Tender Notice for Legionella Control and Water Management Across Scotland

Tender Notice for Legionella Control and Water Management Across Scotland

LHC seeks to establish a framework agreement comprising of: Workstream 1 – Water Hygiene Consultants. Workstream 2 – Water System Maintenance.

Each split across regional lots.

United Kingdom-Edinburgh: Water distribution and related services

2017/S 078-150790

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

LHC on behalf of Scottish Procurement Alliance
i12 Office, Exchange Place 2, 5 Semple St
Edinburgh
EH3 8BL
United Kingdom
Telephone: +44 1313060177
E-mail: colin.scoines@lhc.gov.uk
NUTS code: UKM

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.tenders.lhc.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.tenders.lhc.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.tenders.lhc.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: public sector framework tendering organisation

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Legionella Control and Water Management.

Reference number: WM1

II.1.2)Main CPV code

65100000

II.1.3)Type of contract

Services

II.1.4)Short description:

LHC seeks to establish a framework agreement comprising of:

Workstream 1 — Water Hygiene Consultants.

Workstream 2 — Water System Maintenance.

Each split across regional lots.

This framework shall offer the services required to control Legionella, other waterborne pathogens and activities associated with the equipment supplying water.

Including but not exclusively assists our member’s requirement to fulfil their legal duties stated under — L8 Accepted Code of Practice and Guidance — Legionnaires’ Disease the Control of Legionella Bacteria in Water, control other water pathogens, pipework corrosion, the risk from scalding, management of grey water and rainwater harvesting system and building using private water systems (ground sourced).

II.1.5)Estimated total value

Value excluding VAT: 20 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Workstream 1 — Water Hygiene Consultants (Highlands and Islands)

Lot No: 7

II.2.2)Additional CPV code(s)

09320000
24962000
31000000
38000000
39000000
42000000
43324100
44000000
51100000
65100000
71700000
90700000
41000000

II.2.3)Place of performance

NUTS code: UKM6

II.2.4)Description of the procurement:

Workstream 1 — Water Hygiene Consultants

>Essential services (Mandatory):

>> Independent Consultancy Services

>>Risk Assessment Services

>> Hot and Cold Monitoring & Inspection Services

>> Legionella Analytical Services

>> Legionella Awareness Training

>Optional Services (Non-Mandatory)

>> Schematic Drawings

>> Water Treatment Services

>> Cleaning & Disinfection Services

>>Web Based (Portal) Electronic Logbook System.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The framework requirements consider SME participation by splitting the regions to manageable areas and breaking the task in each Workstream with Mandatory and Non-Mandatory service tasks.

II.2)Description

II.2.1)Title:

Workstream 1 — Water Hygiene Consultants (East Scotland)

Lot No: 1

II.2.2)Additional CPV code(s)

09320000
24962000
31000000
38000000
39000000
41000000
42000000
43324100
44000000
51100000
65100000
90700000

II.2.3)Place of performance

NUTS code: UKM2

II.2.4)Description of the procurement:

Workstream 1 — Water Hygiene Consultants

>Essential services (Mandatory):

>> Independent Consultancy Services

>>Risk Assessment Services

>> Hot and Cold Monitoring & Inspection Services

>> Legionella Analytical Services

>> Legionella Awareness Training

>Optional Services (Non-Mandatory)

>> Schematic Drawings

>> Water Treatment Services

>> Cleaning & Disinfection Services

>>Web Based (Portal) Electronic Logbook System.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The framework requirements consider SME participation by splitting the regions to manageable areas and breaking the task in each Workstream with Mandatory and Non-Mandatory service tasks.

II.2)Description

II.2.1)Title:

Workstream 1 — Water Hygiene Consultants (North East Scotland)

Lot No: 5

II.2.2)Additional CPV code(s)

09320000
24962000
31000000
38000000
39000000
42000000
43324100
44000000
51100000
65100000
71700000
90700000
41000000

II.2.3)Place of performance

NUTS code: UKM5

II.2.4)Description of the procurement:

Workstream 1 — Water Hygiene Consultants

>Essential services (Mandatory):

>> Independent Consultancy Services

>>Risk Assessment Services

>> Hot and Cold Monitoring & Inspection Services

>> Legionella Analytical Services

>> Legionella Awareness Training

>Optional Services (Non-Mandatory)

>> Schematic Drawings

>> Water Treatment Services

>> Cleaning & Disinfection Services

>>Web Based (Portal) Electronic Logbook System.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The framework requirements consider SME participation by splitting the regions to manageable areas and breaking the task in each Workstream with Mandatory and Non-Mandatory service tasks.

