Tender to Supply Ambulance Control Room Software

Tender to Supply Ambulance Control Room Software

The Authority is seeking in this procurement to procure an Ambulance Control Room Software Solution and Associated Services to the Trusts.

United Kingdom-London: Software package and information systems

2016/S 085-149761

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Department of Health c/o Ambulance Radio Programme
Stephenson House, 75 Hampstead Road
London
NW1 2PL
UNITED KINGDOM
Contact person: Ambulance Radio Programme Commercial Manager
Telephone: +44 2036881439
E-mail: arp.pmo@nhs.net
NUTS code: UKI
Internet address(es):

I.1)Name and addresses

South West Ambulance Service NHS Foundation Trust
Abbey Court, Eagle Way
Exeter
EX2 7HY
UNITED KINGDOM
E-mail: arp.pmo@nhs.net
NUTS code: UKI
Internet address(es):

I.1)Name and addresses

East Midlands Ambulance Service NHS Trust
1 Horizon Place, Nottingham Business Park
Nottingham
NG8 6PY
UNITED KINGDOM
E-mail: arp.pmo@nhs.net
NUTS code: UKI
Internet address(es):

I.1)Name and addresses

East of England Ambulance Services NHS Trust
Whiting Way
Melbourn
SG8 6EN
UNITED KINGDOM
E-mail: arp.pmo@nhs.net
NUTS code: UKI
Internet address(es):

I.1)Name and addresses

London Ambulance Service NHS Trust
220 Waterloo Road
London
SE1 8SD
UNITED KINGDOM
E-mail: arp.pmo@nhs.net
NUTS code: UKI
Internet address(es):

I.1)Name and addresses

North West Ambulance Service NHS Trust
Ladybridge Hall Headquarters, Chorley New Road
Bolton
BL1 5DD
UNITED KINGDOM
E-mail: arp.pmo@nhs.net
NUTS code: UKI
Internet address(es):

I.1)Name and addresses

Isle of Wight Primary Care Trust
South Block, St Mary’s Hospital, Parkhurst Road
Newport
PO30 5TG
UNITED KINGDOM
E-mail: arp.pmo@nhs.net
NUTS code: UKI
Internet address(es):

I.1)Name and addresses

South Central Ambulance Service NHS Trust
North Wing, Southern House, Sparrowgrove
Otterbourne
SO21 2RU
UNITED KINGDOM
E-mail: arp.pmo@nhs.net
NUTS code: UKI
Internet address(es):

I.1)Name and addresses

South East Coast Ambulance Service NHS Trust
40-42 Friars Walk
Lewes
BN7 2XW
UNITED KINGDOM
E-mail: arp.pmo@nhs.net
NUTS code: UKI
Internet address(es):

I.1)Name and addresses

West Midlands Ambulance Service NHS Foundation Trust
Millennium Point, Waterfront Business Park, Waterfront Way
Brierley Hill
DY5 1LX
UNITED KINGDOM
E-mail: arp.pmo@nhs.net
NUTS code: UKI
Internet address(es):

I.1)Name and addresses

North East Ambulance Service NHS Foundation Trust
Bernicia House, Goldcrest Way, Newburn, Riverside
Newcastle upon Tyne
NE15 8NY
UNITED KINGDOM
E-mail: arp.pmo@nhs.net
NUTS code: UKI
Internet address(es):

I.1)Name and addresses

Yorkshire Ambulance Service
Springhill 2, Brindley Way, Wakefield 41 Business Park
Wakefield
WF2 0XQ
UNITED KINGDOM
E-mail: arp.pmo@nhs.net
NUTS code: UKI
Internet address(es):

I.1)Name and addresses

Welsh Ambulance Service
H M Stanley Hospital
St Asaph
LL17 0RS
UNITED KINGDOM
E-mail: arp.pmo@nhs.net
NUTS code: UKI
Internet address(es):

I.2)Joint procurement

The contract involves joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: http://www.delta-esourcing.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Ambulance Control Room Software (CRS) Solution and Associated Services.

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Department of Health is the contracting authority for this procurement (the ‘Authority’). The contract that will support this procurement will be signed by the Secretary of State for Health.

Although the Authority is the contracting authority, it is acting on behalf of the Department of Health, 12 NHS Trusts/ Foundation Trusts/ Ambulance Trusts (the ‘Trusts’). The Trusts will be the service recipients for the purposes of the contract procured.

The Authority is seeking in this procurement to procure an Ambulance Control Room Software Solution and Associated Services (‘CRSS’) to the Trusts. CRSS is part of the Authority’s Control Room Solution Programme (‘CRSP’) and the wider Ambulance Radio Programme (‘ARP’).

