Tender for Outsourced Cleaning Services Contract

Tender for Outsourced Cleaning Services Contract

A managed cleaning service provision starting on 1.8.2015 (to coincide with the expiry of the incumbent contract) is required to support the College in the delivery of a clean and safe working environment for students, staff and visitors throughout their daily use.

United Kingdom-Solihull: Cleaning services

2014/S 236-415294

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Solihull College
Blossomfield Road
Contact point(s): Procurement
For the attention of: Anna Manns
B91 1SB Solihull
UNITED KINGDOM
Telephone: +44 7977216240
E-mail: procurement@solihull.ac.uk

Internet address(es):

General address of the contracting authority: www.solihull.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: In-Tend
Internet address: https://in-tendhost.co.uk/fe/aspx/Home

Tenders or requests to participate must be sent to: In-Tend
Internet address: https://in-tendhost.co.uk/fe/aspx/Home

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Tender for the Provision of an Outsourced Cleaning Services Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services

NUTS code UKG32

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

A managed cleaning service provision starting on 1.8.2015 (to coincide with the expiry of the incumbent contract) is required to support the College in the delivery of a clean and safe working environment for students, staff and visitors throughout their daily use. Daily and Periodic Cleans will be required. Further details are available in the Scope documentation which is available via the In-Tend site:

https://in-tendhost.co.uk/fe/aspx/Home

This is a Pre-qualification (PQQ) process to shortlist potential suppliers to tender.
Suppliers that would like to take part in this tender process are invited to ‘Express interest’ upon which access will be given to all the documentation related to this tender.
The deadline for completed PQQ submissions is 12.1.2015 at 15:00 pm. Please ensure you leave sufficient time to make your return as late returns may be rejected.
Any questions related to this PQQ or Tender process should be made via Correspondence on the website.

II.1.6)Common procurement vocabulary (CPV)

90910000, 90911300, 90900000, 90911200, 90919000, 90919300, 90911000, 90911100, 90919200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract is for the provision of Outsourced Cleaning Services. Within the tender documentation Tenderers will be given the option to quote for an additional Lot (Lot 1) for the supply of associated Consumables, specifically Toilet Roll, Soap, Paper Towels. This lot will not be assessed as part of the award criteria. Award for this provision will be determined on the basis of whether the selected supplier demonstrates value above and beyond existing College supply routes.

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.8.2015. Completion 31.7.2019

Information about lots

Lot No: 1Lot title: Supply of related Cleaning Consumables

1)Short description

Pricing for toilet rolls, soap and paper towels.

2)Common procurement vocabulary (CPV)

33711900, 33760000, 33763000

3)Quantity or scope

Details will be provided within the tender documentation.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

This is an additional and optional Lot to the main requirement. The College reserve the right to seek alternative procurement routes if the right partnerships cannot be forged.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Financial guarantees may be required. Further details are available within the PQQ.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Details are available within the PQQ.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details are available within the PQQ. The College reserves the right to use and access any financial held in the public domain (Companies House or Credit Rating Agencies i.e. Dunn and Bradstreet).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details are available within the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 6
Objective criteria for choosing the limited number of candidates: Top scoring suppliers at Pre-Qualification. Where clear score distinction is made.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CLN2014

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.1.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

12.1.2015

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

10.2.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Q4 (Oct-Dec) 2019.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Please ensure that you register on In-Tend on https://in-tendhost.co.uk/fe/aspx/Home to access the tender documents. All submissions will need to be uploaded via this secure site. This is a free of charge service.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

3.12.2014

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