Tender for Medical Physics Services and Support

Tender for Medical Physics Services and Support

The Authority is looking to enter into a Contract for 3 years, with 2, 12-months optional extensions.

United Kingdom-Swindon: Repair and maintenance services of X-ray equipment

2016/S 082-145109

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

NHS South West — Acutes
1234
Acute Trusts, South West Region
Swindon
UNITED KINGDOM
Contact person: Jayne Townley
Telephone: +44 1793646106
E-mail: jayne.townley@gwh.nhs.uk
NUTS code: UKK14

Internet address(es):Main address: http://www.eu-supply.com

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/45644

I.2)Joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=15883&B=NHSSW
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=15883&B=NHSSW
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Medical Physics Services and Support.

Reference number: RN3/001443/11/15/Revised

II.1.2)Main CPV code

50421200

II.1.3)Type of contract

Services

II.1.4)Short description:

The Medical Physics services to The Great Western Hospitals NHS Foundation Trust are provided by an external company. The service is supplemented by local experts who supply non-ionising radiation protection and quality assurance (QA) services for Breast Screening from a neighbouring NHS Trust. The Authority is looking to enter into a Contract for 3 years, with 2, 12-months optional extensions.

II.1.5)Estimated total value

Value excluding VAT: 340 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

The Authority reserves the right to award 1 or all Lots to more than 1 supplier.

II.2)Description

II.2.1)Title:

Lot 1 X-ray Quality Assurance and Radiation Protection Services

Lot No: 1

II.2.2)Additional CPV code(s)

50400000
50410000
50420000
50421000

II.2.3)Place of performance

NUTS code: UKK14
Main site or place of performance:

Swindon.

II.2.4)Description of the procurement:

The individual(s) providing these services must be certificated under the RPA 2000 certification scheme. The appointed RPA will be required to attend all meetings of the Trust’s Radiation Protection Provision of acceptance testing and annual and recommissioning.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 146 200.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Contract is for an initial 36 months with the option of 2, 12-month extensions. The contract will not exceed 60 months in total, if fully extended.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 2 Nuclear Medicine and Radioactive Sources

Lot No: 2

II.2.2)Additional CPV code(s)

50400000
50410000
50420000
50421000

II.2.3)Place of performance

NUTS code: UKK14
Main site or place of performance:

Swindon.

II.2.4)Description of the procurement:

The Supplier will provide Services as follows:

(a) Source audits;

(b) Calibration of assay calibrators;

(c) Support in the event of accidents involving radioactive materials;

(d) Liaison with Environment Agency;

(e) Maintenance of radioactive waste records;

(f) RPA advice in this area.

All services provided must meet the requirements of all applicable UK and EU legislation and be compliant with all applicable guidance issued by UK authorities and the IPEM.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 30 600.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Contract is for an initial 36 months with the option of 2, 12-month extensions. The contract will not exceed 60 months in total, if fully extended.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 3 Laser Quality Assurance and Safety Services

Lot No: 3

II.2.2)Additional CPV code(s)

50400000
50410000
50420000
50421000

II.2.3)Place of performance

NUTS code: UKK14
Main site or place of performance:

Swindon.

II.2.4)Description of the procurement:

The Supplier will provide Services as follows:

(a) Cysto-Urology HoYAG;

(b) DEKA ‘Smart Office’ CO2 Laser;

(c) Laserscope Aura KTP Laser;

(d) Eye Clinic KTP Lumenis Novus Spectra;

(e) KTP Laser Theatre 1 Alcon Eyelite;

(f) Nidek YC-1600 NdYAG Laser;

(g) Sharplan NdYAG 3000 Laser;

(h) Varilase 810 diode laser.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 34 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Contract is for an initial 36 months with the option of 2, 12 month extensions. The contract will not exceed 60 months in total, if fully extended.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 4 UV Quality Assurance and Safety Service

Lot No: 4

II.2.2)Additional CPV code(s)

50400000
50410000
50420000
50421000

II.2.3)Place of performance

NUTS code: UKK14
Main site or place of performance:

Swindon.

II.2.4)Description of the procurement:

The Supplier will provide Services as follows:

To provide laser QA and radiation protection for the following UV sources:

(a) UV cabins;

(b) UV panel irradiator;

(c) UV hand and foot units;

(d) MED/MPD Tester — Timer;

(e) MED/MPD Tester — Calibration;

(f) Annual UV Safety Audit and Risk Assessment for each of the above.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 17 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Contract is for an initial 36 months with the option of 2, 12-month extensions. The contract will not exceed 60 months in total, if fully extended.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 5 Ultrasound Acceptance Testing and QA

Lot No: 5

II.2.2)Additional CPV code(s)

50400000
50410000
50420000
50421000

II.2.3)Place of performance

NUTS code: UKK14
Main site or place of performance:

Swindon.

II.2.4)Description of the procurement:

The Supplier will provide Services as follows:

(a) Provision of acceptance testing services for all new ultrasound scanners and such repeat measurements as may be required during the life time of the scanners. The test should be broadly in-line with the requirements of Trust document 2MPD-005 v5 Diagnostic Ultrasound QA Protocol.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 10 200.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Contract is for an initial 36 months with the option of 2, 12-month extensions. The contract will not exceed 60 months in total, if fully extended.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 6 MRI Quality Assurance and Acceptance Testing

Lot No: 6

II.2.2)Additional CPV code(s)

50400000
50410000
50420000
50421000

II.2.3)Place of performance

NUTS code: UKK14
Main site or place of performance:

Swindon.

II.2.4)Description of the procurement:

The Supplier will provide Services as follows:

(a) Provision of Quality Assurance testing as per MRI QA document attached. Acceptance testing and advice for procurement for new scanner when required.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 10 200.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Contract is for an initial 36 months with the option of 2, 12-month extensions. The contract will not exceed 60 months in total, if fully extended.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 7 Provision of Intra Operative Radiotherapy medical physics support

Lot No: 7

II.2.2)Additional CPV code(s)

50400000
50410000
50420000
50421000

II.2.3)Place of performance

NUTS code: UKK14
Main site or place of performance:

Swindon.

II.2.4)Description of the procurement:

(a) Medical Physics Expert (MPE) — a state registered clinical scientist with appropriate professional membership and at least 6 years of appropriate experience in the clinical speciality of radiotherapy.

(b) Medical Physics Experts are responsible for providing advice on all aspects of patient dosimetry, optimisation and safety of treatment and treatment planning, quality assurance and any other matters relating to the safety of radiotherapy equi.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 91 800.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Contract is for an initial 36 months with the option of 2, 12-month extensions. The contract will not exceed 60 months in total, if fully extended.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 051-085262

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 26/05/2016
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 26/05/2016
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Great Western Hospitals NHS Foundation Trust
Marlborough Road
Swindon
SN3 6BB
UNITED KINGDOM
E-mail: jayne.townley@gwh.nhs.ukInternet address:https://www.eu-supply.com
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

23/04/2016

 

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