Tender for Social Care Information System

Tender for Social Care Information System

To procure and implement a joined-up social care information system for Adults, Children’s, Finance and Contracts.

United Kingdom-Solihull: Software package and information systems

2017/S 056-104717

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Solihull Metropolitan Borough Council
Council House, Manor Square
Contact point(s): Corporate Procurement Service
For the attention of: Aaron Keenan
B91 3QB Solihull
United Kingdom
Telephone: +44 1217048507
E-mail: aaron.keenan@solihull.gov.uk

Internet address(es):

General address of the contracting authority: www.solihull.gov.uk

Address of the buyer profile: www.csw-jets.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SOL — Social Care Information System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UKG32

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Solihull Council is seeking to procure and implement a joined-up social care information system for Adults, Children’s, Finance and Contracts that will meet current and future business requirements, and enable more integrated approaches with the whole family, transition from child to adult, contracts, commitments and forecasting.

II.1.6)Common procurement vocabulary (CPV)

48000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Solihull Council is seeking to procure and implement a joined-up social care information system for Adults, Children’s, Finance and Contracts that will meet current and future business requirements, and enable more integrated approaches with the whole family, transition from child to adult, contracts, commitments and forecasting.
The new solution needs to align to the following principles:
— The Solution will be commercially off the shelf and ready for immediate deployment.
— The user / provider / client / professional must be able to access the right information at the right time and in the right place, supporting Paper Free at Point of Collection.
— Economies of scale and efficiencies are to be leveraged from having fewer separate satellite systems / suppliers, on the premise complex Social Work can be supported by simple systems.
— Users of the solution will be trained to ensure the integrity of the solution is optimised, this will lead to improvements in data accuracy and therefore high quality management information.
— Digital interfaces wherever possible and practical will be used to reduce the need to re-enter data and to ensure the most up to date information available is always reflected.
— Data is the most important asset we have. We will collect it once as close to the point of contact as possible and re-use it or share it as appropriate, and we will migrate the appropriate amount of data at the right quality from our current solution(s).
— Management Information and Intelligent Insight is to be available throughout from automated statutory returns to ad-hoc management cause and effect analysis and modelling.
— Information Security is of high concern however with the right tools and levels of security this should not present barriers that restrict appropriate access where there is a need. This includes data sharing and joined up working where client and none Council staff can see and contribute to the information system as required.
We are therefore looking to work with a supplier who has the capability to deliver to these principles, respond to government and legislative changes and through an innovative approach iteratively and incrementally develop the solution.
For the detailed scope, please see the procurement documents.
Estimated value excluding VAT:
Range: between 1 500 000 and 6 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: 7 year initial term, with 7 x 2 year contract extensions as per the terms and conditions of contract.

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 252 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed in the procurement documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the procurement documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the procurement documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the procurement documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the procurement documents. Suppliers must demonstrate recent and relevant experience and expertise of providing and implementing Social Care Information Systems within a UK Public Sector (or equivalent) environment.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: As stated in the Standard Supplier Questionnaire documents. Candidates must meet the minimum levels of ability and possess the necessary human and technical resources and experience.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PROJECT – 00004412

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

20.4.2017 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 20.4.2017 – 12:01

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Contract period will be from contract start date for initial term of 7 years, with an option for the Council, at its discretion, to extend the contract in 2-year increments up to the stated contract period of 21 years.
The estimated scope of the contract is between 1 500 000 GBP and 6 000 000 GBP. These figures represent the estimated initial contract value including implementation and on-going support and maintenance through to the estimated total contract value assuming all extensions are granted and the additional scope detailed in the procurement documents is used.

To express an interest in this tendering opportunity and to be able to access the procurement documentation, you will need to register onto the Council’s e-tendering system, CSW-JETS, atwww.csw-jets.co.uk. Once registered you will be able to see the procurement project under the ‘tenders’ section, reference ‘SOL — Social Care Information System — Project 4412’. To view the documentation, click ‘express interest’. All correspondence relating to this procurement must be sent via the ‘correspondence’ function on CSW-JETS — Project 4412.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

17.3.2017

 

Related Posts

Supply Learning Management System to British Red Cross

Tender to Supply Tablets for E-Learning

Management System Software – Request for Quotation

Enterprise Content Management Solution Invitation to Tender

Subscription Licences for Cloud Based Business Management Software

Enjoyed this post? Share it!