Tender for Repair and Maintenance of Furniture

Tender for Repair and Maintenance of Furniture

The Fixing and Repair of Office Furniture, Furnishing and Accessories.

United Kingdom-Belfast: Repair and maintenance services of furniture

2014/S 156-280911

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department of Finance and Personnel Northern Ireland
C/O Clare House, 303 Airport Road West
For the attention of: Ryan Beech
BT3 9ED Belfast
UNITED KINGDOM
E-mail: ryan.beech@dfpni.gov.uk

Internet address(es):

General address of the contracting authority: www.dfpni.gov.uk/cpd

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

See list attached additional information Section V1.2

 

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The Fixing and Repair of Office Furniture, Furnishing and Accessories.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Work shall be carried out throughout Northern Ireland. Approximately 70 % of the sites and offices are located within the Greater Belfast area. The volume of work generated from this contract tends to reflect this, with a corresponding 70 % of the work being required within that Greater Belfast area. It is anticipated that the remaining 30 % of the work shall be completed throughout the remainder of Northern Ireland.

NUTS code UKN0

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 800 000 and 2 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

This contract is for the fixing of office accessories and the assembly, repair and cleaning of office furniture that are purchased by the Authority for installation throughout its office estate and other client offices and buildings.

II.1.6)Common procurement vocabulary (CPV)

50850000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Authorty is committed to delivering on the NICS sustainability objectives. As such several sustainability aspects will be incorporated into the contract in terms of:
— Economic;
— Environmental; and
— Social.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Tenderers must confirm they hold the following level of insurance:
Public Liability Insurance — to the value of 5 000 000 GBP.
Employer Liability Insurance — to the value of 10 000 000 GBP.
At award stage the highest ranking Tenderer of this competition will be required to provide evidence that their Organisation has the required level of insurance listed above before an award of contract can be made. The Authority reserves the right to revoke the Intent to Award notification and select the next highest Tenderer if the highest scoring tenderer cannot provide proof of their insurance during the intent to award stage.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Selection Criterion — Quality Standard
Tenderers are required to demonstrate that they have in place or are working towards an effective Quality Management System. This shall include how you document, implement and maintain internal and external quality management standards for your organisation. Tenderers shall also detail their Quality Management procedures and processes to select and manage any sub-contractor(s), if applicable.
Tenders are required to confirm that their organisation has required technical capacity listed below:
Construction Skills Register Certification — that their staff are in possession of a current Construction Skills Register card or other equivalent recognised accredited scheme and
Safe-T-Certificate — that their organisation hold a Safe-T-Certificate or other equivalent recognised accredited certification in the management of health and safety.
At award stage the highest ranking Tenderer will be required to provide evidence that their Organisation has the required technical capacity listed above before an award of contract can be made. The Authority reserve the right to revoke the Intent to Award notification and select the next highest Tenderer if the highest scoring Tenderer cannot provide evidence that their organisation is in the procession of the required information listed above, during the intent to award stage.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

Lowest price

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Project Reference Number P17389

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.9.2014 – 14:59
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

23.9.2014 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 23.9.2014 – 15:01

Place:

The Authority utilise an electronic tendering system hosted by BravoSolution. Tenders can not be accessed until after the tender closing date and time.

 

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised Representatives of the Authority.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: The contract will be in place for an initial period of 3 years with 2 annual options to extend.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once):https://e-sourcingni.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the user-name you chose and click ‘Save’ when complete — You will shortly receive an e-mail with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the user-name/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT — There may be a mixture of on-line & off-line actions for you to perform (there is detailed on-line help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the on-line help, or contact the eTendering help desk.

The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of 12 months from the date of issue of the certificate. Further details on contract management can be found at http://www.dfpni.gov.uk/pgn_0112.pdf

Please see attached link for Participating Bodies which may utilise the services under this contract:

http://www.dfpni.gov.uk/index/procurement-2/cpd/cpd-policy-and-legislation/ni-pppolicy/ cpd-list-of-bodies-public-procurement-policy-applies.htm

Please see attached link for Participating Bodies which may utilise the services under this contract:

http://www.dfpni.gov.uk/index/procurement-2/cpd/cpd-policy-and-legislation/ni-pp-policy/cpd-list-of-bodies-public-procurement-policy-applies.htm

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

13.8.2014

Enjoyed this post? Share it!