The Welsh Ambulance Service NHS Trust (the ‘Welsh Trust’) may decide not to adopt CRSS, so bidders should note that the Welsh Trust is an optional Trust.

II.1.5)Estimated total value

Value excluding VAT: 15 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

44316400
51611100
50312610
98391000
32000000
64200000
72000000
72200000
72210000
72212000
72260000
72261000
72262000
72263000
72265000
72266000
72267000
72268000
72254000

II.2.3)Place of performance

NUTS code: UKI
Main site or place of performance:

London.

II.2.4)Description of the procurement:

The CRSS will be procured using the competitive dialogue procedure in accordance with Regulation 30 of the Public Contracts Regulations 2015 (‘PCR’). The competitive dialogue procedure will take place in successive stages and the dialogue will continue until the Authority can identify CRSS capable of meeting its needs (Regulations 30(2) and (4) PCR). The Authority does not intend to carry out a dialogue in relation to all aspects of its requirement. Further information about the dialogue is provided within the procurement documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 15 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 54
This contract is subject to renewal: yes
Description of renewals:

Contract can be renewed for a further 3 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 6
Objective criteria for choosing the limited number of candidates:

Please see the attached PQQ documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The ARP is to deliver the replacement and next generation of control room and mobile data communications solutions into the Trusts, enabling them to benefit from technological advances and service innovations, which will enable improvements to patient care.

The CRSP will be based on agile technologies. It will utilise project implementation plans; maximise the use of open standards; supported or published application programme interfaces; commercial off the shelf (‘COTS’) equipment and hardware; all managed by a multi-disciplinary programme team capable of guiding developments into the long-term. There are 31 Ambulance Trust control room sites (28 in England and 3 in Wales) which require central equipment.

The Authority is looking for a supplier who can develop an end-to-end design and introduce transformation change to the current software solution.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please refer to the PQQ Document.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Please refer to the PQQ Document.

Minimum level(s) of standards possibly required:

Please refer to the PQQ Document.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Please refer to the PQQ Document.

Minimum level(s) of standards possibly required:

Please refer to the PQQ Document.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please refer to the PQQ Document and the Draft Terms and Conditions.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive dialogue
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 052-087123

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 27/05/2016
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 23/06/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Implementation of the CRSS will be phased across each Trust and roll-out must be completed by the expiry of the Authority’s current ARP contracts. The CRSS must be capable of maintaining operational interoperability between the current and new solution.

The Authority will enter into a single contract with the supplier which will cover service provision to all Trusts. The current ARP contracts will expire on different dates for each Trust between 2017 and 2020 and a period of parallel running of the current and new solutions will be required in respect of each Trust before its current contract expires. Roll-out for each Trust must be completed by the expiry end dates of the current contracts. The Software Solution must be capable of maintaining operational interoperability between the current and new solution. There will be an implementation phase which will include development of the new solution, testing, and setting up of the national integration in preparation for rolling out the new service on a phased Trust by Trust basis (the ‘Implementation Phase’). There will then be an operational service phase in respect of each Trust (the ‘Operational Phase’), the term of which will be 4,5 years from go-live of the solution in that Trust (these 4,5 year periods will therefore run from different dates and not be co-terminus). There will be an option to extend the services received by each Trust on a Trust by Trust basis for a period of up to 3 years in total. The total term of the contract (including both the Implementation Phase and the Operational Phase) will therefore be c. 6 years, and where this has been extended by a maximum of 3 years, this would represent a total of c. 9 years. Further details regarding the Implementation Phase can be found within the Trust Roll-out Plan as provided within Appendix 14 and further detailed in Schedule 6.1 of this Invitation to Participate in Dialogue and in the draft contract (Part C of this ITPD).

Hardware:

The Authority only intends to purchase hardware from the supplier which is bespoke to the software which it is offering to provide. For the avoidance of doubt, the Authority does not intend to purchase COTS hardware or any other hardware in this procurement (which is not bespoke).

For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Software-package-and-information-systems./79P6857Z7U

To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/79P6857Z7U

GO Reference: GO-2016427-PRO-8125291.

VI.4)Procedures for review

VI.4.1)Review body

The Department of Health
C/o Ambulance Radio Programme, Stephenson House, 75 Hampstead Road
London
NW1 2PL
UNITED KINGDOM
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

27/04/2016

 

Related Posts

HSENI Case Management System Tender

Contract for Supply of Financial Management Systems

Electronic Rostering and Monitoring Solution Tender

Supply Management Information System

Enjoyed this post? Share it!