Tender for Insurance Brokerage including Risk Management

Tender for Insurance Brokerage including Risk Management

Tendering process for Insurance brokerage services on behalf of a group of participating institutions.

United Kingdom-London: Insurance brokerage services

2016/S 047-078547

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Universities Purchasing Consortium (a company limited by guarantee reg. no. 04784719)
Shropshire House, 179 Tottenham Court Road
For the attention of: Mike Kilner
W1T 7NZ London
Telephone: +44 2073072760
E-mail: m.kilner@lupc.ac.uk

Internet address(es):

General address of the contracting authority: http://www.lupc.ac.uk/

Address of the buyer profile: https://lupc.bravosolution.co.uk/web/login.shtml

Electronic access to information: https://lupc.bravosolution.co.uk/web/login.shtml

Electronic submission of tenders and requests to participate: https://lupc.bravosolution.co.uk/web/login.shtml

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

As stated previously in description

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Insurance Brokerage including Risk Management.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 6: Financial services a) Insurances services b) Banking and investment services

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

London Universities Purchasing Consortium (LUPC), a company limited by guarantee, is undertaking this tendering process for Insurance brokerage services on behalf of a group of participating institutions, principally made up of members of LUPC (http://lupc.ac.uk/list-of-members.html) together with a number of SUPC institutions (http://www.supc.ac.uk/about-us/our-members/our-members). It is permissible that at some point within the lifetime of the agreement it may be used by Members (full and associate) of the NEUPC purchasing consortia: (http://www.neupc.ac.uk/our-members).

Institutions from outside LUPC and SUPC may only use the agreement by becoming LUPC Associate Members by prior arrangement with LUPC.
This will require a brokerage service provision for at this time over 40 institution members across several classes including but not limited to: property and business interruption, money risks, employers and public liability, professional indemnity, terrorism, clinical research and trials, engineering and motor fleet.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Insurance brokerage services with associated placement in the underwriting market for up to 5 years commencing 1.9.2016 for over 40 institutions principally drawn from the UK Higher Education sector.

II.2.2)Information about options

Options: yes
Description of these options: An initial term of 3 years with the option to extend for up to a maximum of 2 additional years subject to satisfactory supplier performance.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Stated and evidenced in full within tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Stated and evidenced in full within tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Stated and evidenced in full within tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2016/S 012-017024

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18.4.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

18.4.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 1.9.2016

IV.3.8)Conditions for opening of tenders

Date: 18.4.2016 – 12:01
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: March 2021.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Please reference the answer in section VI.4.2) below

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: LUPC will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:


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