II.2)Description

II.2.1)Title:

Workstream 1 — Water Hygiene Consultants (South West Scotland)

Lot No: 3

II.2.2)Additional CPV code(s)

09320000
24962000
31000000
38000000
39000000
42000000
43324100
44000000
51100000
65100000
71700000
90700000
41000000

II.2.3)Place of performance

NUTS code: UKM3

II.2.4)Description of the procurement:

Workstream 1 — Water Hygiene Consultants

>Essential services (Mandatory):

>> Independent Consultancy Services

>>Risk Assessment Services

>> Hot and Cold Monitoring & Inspection Services

>> Legionella Analytical Services

>> Legionella Awareness Training

>Optional Services (Non-Mandatory)

>> Schematic Drawings

>> Water Treatment Services

>> Cleaning & Disinfection Services

>>Web Based (Portal) Electronic Logbook System.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The framework requirements consider SME participation by splitting the regions to manageable areas and breaking the task in each Workstream with Mandatory and Non-Mandatory service tasks.

II.2)Description

II.2.1)Title:

Workstream 2 — Water System Maintenance and Associated Services (South West Scotland)

Lot No: 4

II.2.2)Additional CPV code(s)

09320000
24962000
31000000
38000000
39000000
42000000
43324100
44000000
51100000
65100000
71700000
90700000
41000000

II.2.3)Place of performance

NUTS code: UKM5

II.2.4)Description of the procurement:

Workstream 2 — Water System Maintenance and Associated Services

>Essential services (Mandatory)

>>Monitoring & Inspection

>>Cleaning and Disinfection

>>Maintenance Activities

>>Optional Service (Non — Mandatory)

>>>>The Management and Control of Evaporative Cooling and other High-Risk Industrial Water Systems.

>>Swimming pools Plant Room Equipment

>>Water Treatment Products.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Sustainability / Weighting: 10
Quality criterion – Name: Quality / Weighting: 50
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The framework requirements consider SME participation by splitting the regions to manageable areas and breaking the task in each Workstream with Mandatory and Non-Mandatory service tasks.

II.2)Description

II.2.1)Title:

Workstream 2 — Water System Maintenance and Associated Services (North East Scotland)

Lot No: 6

II.2.2)Additional CPV code(s)

09320000
24962000
31000000
38000000
39000000
42000000
43324100
44000000
51100000
65100000
71700000
90700000
41000000

II.2.3)Place of performance

NUTS code: UKM5

II.2.4)Description of the procurement:

Workstream 2 — Water System Maintenance and Associated Services

>Essential services (Mandatory)

>>Monitoring & Inspection

>>Cleaning and Disinfection

>>Maintenance Activities

>>Optional Service (Non — Mandatory)

>>>>The Management and Control of Evaporative Cooling and other High-Risk Industrial Water Systems.

>>Swimming pools Plant Room Equipment

>>Water Treatment Products.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The framework requirements consider SME participation by splitting the regions to manageable areas and breaking the task in each Workstream with Mandatory and Non-Mandatory service tasks.

II.2)Description

II.2.1)Title:

Workstream 2 — Water System Maintenance and Associated Services (East Scotland)

Lot No: 2

II.2.2)Additional CPV code(s)

09320000
24962000
31000000
38000000
39000000
41000000
42000000
43324100
44000000
51100000
65100000
71700000
90700000

II.2.3)Place of performance

NUTS code: UKM2

II.2.4)Description of the procurement:

Workstream 2 — Water System Maintenance and Associated Services

>Essential services (Mandatory)

>>Monitoring & Inspection

>>Cleaning and Disinfection

>>Maintenance Activities

>>Optional Service (Non — Mandatory)

>>>>The Management and Control of Evaporative Cooling and other High-Risk Industrial Water Systems.

>>Swimming pools Plant Room Equipment

>>Water Treatment Products.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The framework requirements consider SME participation by splitting the regions to manageable areas and breaking the task in each Workstream with Mandatory and Non-Mandatory service tasks.

II.2)Description

II.2.1)Title:

Workstream 2 — Water System Maintenance and Associated Services (Highlands & Islands)

Lot No: 8

II.2.2)Additional CPV code(s)

09320000
24962000
31000000
38000000
39000000
41100000
42000000
43324100
44000000
51100000
65100000
71700000
90700000

II.2.3)Place of performance

NUTS code: UKM5

II.2.4)Description of the procurement:

Workstream 2 — Water System Maintenance and Associated Services

>Essential services (Mandatory)

>>Monitoring & Inspection

>>Cleaning and Disinfection

>>Maintenance Activities

>>Optional Service (Non — Mandatory)

>>>>The Management and Control of Evaporative Cooling and other High-Risk Industrial Water Systems.

