Tender for Imaging Managed Service

Tender for Imaging Managed Service

The provision of an imaging managed service to University Hospitals Morecambe Bay NHS Trust for their sites at Royal Lancaster Infirmary in Lancaster, Furness General Hospital in Barrow in Furness and Westmorland General Hospital in Kendal. 

United Kingdom-Kendal: Imaging equipment for medical, dental and veterinary use

2014/S 142-255130

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University Hospitals of Morecambe Bay NHS Trust
Westmorland General Hospital
Contact point(s): Procurement
For the attention of: Paul Dowell
LA9 7RG Kendal
UNITED KINGDOM
Telephone: +44 1539716632
E-mail: paul.dowell@mbht.nhs.uk
Fax: +44 1524583580

Internet address(es):

General address of the contracting authority: www.uhmb.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The Provision of an Imaging Managed Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Royal Lancaster Infirmary in Lancaster, Furness General Hospital in Barrow in Furness and Westmorland General Hospital in Kendal.

NUTS code UKD

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 0 GBP

II.1.5)Short description of the contract or purchase(s)

The provision of an imaging managed service to University Hospitals Morecambe Bay NHS Trust for their sites at Royal Lancaster Infirmary in Lancaster, Furness General Hospital in Barrow in Furness and Westmorland General Hospital in Kendal. Refer to PQQ for further details.

II.1.6)Common procurement vocabulary (CPV)

33110000514000005042100079420000504212005040000033100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

In order to support their existing services, University Hospitals of Morecambe Bay NHS Foundation Trust (UHMBFT) wishes to develop a managed service partnership with a suitably qualified provider(s) of imaging services to include
— Lot 1: Equipment Managed Service:
A strategic approach to managing an equipment service, ensuring that the imaging equipment is maintained to a high standard and is replaced to an agreed investment plan and refresh timetable.
— Lot 2: Radiology Reporting:
Radiology Reporting of non-core workload and at high peak times, some core workload to enable Trust staff to work on specific areas in accordance with their own specialisms.
— Lot 3: Capacity:
The provision of solutions to help the Trust to increase access to equipment, reporting and/or staffing capacity and be flexible in their approach to delivering excellent patient care at (e.g.) peak periods, community based imaging services, specific local and national campaigns etc.
— Lot 4: Complete Managed Service:
The provision of all the elements in Lots 1, 2 and 3 from one provider or a collaboration of providers, lead by 1 recognised organisation.
Contract Length:
— Lot 1: Equipment Managed Service:
The contract period will be for 14 years with an option to break the contract at the end of year 7.
— Lot 2: Radiology Reporting:
Owing to the variable nature of the demand for this service, the contract period will initially be for 2 years with an option to extend for additional period up to 24 months.
— Lot 3: Capacity:
Owing to the variable nature of the demand for this service, the contract period will initially be for 2 years with an option to extend for additional period up to 24 months.
— Lot 4: Complete Managed Service:
The contract period will be for 14 years with an option to break the contract at the end of year 7.
Estimated value excluding VAT:
Range: between 15 600 000 and 20 700 000 GBP

II.2.2)Information about options

Options: yes

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 168 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Imaging equipment managed service

1)Short description

A strategic approach to managing an equipment service, ensuring that the imaging equipment is maintained to a high standard and is replaced to an agreed investment plan and refresh timetable.
The managed service provider will own the equipment and provide it to the Trust as part of managed service. This may include using some of the Trusts current assets and premises.
The managed service provider will provide the expertise and work with Trust staff to purchase appropriate equipment, install, train users and manage and maintain a portfolio of imaging equipment. See PQQ for more details.

2)Common procurement vocabulary (CPV)

85150000

3)Quantity or scope

A strategic approach to managing an equipment service, ensuring that the imaging equipment is maintained to a high standard and is replaced to an agreed investment plan and refresh timetable. The contract period will be for 14 years with an option to break the contract at the end of year 7.
Estimated value excluding VAT:
Range: between 15 000 000 and 20 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 168 (from the award of the contract)
5)Additional information about lots

Lot No: 2 Lot title: Radiology Reporting

1)Short description

Radiology reporting of non-core workload and at high peak times, some core workload to enable Trust staff to work on specific areas in accordance with their own specialisms.

