-on-Trent City Council, South Derbyshire District Council, Telford and Wrekin Council and Wolverhampton City Council) and the following classifications of user: Central Government Departments and their Agencies; Local Authority Councils; Educational Establishments (including Academies); Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords.
An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.
In order to express an interest in tendering, please visit the EastMidsTenders eTendering web portal (www.eastmidstenders.org), find the contract for ‘Hire of Plant without operator’ and express an interest by following step by step instructions.
The anticipated start date of the Agreement is 4.8.2014.
II.1.6)Common procurement vocabulary (CPV)
43000000, 16000000, 16100000, 31000000, 42000000, 43300000, 43310000, 45500000, 43320000, 43312000, 43312300, 43315000, 43312100,42410000, 34928310, 45212413, 44211100, 42990000, 34144410, 34144430, 34144431, 43312400, 43260000, 43210000, 43262000, 42415110,34223000, 43830000, 43812000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The value of GBP 1,600,000 is the estimated potential value based on known participating establishments. The value of participation by the wider public sector cannot be calculated accurately or guaranteed – but has nevertheless been incorporated within a range of GBP 1,600,000 to GBP 32,000,000 for the duration (including the extension option referred to at Section II.2.2).
II.2.2)Information about options
Description of these options: The framework agreement has the option to extend for up to a further 24 months. The total estimated values stated in Section II.1.4 include the option period.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 24 (from the award of the contract)
Information about lots
Lot No: 1 Lot title: Hire of Plant (without Operator)
Derby City Council for itself and on behalf and Nottingham City Council, invites tenders for the establishment of a framework with a number of contractors to meet the operational requirements, for a period of up to four years for the hire of various types of plant without operator. Further information on lots will be provided in invitation to tender.
2)Common procurement vocabulary (CPV)
43000000, 16000000, 16100000, 31000000, 42000000, 43300000, 43310000, 45500000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability to be assumed by all group bidders before acceptance.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: 1. The Supplier agrees that there shall be no discrimination by it against any person with respect to opportunity for employment or conditions of employment, because of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation. The Supplier shall in all matters arising in the performance of the Agreement comply with the provisions of the Equality Act 2010 and the Human Rights Act 1998 and all other discrimination legislation.
2. This contract will contain a contract monitoring clause which will require suppliers to ensure that their organisation operates within the rating of 30 or more, as shall be determined by use of the credit rating agency, Creditsafe Business Solutions Limited.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As detailed in invitation to tender.
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: As detailed in invitation to tender.
Minimum level(s) of standards possibly required:
As detailed in invitation to tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 18.6.2014 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
18.6.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Derby City Council for itself and on behalf of Nottingham City Council principally, will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by ESPO as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2006 (SI 2006 No. 5) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: