Organisational Development Business System Tender

Organisational Development Business System Tender

The Essex Fire Authority wishes to award a contract to provide an integrated IT system to deliver HR, Payroll and Learning management functions.

United Kingdom-Witham: Software package and information systems

2016/S 210-380623

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Essex Fire and Rescue Service
Service Headquarters, Kelvedon Park, Rivenhall
Witham
CM8 3HB
United Kingdom
Contact person: Purchasing and Supply Department
Telephone: +44 1376576000
E-mail: purchasing@essex-fire.gov.uk
NUTS code: UKH3

Internet address(es):Main address: http://www.essex-fire.gov.uk/

Address of the buyer profile: https://www.paessex.gov.uk/

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Witham:-Software-package-and-information-systems./6TQ27VM8N7
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Other activity: public fire service

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of a Human Resources and Organisational Development Business Solution.

Reference number: F/479

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The Essex Fire Authority wishes to award a contract to provide an integrated IT system to deliver HR, Payroll and Learning management functions.

The Essex Fire Authority require a specialist e-HRM solution offering core HR, Payroll, Time and Attendance, Self Service and Learning Management modules.

The Authority is looking for a ‘vanilla’ system which will require either none, or minimal configuration and that is capable of capturing the complexities of the Authority’s work patterns and varying terms and conditions of employment. It is not looking for an ERP as other systems of choice are already in use throughout the organisation. The Essex Fire Authority does however require a system with interface capabilities to provide the workflow of information to other systems.

II.1.5)Estimated total value

Value excluding VAT: 400 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

48000000

II.2.3)Place of performance

NUTS code: UKH3
Main site or place of performance:

Essex.

II.2.4)Description of the procurement:

The Essex Fire Authority wishes to award a contract to provide an integrated IT system to deliver HR, Payroll and Learning management functions.

The Essex Fire Authority require a specialist e-HRM solution offering core HR, Payroll, Time and Attendance, Self Service and Learning Management modules.

The Authority is looking for a ‘vanilla’ system which will require either none, or minimal configuration and that is capable of capturing the complexities of the Authority’s work patterns and varying terms and conditions of employment. It is not looking for an ERP as other systems of choice are already in use throughout the organisation. The Essex Fire Authority does however require a system with interface capabilities to provide the workflow of information to other systems.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

The contract will be for an initial term of 3 years, with an option to extend annually up to a maximum of 7 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 8
Objective criteria for choosing the limited number of candidates:

Within Prequalification Questionnaire.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/11/2016
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 09/12/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Witham:-Software-package-and-information-systems./6TQ27VM8N7

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/6TQ27VM8N7

GO Reference: GO-20161027-PRO-9020991.

VI.4)Procedures for review

VI.4.1)Review body

Essex Fire & Rescue Service
Service Headquarters, Kelvedon Park, Rivenhall
Witham
CM8 3HB
United Kingdom
Telephone: +44 1376576000Internet address:http://www.essex-fire.gov.uk/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

27/10/2016

 

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