Tender for Student Information Management Solution

Tender for Student Information Management Solution

The University of Nottingham is planning to invite proposals from suitably experienced software vendors and/or system integrators who wish to be considered for the participation in the supply of a Student Information Management Solution and Associated Services.

United Kingdom-Nottingham: IT services: consulting, software development, Internet and support

2014/S 086-150505

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The University of Nottingham
King’s Meadow Campus, Lenton Lane
For the attention of: Stephanie Amer, PQQ/610
NG7 2NR Nottingham
UNITED KINGDOM
Telephone: +44 1156872346
E-mail: brasa3@exmail.nottingham.ac.uk

Internet address(es):

General address of the contracting authority: http://www.nottingham.ac.uk/procurement

Address of the buyer profile: https://www.in-tendhost.co.uk/universityofnottingham/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Student Information Management Solution – Project Transform (PQQ and ITT Stage).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UKF14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University of Nottingham is planning to invite proposals from suitably experienced software vendors and/or system integrators who wish to be considered for the participation in the supply of a Student Information Management Solution and Associated Services. The University is embarking on a programme to enhance the quality of the services we provide for students. The programme will examine and seek to improve every aspect of the way we support our students from their first contact with the University, throughout their time here and to graduation and beyond. This procurement is to enable a 3-4 year project implementation; we are buying the core software, configuration and implementation services. The roll out will be in phases and managed In House by the project team. Our own development team will deliver most of the project with some additional support and guidance from the supplier. A PIN has already been issued for this project on 29.2.2014 reference PROC JJR ITT/610.
If you have already expressed an interest in this project you will automatically have access to the PQQ documents.

II.1.6)Common procurement vocabulary (CPV)

7200000048000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The University of Nottingham wishes to engage with suppliers to provide a Student Information Management Solution and Associated Services at our 3 main campuses in UK, China and Malaysia.
Estimated value excluding VAT:
Range: between 1 000 000 and 3 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The University of Nottingham reserves the right, by giving notice, to extend the contract for a period of 1 + 1 +1 year – total of 7 years. The initial contract period is 4 years.
Provisional timetable for recourse to these options:
in months: 48 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 3

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: PQQ refer as will subsequent Tender documents for successful applicants
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Completion of Questionnaires and various other tender documents. Any supplier may be disqualified who is:
a) bankrupt or is being wound up, whose affairs are being administered by the Court, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under National Laws and Regulations
b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the Court or for an arrangement with creditors or is the subject of any other similar proceedings under National Laws or Regulations
c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata
d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify
e) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection
f) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority
g) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per PQQ and Tender documents. Ref PROC JJR ITT/610
Minimum level(s) of standards possibly required: As per PQQ and Tender documents. Ref PROC JJR ITT/610

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per PQQ and Tender documents. Ref PROC JJR ITT/610
Minimum level(s) of standards possibly required:
As per PQQ and Tender documents. Ref PROC JJR ITT/610
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: As per PQQ and Tender documents. Ref PROC JJR ITT/610
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PROC JJR ITT/610

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Other previous publications

Notice number in the OJEU: 2014/S 38-062847 of 20.2.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.6.2014
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

2.6.2014

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

16.6.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 2.6.2014

Place:

The University of Nottingham.

 

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 7 Years; for support contract only.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The University welcomes a range of solutions from tenderers to meet its needs.
All correspondence and requests for pre-qualification documents relating to this project must be made through the University of Nottingham

e-tendering website: https://in-tendhost.co.uk/universityofnottingham

Pre-Qualification information will be assessed and a short list of suppliers produced. If you are short listed you will be invited to submit a full tender and costing.
Non-compliant expressions of interest will not be considered or acknowledged.
The University reserves the right to cancel the tender process at any stage.
The University does not accept any liability for costs incurred in tendering.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The University will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

30.4.2014

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