Tender for Social Care Information System
To procure and implement a joined-up social care information system for Adults, Children’s, Finance and Contracts.
United Kingdom-Solihull: Software package and information systems
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Solihull Metropolitan Borough Council
Council House, Manor Square
Contact point(s): Corporate Procurement Service
For the attention of: Aaron Keenan
B91 3QB Solihull
Telephone: +44 1217048507
General address of the contracting authority: www.solihull.gov.uk
Address of the buyer profile: www.csw-jets.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 7: Computer and related services
NUTS code UKG32
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
The new solution needs to align to the following principles:
— The Solution will be commercially off the shelf and ready for immediate deployment.
— The user / provider / client / professional must be able to access the right information at the right time and in the right place, supporting Paper Free at Point of Collection.
— Economies of scale and efficiencies are to be leveraged from having fewer separate satellite systems / suppliers, on the premise complex Social Work can be supported by simple systems.
— Users of the solution will be trained to ensure the integrity of the solution is optimised, this will lead to improvements in data accuracy and therefore high quality management information.
— Digital interfaces wherever possible and practical will be used to reduce the need to re-enter data and to ensure the most up to date information available is always reflected.
— Data is the most important asset we have. We will collect it once as close to the point of contact as possible and re-use it or share it as appropriate, and we will migrate the appropriate amount of data at the right quality from our current solution(s).
— Management Information and Intelligent Insight is to be available throughout from automated statutory returns to ad-hoc management cause and effect analysis and modelling.
— Information Security is of high concern however with the right tools and levels of security this should not present barriers that restrict appropriate access where there is a need. This includes data sharing and joined up working where client and none Council staff can see and contribute to the information system as required.
We are therefore looking to work with a supplier who has the capability to deliver to these principles, respond to government and legislative changes and through an innovative approach iteratively and incrementally develop the solution.
For the detailed scope, please see the procurement documents.
Estimated value excluding VAT:
Range: between 1 500 000 and 6 000 000 GBP
II.2.2)Information about options
Description of these options: 7 year initial term, with 7 x 2 year contract extensions as per the terms and conditions of contract.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
As detailed in the procurement documents. Suppliers must demonstrate recent and relevant experience and expertise of providing and implementing Social Care Information Systems within a UK Public Sector (or equivalent) environment.
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.2)Information about European Union funds
The estimated scope of the contract is between 1 500 000 GBP and 6 000 000 GBP. These figures represent the estimated initial contract value including implementation and on-going support and maintenance through to the estimated total contract value assuming all extensions are granted and the additional scope detailed in the procurement documents is used.
To express an interest in this tendering opportunity and to be able to access the procurement documentation, you will need to register onto the Council’s e-tendering system, CSW-JETS, atwww.csw-jets.co.uk. Once registered you will be able to see the procurement project under the ‘tenders’ section, reference ‘SOL — Social Care Information System — Project 4412’. To view the documentation, click ‘express interest’. All correspondence relating to this procurement must be sent via the ‘correspondence’ function on CSW-JETS — Project 4412.
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: