Tender for Prevention and Control of Legionella

Tender for Prevention and Control of Legionella

 The provision and maintenance of an electronic log book / monitoring system; the provision of a legionella monitoring and maintenance service; thermostatic mixing valve maintenance.

United Kingdom-Dumfries: Water installations

2014/S 098-171618

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Dumfries and Galloway Health Board
Crichton Hall, Bankend Road
Contact point(s): Estates & Property Services
For the attention of: Janette Park
DG1 4TG Dumfries
UNITED KINGDOM
Telephone: +44 1387246987
Fax: +44 1387244211

Internet address(es):

General address of the contracting authority: www.nhsdg.scot.nhs.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00065

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: Dumfries and Galloway NHS Board
Crichton Hall, Bankend Road
Contact point(s): Estates & Property
For the attention of: Cameron Graham
DG1 4TG Dumfries
UNITED KINGDOM
Telephone: +44 1387244206
E-mail: cgraham7@nhs.net
Fax: +44 1387244211
Internet address: www.nhsdg.scot.nhs.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Dumfries and Galloway NHS Board
Crichton Hall, Bankend Road
Contact point(s): Estates & Property
For the attention of: Cameron Graham
DG1 4TG Dumfries
UNITED KINGDOM
Telephone: +44 1387244206
E-mail: cgraham7@nhs.net
Fax: +44 1387244211
Internet address: www.nhsdg.scot.nhs.uk

Tenders or requests to participate must be sent to: Dumfries and Galloway Health Board
Mid North, Crichton Hall, Bankend Road
For the attention of: Jennifer Wilson
DG1 4TG Dumfries
UNITED KINGDOM
Internet address: www.nhsdg.scot.nhs.uk

I.2)Type of the contracting authority

Other: National Health Service

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

NHS Dumfries & Galloway – Tender for Prevention and Control of Legionella and Associated Works.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Dumfries and Galloway Region.

NUTS code UKM32

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

NHS Dumfries and Galloway requires a provider to undertake The Prevention and Control of Legionella and Associated Works in accordance with the guidance and recommendations as detailed in the supporting documentation and is to include:
— the provision and maintenance of an electronic log book / monitoring system;
— the provision of a legionella monitoring and maintenance service;
— thermostatic mixing valve maintenance;
— ‘other works’ as outlined in the supporting documentation.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=304215

II.1.6)Common procurement vocabulary (CPV)

3937000065130000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The total cost is for a 3 year contract period and shall include:
— the provision and maintenance of an electronic log book / monitoring system;
— the provision of a legionella monitoring and maintenance service;
— thermostatic mixing valve maintenance;
— ‘other works’ as detailed in the supporting documentation.
Estimated value excluding VAT:
Range: between 200 000 and 300 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The client, at their discretion, may negotiate with the successful supplier to extend the contract for an additional 3 year period (reviewed annually) on completion of the initial 3 year award.
Provisional timetable for recourse to these options:
in months: 30 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

n/a

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Delivery Payment.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

n/a

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
The Pre Qualification Questionnaire which forms part of this tender process contains conditions and requirements relevant to this contract and which will be scored to enable selected contractors to proceed to tender stage.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(2) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(3) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
(4) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities.
(5) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(6) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(7) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
The Pre-Qualification Questionnaire which forms part of this tender process contains conditions and requirements relevant to this contract and which will be scored to enable selected contractors to proceed to tender stage.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: A Pre-Qualification Questionnaire will be used to ascertain which suppliers will be chosen to proceed to tender stage. Should there be minimal scoring difference however between the suppliers in 5th, 6th and 7th place then the 6th and 7th place suppliers may be invited to tender stage.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.6.2014

IV.3.4)Time limit for receipt of tenders or requests to participate

19.6.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

7.7.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Contract runs for a 3 year period from contract award with a 3 year optional extension (reviewed annually). This contract will require to be re-procured after the 3 years (subject to the optional extension).
VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:304215)
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

NHS Dumfries & Galloway
Mid North, Crichton Hall, Crichton Royal Hospital
DG1 4TG Dumfries
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the contract which notification will contain among other information, a summary of reasons why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority despatches the notice and the date on which the Authority proposes to make an award pursuant to this procurement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the contract until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remidies that may be awarded by the courts before the contract has been entered into include the setting aside of the decision to award the contract to the winning tenderer. The bringing of court proceedings against the Authority after the contract has been entered into will not affect the contract unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2012 can be established. Otherwise the remidies that may be awarded by the courts where the contract has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority during the standstill period may not prevent the Authority from awarding the contract following the expiry of the standstill period. Where an economic operator is dissatisfied with the Authority’s response to its request for clarification, or considers that the contract has been concluded in breach of the Public Contracts (Scotland) Regulations 2012, such economic operator is advised promptly to seek independent legal advice.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

19.5.2014

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