2)Common procurement vocabulary (CPV)

85150000

3)Quantity or scope

Radiology reporting of non-core workload and at high peak times, some core workload to enable Trust staff to work on specific areas in accordance with their own specialisms.
Owing to the variable nature of the demand for this service, the contract period will initially be for 2 years with an option to extend for additional period up to 24 months.
Estimated value excluding VAT:
Range: between 300 000 and 350 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 3 Lot title: Capacity

1)Short description

The provision of solutions to help the Trust to increase access to equipment, reporting and/or staffing capacity and be flexible in their approach to delivering excellent patient care at (e.g.) peak periods, community based imaging services, specific local and national campaigns etc.
The scope of the required service is not to provide a wholesale clinical service but to simply have an ability to provide additional capacity to help with initiatives / demands that are put on the current service on occasions. As an example, this could be in the form of mobile services or via the provision of temporary staff.

2)Common procurement vocabulary (CPV)

85150000

3)Quantity or scope

The provision of solutions to help the Trust to increase access to equipment, reporting and/or staffing capacity and be flexible in their approach to delivering excellent patient care at (e.g.) peak periods, community based imaging services, specific local and national campaigns etc.
The scope of the required service is not to provide a wholesale clinical service but to simply have an ability to provide additional capacity to help with initiatives/demands that are put on the current service on occasions. As an example, this could be in the form of mobile services or via the provision of temporary staff.
Owing to the variable nature of the demand for this service, the contract period will initially be for 2 years with an option to extend for additional period up to 24 months.
Estimated value excluding VAT:
Range: between 300 000 and 350 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)
5)Additional information about lots

Lot No: 4 Lot title: Complete Managed Service

1)Short description

The provision of all the elements outlined in Lots 1, 2 and 3 from either one provider or from a collaboration of providers, lead by 1 provider.

2)Common procurement vocabulary (CPV)

85150000

3)Quantity or scope

The contract period will be for 14 years with an option to break the contract at the end of year 7.
Estimated value excluding VAT:
Range: between 15 600 000 and 20 700 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The contracting authority reserves the right to require deposits and/or guarantees and/or bonds and/or any other form of security. Details will be provided in the contract documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further details will be provided in the contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority reserves the right to require groupings of bidders to take a particular legal form, a single bidder to take primary liability or each party to undertake joint and several liability. Consortia bids are acceptable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the PQQ which is available from the address in section I.1.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the PQQ which is available from the address in section I.1.
Minimum level(s) of standards possibly required: As set out in the PQQ which is available from the address in section I.1.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the PQQ which is available from the address in section I.1.
Minimum level(s) of standards possibly required:
As set out in the PQQ which is available from the address in section I.1.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: As set out in the pre qualification questionnaire which is available from the address in section I.1.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 52-085365 of 14.3.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 15.8.2014 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

1.9.2014 – 23:59

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

22.9.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

(A) Suppliers instructions how to express interest in this tender:
1. Register your company on the eSourcing portal (this is only required once):

— Browse to the eSourcing Portal: https://uhmb.bravosolution.co.uk and click the link to register.

— Accept the terms and conditions and click ‘continue’.
— Enter your correct business and user details.
— Note the user-name you chose and click ‘Save’ when complete.
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender:
— Login to the portal with the user-name/password.
— Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier).
— Click on the relevant PQQ/ ITT to access the content.
— Click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page.
— This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only).
— You can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box.
3. Responding to the tender:
— You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting).
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT — There may be a mixture of on-line and off-line actions for you to perform (there is detailed on-line help available). You must then publish your reply using the publish button in the ‘Actions’ box on the left-hand side of the page. If you require any further assistance please consult the on-line help, or contact the eTendering help desk.
(B) Any supplier may be disqualified who does not respond to the following in the requisite manner:
1) Supplying a profile in NHS Supplier Information Database (sid4health) as part of their PQQ submission. The Contracting Authority has no influence in relation to the time period involved in the generation of a sid4health profile, however, it understands that the process can take between 2 to 5 days and that these time-scales may vary from country to country.
(C) The contracting authority does not bind itself to accept the lowest or any offer.
(D) The contracting authority is not responsible for any costs incurred by bidders in relation to their participation in this process.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 calendar day standstill period at the point of information on the decision to award the contract is communicated to bidders in accordance with Regulation 32A of the Public Contracts Regulations 2006.
Any bidder wishing to appeal the decision to award the contract, or after the award of the contract appeal the award of the contract, shall have the rights as set out in Part 9 of the Public Contracts Regulations 2006.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

22.7.2014

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