Tender for Hire of Self Drive Commercial Vehicles and Non-Operated Plant

Tender for Hire of Self Drive Commercial Vehicles and Non-Operated Plant

The Hire of Non Operated Specialist Plant, Equipment and Self Drive Commercial Vehicles.

United Kingdom-Bodmin: Chemical toilets

2014/S 233-410363

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

CORMAC Solutions Ltd
Strategic Procurement, Castle Canyke Road
Contact point(s): Strategic Procurement
PL31 1DZ Bodmin
UNITED KINGDOM
Telephone: +44 1872323313
E-mail: procurement@cormacltd.co.uk
Fax: +44 1872324454

Internet address(es):

General address of the contracting authority: http://www.cormacltd.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The Hire of Non Operated Specialist Plant, Equipment and Self Drive Commercial Vehicles.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: Buildings, depots and work sites throughout Devon and Cornwall.

NUTS code UKK30

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 50

Duration of the framework agreement

Duration in months: 24

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 350 000 and 450 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Hire of Non Operated Specialist Plant, Equipment and Self Drive Commercial Vehicles.

II.1.6)Common procurement vocabulary (CPV)

24955000, 34136000, 34144400, 34923000, 43000000, 43130000, 43300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The appointed suppliers will be required to supply non operated specialist plant, equipment and self drive commercial vehicles to CORMAC Solutions Ltd, all directorates of Cornwall Council (including their statutory successors and wholly or partially owned organisations), and potentially to other local government bodies across the geographical area covered by the South West Improvement and Efficiency Partnership (including the Isles of Scilly)http://www.swcouncils.gov.uk/media/documents/Local_Authorities_in_the_South_West_2010_list.pdf)

This is to include those listed as partners within the South West Regional Improvement Agency (in particular Unitary and County Councils, District and Borough Councils), plus Parish, Town and City Councils and other public sector organisations and bodies (including Schools, Housing Associations / Housing Management Organisations, Police, NHS / Primary Care Trusts, etc.), who may at a later date adopt the terms and conditions of this framework agreement. Whilst there is no guaranteed quantity or spend, the estimated value is likely to be in the region of GBP 175 000 per annum. The potential estimated total value is likely to exceed this range of spend if other organisations decide to participate. The intention is to let a one year framework agreement with the option of a 1 year extension.
Mini competitions will be take place for situations where it is economically advantageous. This will include long term hires and specific schemes for contracts work.
The range of equipment includes (but is not limited to): portable traffic lights, drilling equipment, portable chemical toilets, storage, welfare and accommodation site cabins, tractors, road surfacing equipment, specialist lifting equipment, self drive vans and commercial vehicles.
Estimated value excluding VAT:
Range: between 350 000 and 450 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

No deposits will be required but where applicable the successful tenderer (or in the case of a consortium bid, each member of the consortium) may be required to provide a parent company guarantee or alternative performance bond.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

These conditions will be provided in the Invitation to Tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Framework Agreement will be subject to CORMAC Solutions Ltd’s Terms and Conditions of Contract.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Parties will be provided with detailed instructions concerning the information they must provide. This will be contained in the Invitation to Tender (ITT) document. Consideration will only be given to those contractors who complete and return the ITT by the required date.
Economic operators subject to any of the following [may/will] not be considered where the said operator
(a) is bankrupt or is being wound up, where their affairs are being administered by the court, where they have entered into an arrangement with creditors, where they have suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a final judgement in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.6.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 .6.1991 on prevention of the use of the financial system for the purpose of money laundering.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: May include, but shall not be limited to
(a) a completed Pricing Schedule,
(b) an assessment of Company financial standing.
Minimum level(s) of standards possibly required: Please refer to the Invitation to Tender document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
May include, but shall not be limited to
(a) the completion and submission of CORMAC Solution’s Health and Safety Questionnaire;
(b) an inventory of the plant or technical equipment available to the service provider or contractor for carrying out the contract;
(c) insurance certificates drawn up by official brokers or agencies.
(d) the criteria listed in III.2.1; and
(e) any other information or documents referred to in the Invitation to Tender document.
Minimum level(s) of standards possibly required:
Please refer to the Invitation to Tender document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CSL2014.06F

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.2.2015 – 15:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

4.2.2015 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 4.2.2015 – 12:00

Place:

CORMAC Solutions Limited, Castle Canyke Road, Bodmin, Cornwall, PL31 1DZ.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: The Authorised Officer from the contracting Authority CORMAC Solutions Ltd, together with at least one Officer who is independent of the contracting Authority.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: At the point at which tenderers and candidates are notified of the contract award decision a minimum 10 calendar day standstill period will apply during which the unsuccessful tenderers and candidates will have the opportunity to appeal against the decision to award before the contract is concluded.
If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts (Amendment) Regulations 2009 provide for aggrieved parties who have been harmed or believe they are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and may take the form of an application for an order to set aside the award decision, suspend the procedure or amend a document, or if the contract has been entered into a claim for a declaration of contract ineffectiveness and/or a claim for damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.12.2014

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