Tender for Schools' Management Information System

Tender for Schools’ Management Information System

The system should be simple and easy to use for all users, and have App’s and Online Portals for Teachers and Parents.

United Kingdom-Corby: Information systems

2017/S 150-310582

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Brooke Weston Trust
02400784
Coomb Road
Corby
NN8 8LA
United Kingdom
E-mail: proc0091@brookeweston.org
NUTS code: UKFInternet address(es):Main address: http://www.brookewestontrust.org

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/fe/aspx/Home

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/fe/aspx/Home

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

MIS for Brooke Weston Trust Schools.

Reference number: BWT0091

II.1.2)Main CPV code

48810000

II.1.3)Type of contract

Services

II.1.4)Short description:

Brooke Weston Trust is seeking to procure Management Information System (MIS) its schools. With 5 Primary and 5 Secondary Schools in 2016/2017 the Trust is looking to implement a single system across the schools or if appropriate a single system for the Primary and Secondary phases. This will enable the Trust to share admin resource when necessary, and should have scope to add additional schools as and when new schools are brought into the Trust.

The system is required to provide easily accessible key data and performance statistics at Trust level, to enable senior leader’s access without the need for additional systems or data manager’s manipulation. The system should be simple and easy to use for all users, and have App’s and Online Portals for Teachers and Parents.

II.1.5)Estimated total value

Value excluding VAT: 436 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for maximum number of lots: 3

Maximum number of lots that may be awarded to one tenderer: 1

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Contracts may be awarded to tenderers from lot 1 and lot 2 or may be awarded from lot 3 only.

II.2)Description

II.2.1)Title:

Secondary MIS Only

Lot No: 2

II.2.2)Additional CPV code(s)

48810000

II.2.3)Place of performance

NUTS code: UKF

II.2.4)Description of the procurement:

Lot 1 for Primary Phase and Lot 2 for Secondary Phase

Lot 3 for both Primary and Secondary Phases.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Non Price / Weighting: 80

Price – Weighting: 20

II.2.6)Estimated value

Value excluding VAT: 320 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

3 Year contract with the option to extend for a further 1 or 2 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Primary MIS Only

Lot No: 1

II.2.2)Additional CPV code(s)

48810000

II.2.3)Place of performance

NUTS code: UKF

II.2.4)Description of the procurement:

Lot 1 for Primary Phase and Lot 2 for Secondary Phase

Lot 3 for both Primary and Secondary Phases.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Non Price / Weighting: 80

Price – Weighting: 20

II.2.6)Estimated value

Value excluding VAT: 116 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

3 Year contract with the option to extend for a further 1 or 2 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Primary and Secondary

Lot No: 3

II.2.2)Additional CPV code(s)

48810000

II.2.3)Place of performance

NUTS code: UKF

II.2.4)Description of the procurement:

Lot 1 for Primary Phase and Lot 2 for Secondary Phase

Lot 3 for both Primary and Secondary Phases.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Non Price / Weighting: 80

Price – Weighting: 20

II.2.6)Estimated value

Value excluding VAT: 436 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

3 Year contract with the option to extend for a further 1 or 2 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 29/09/2017

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 29/09/2017

Local time: 12:01

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Brooke Weston Trust
Coomb Road
Corby
NN18 8LA
United Kingdom
E-mail: proc0091@brookeweston.orgInternet address:http://www.brookewestontrust.org

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

04/08/2017

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