Tender for Photocopying Services

Tender for Photocopying Services

Contract for the provision of a service for the photocopying of patients’ notes.

United Kingdom-Birmingham: Photocopying services

2017/S 120-242831

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University Hospitals Birmingham NHS Foundation Trust
Mindelsohn Way
Birmingham
B15 2WB
United Kingdom
Contact person: Carol Godfrey
Telephone: +44 1212041839
E-mail: Carol.Godfrey@uhb.nhs.uk
NUTS code: UKG31Internet address(es):Main address: http://www.uhb.nhs.uk
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://nhs.bravosolution.co.uk/nhs_collaborative/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://nhs.bravosolution.co.uk_collaborative/web/login.html
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Contract for the provision of a service for the photocopying of patients’ notes.

Reference number: PROC.13.0004

II.1.2)Main CPV code

79521000

II.1.3)Type of contract

Services

II.1.4)Short description:

University Hospitals Birmingham NHS Foundation Trust is looking to put a contract in place for the provision of a service to provide the photocopying of patients’ notes on behalf of the Health Records Department. The demands on the service have increased steadily since the introduction of legislation which stipulates the records are available within 1 month.

The Medical Records Department deals not only with requests from our own Trust, but also from other agencies who are dealing with potential litigation against other Trusts, and these requests need to be dealt with promptly and accurately.

II.1.5)Estimated total value

Value excluding VAT: 210 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKG31
Main site or place of performance:

Birmingham.

II.2.4)Description of the procurement:

University Hospitals Birmingham NHS Foundation Trust is looking to put a contract in place for the provision of a service to provide the photocopying of patients’ notes on behalf of the Health Records Department.

The Medical Records Department provides a centralised photocopying service to all agencies requiring copies of Trust Medical Records. The demands on the service have increased steadily since the introduction of the Access to Health Records Act and Subject Access Requests made under the Data Protection Act 1998. The General Data Protection Regulation (GDPR) which will come into force in May 2018 requires Medical Records to be provided within 1 month of the request being made.

The Medical Records Department is responsible for copying all Medical Records upon request on behalf of University Hospitals Birmingham NHS Foundation Trust (this is the objective of the contract to appoint an appropriate supplier to provide this service).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 210 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/07/2017
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 24/07/2017
Local time: 13:00
Place:

Birmingham.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

University Hospitals Birmingham NHS Foundation Trust
PO Box 16967
Birmingham
B16 6TT
United Kingdom
Telephone: +44 1212041839
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

22/06/2017

 

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