>>Swimming pools Plant Room Equipment

>>Water Treatment Products.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

.1 WMSoc (Water Management Society) membership

or

.2 Registered with LCA (Legionella Control Association) with the relevant categories:

a. Independent Consultancy Services;

b. Legionella Risk Assessment Services;

c. Hot and Cold Water Monitoring and Inspection Services;

d. Training Services;

e. Legionella Analytical Services;

Companies supplying the optional service are required to hold LCA registration for:

f. Water Treatment Services; and g.Cleaning and Disinfection Services.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

LHC uses the following ratios to evaluate each bidder’s and approved contractor’s financial status: –

>Turnover: this is calculated as twice the typical value for projects called off this framework.

>>Workstream One — Water Hygiene Consultants 250 000 GBP

>>Workstream Two — Water System Maintenance 500 000 GBP

>Profitability: this is calculated as profit after tax but before dividends and minority interests. If a company makes a profit, then it passes this ratio; and

>Liquidity: this is calculated as current assets and work in progress, divided by current liabilities. If the answer is greater than one, then it passes this ratio

Where two out of three of the ratios cannot be met LHC reserves the right to undertake its own detailed financial assessment of the bidder in order to ascertain to its own satisfaction the financial and economic standing and robustness of the organisation of the bidder and also, where applicable, the Parent/Holding Company and its subsidiaries.

Minimum level(s) of standards possibly required:

Insurances

Employer’s (Compulsory) Liability Insurance — 5 000 000 GBP

Public Liability Insurance — 5 000 000 GBP

Professional Indemnity Insurance — 5 000 000 GBP

Product Liability Insurance — 5 000 000 GBP.

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 64
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 165-297986

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 31/05/2017
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 90 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 01/06/2017
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

4 Years.

VI.2)Information about electronic workflows

VI.3)Additional information:

The framework will be available for all contracting authorities as defined by the Public Contracts (Scotland)Regulations 2015 including local authorities, registered providers, schools, academies, colleges, universities, health authorities, councils, boards and trusts, police, fire & rescue services, and non-departmental public bodies. Due to character limitations a full list is available at www.scottishprocurement.scot/24, but for the avoidance of doubt the list includes the following local authorities:

Councils.

Aberdeen City Council

Aberdeenshire Council

Angus Council

Argyll & Bute Council.

City of Edinburgh Council.

Clackmannanshire Council.

Comhairle nan Eilean Siar.

Dumfries and Galloway Council.

Dundee City Council.

East Ayrshire Council.

East Dunbartonshire Council.

East Lothian Council.

East Renfrewshire Council.

Falkirk Council.

Fife Council.

Glasgow City Council.

Highland Council.

Inverclyde Council.

Midlothian Council.

Moray Council.

North Ayrshire Council.

North Lanarkshire Council.

Orkney Islands Council.

Perth and Kinross Council.

Renfrewshire Council.

Scottish Borders Council.

Shetland Islands Council.

South Ayrshire Council.

South Lanarkshire Council.

Stirling Council.

West Dunbartonshire Council.

West Lothian Council.

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

summary of the expected community benefits has been provided as follows:

LHC Clients are required to consider community benefits on each and every contract. Tenderers must be aware that LHC Clients may add community benefit requirements including but not limited to:

— to generate employment and training opportunities for priority groups;

— vocational training;

— to up-skill the existing workforce;

— equality and diversity initiatives;

— to make sub-contracting opportunities available to SMEs, the third sector and supported businesses;

— supply-chain development activity;

— to build capacity in community organisations;

— educational support initiatives;

— to work with schools, colleges and universities to offer work experience; and— to minimise negative environmental impacts, for example, impacts associated with vehicle movements and/or associated emissions and impacts on protected areas, buildings or sites

For the avoidance of doubt in Scotland, it is mandatory for community benefit requirements to be included for all projects over the relevant OJEU Threshold.

(SC Ref:483266).

VI.4)Procedures for review

VI.4.1)Review body

LHC on behalf of Scottish Procurement Alliance
i12 Office, Exchange Place 2, 5 Semple St
Edinburgh
EH3 8BL
United Kingdom
Telephone: +44 1313060177Internet address:http://www.scottishprocurement.scot
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

20/04/2017

 

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