Tender for Hosted and Managed Human Resources Management System

Tender for Hosted and Managed Human Resources Management System

The provision of a fully hosted, managed Software as a service Human Resources Management System. Moving away from paper-based processes to self-service access for all, including update and authorisation.

United Kingdom-Exeter: Time accounting or human resources software package

2017/S 081-156408

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Devon County Council
County Hall, Topsham Road
Exeter
EX2 4QD
United Kingdom
Contact person: Mr Kevin Balding
Telephone: +44 1392383000
E-mail: kevin.balding@devon.gov.uk
NUTS code: UKK

Internet address(es):Main address: http://www.devon.gov.uk

Address of the buyer profile: www.supplyingthesouthwest.org.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.supplyingthesouthwest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.supplyingthesouthwest.org.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

CP1404-16 Fully Hosted and Managed Human Resources Management System.

Reference number: DN261533

II.1.2)Main CPV code

48450000

II.1.3)Type of contract

Services

II.1.4)Short description:

The provision of a fully hosted, managed Software as a service Human Resources Management System. Moving away from paper-based processes to self-service access for all, including update and authorisation,

Self-service must be intuitive for users and managers. The employee life cycle processes are initiated and approved via self-service work-flows. The professional HR/Payroll users will provide a quality assurance and validation service.

We will adopt standard best practice processes and solutions, which will not be customised to match existing processes.

We require 1 supplier to deliver our core services; we are also interested in optional modules from the same supplier that we may implement during the period of the contract.

Core Payroll including mileage and expenses; HR requirements including absence management and time and attendance; Reporting; Data migration from existing software; ICT requirements; Interfaces Optional; Recruitment; Learning and development.

II.1.5)Estimated total value

Value excluding VAT: 1 864 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

48450000

II.2.3)Place of performance

NUTS code: UKK

II.2.4)Description of the procurement:

The system will be scale-able to meet changing needs, use cloud based technology and be future proofed with upgrades and legislative changes included.

We will not want to customise the system however basic configuration and system administration access will be required. 12 months migrated history will be required for absence purposes; The system will need to integrate with a number of other systems and to maintain legal compliance e.g. intermediaries (off-payroll working).

The system will support approx. 24 000+ employees/workers across multiple employer tax references. The system will need to be able to handle over 80 separate pay-runs, with multiple pay dates.

Mobilisation will start immediately upon award, go live will need to commence on 1.5.2018 and all modules must be live 31.8.32018; starting with core DCC employees, followed by DCC maintained schools and external clients, e.g. Academies and Dartmoor National Park.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical merit / Weighting: 12
Quality criterion – Name: Delivery date and period and completion / Weighting: 12
Quality criterion – Name: Quality / Weighting: 12
Quality criterion – Name: Aesthetic and functional characteristics / Weighting: 12
Quality criterion – Name: Aesthetic and functional characteristics (Demonstration) / Weighting: 12
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The contract will be for an initial period of 5 Years with and option to extend (renew) for further periods of:

3 years;

2 years;

2 years.

Overall total 12 years at the sole discretion of Devon County Council.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

DCC are seeking one supplier to deliver the core services:

DCC are also interested in optional modules from the same supplier that we may or may not implement during the period of the contract these optional modules are:

— A Recruitment Module.

— Learning and Development Module.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/06/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 12/06/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

5 to 12 years.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Devon County Council
County Hall, Topsham Road
Exeter
EX2 4QD
United Kingdom
Telephone: +44 1392383000
E-mail: kevin.balding@devon.gov.ukInternet address:www.devon.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

24/04/2017

 

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