Tender for NHS Financial Auditing Services

Tender for NHS Financial Auditing Services

This Framework Agreement will include and be for the benefit of, but not limited to, NHS trusts in England, including Acute, Foundation, Ambulance, Care, Primary Care and Mental Health trusts, Strategic and Special Health Authorities.

UK-Fulbourn: accounting, auditing and fiscal services

2012/S 138-230801

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

East Of England NHS Collaborative Hub
Capital Park
Contact point(s): https://eoecph.bravosolution.co.uk
For the attention of: Sandra Atik
CB21 5XB Fulbourn
UNITED KINGDOM
Telephone: +44 7983339079
E-mail: PHC@eoecph.nhs.uk

Internet address(es):

General address of the contracting authority: http://www.eoecph.nhs.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

NHS Financial Auditing Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 9: Accounting, auditing and bookkeeping services
Main site or location of works, place of delivery or of performance: The NHS Commercial Alliance currently represents NHS trusts in the East of England, South Central and South East Coast Strategic Health Authorities, including any body obtaining new membership to EoECPH, NHS Commercial Solutions and PRO-CURE CPH. This Framework Agreement will include and be for the benefit of, but not limited to, NHS trusts in England, including Acute, Foundation, Ambulance, Care, Primary Care and Mental Health trusts, Strategic and Special Health Authorities. Please follow the links below to identify specific organisations:
— Acute trusts: http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx — Ambulance trusts: http://www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspx.

— Care trusts: http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx — Foundation trusts: http://www.monitor-nhsft.gov.uk/home/about-nhs-foundation-trusts/nhs-foundation-trust-directory.

— Mental health trusts: http://www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx.

— Primary care trusts: http://www.nhs.uk/servicedirectories/pages/primarycaretrustlisting.aspx.

— Strategic health authorities: http://www.nhs.uk/ServiceDirectories/Pages/StrategicHealthAuthorityListing.aspx.

— Special health authorities: http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx.

This will include any statutory and other successor organisations to any of the foregoing, including but not limited to Clinical Commissioning Groups.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

EOE CPH seeks to award a framework for the supply Financial Audit Services relevant to publically funded bodies and in particular NHS organisations. This will include the supply of External Audit, Internal Audit, Counter Fraud Services, Internal & Counter Fraud and Business/Consultancy services to compliment and support the other lots of the framework. The authority does not bind itself to accept the lowest or any tender. This contract will be available for use by all NHS Trusts in England and other authorities as detailed (II.1.2) and in the Framework for the supply of financial audit services to NHS organisations.
II.1.6)Common procurement vocabulary (CPV)

79200000, 79212200, 79210000, 79212400, 79212100, 79212000, 79212500, 79212300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

No volume of business can be guaranteed. The framework term will be for an initial period of 24 months with the option to extend for an additional period of 2x 12 months.
Estimated value excluding VAT:
Range: between 2 000 000 and 6 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: External Audit

1)Short description

NHS External Audit services which may include Charitiable funds.
2)Common procurement vocabulary (CPV)

79200000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 2 Lot title: Internal Audit Services

1)Short description

NHS Internal Audit Services.
2)Common procurement vocabulary (CPV)

79200000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 3 Lot title: Counter Fraud Services

1)Short description

NHS Counter Fraud Audit Services.
2)Common procurement vocabulary (CPV)

79200000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 4 Lot title: Internal Audit and Counter Fraud Services

1)Short description

NHS Internal Audit and Counter Fraud Services.
2)Common procurement vocabulary (CPV)

79200000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 5 Lot title: Business Audit Advice / Consultancy Audit Services

1)Short description

Audit Services to compliment standard NHS Audit service requirements detailed in previous lots.
2)Common procurement vocabulary (CPV)

79200000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company and other guarantees may be required in certain circumstances, if required this will be as outlined in the ITT documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and severally liability.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://eoecph.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) – You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Full details are provided in the ITT.
Minimum level(s) of standards possibly required:
Full details are provided in the ITT, minimum level(s) of standards possibly required.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

27.8.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 24 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years
VI.2)Information about European Union funds
VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:17.7.2012