Tender to Supply Housing Management System

Tender to Supply Housing Management System

Merlin are seeking expressions of interest from providers of enhanced Housing Management systems for Independent Living Schemes that ensure that residents have their housing needs met.

United Kingdom-Bristol: Contact management software package

2015/S 017-027081

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Merlin Housing Society
Riverside 1, Riverside Court, Chipping Sodbury
For the attention of: Emma Wellington-Green
BS37 6JX Bristol
UNITED KINGDOM
Telephone: +44 1454821636
E-mail: procurement@merlinhs.co.uk

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/merlinhs

Address of the buyer profile: https://in-tendhost.co.uk/merlinhs

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/merlinhs

Further information can be obtained from: Merlin Housing Society
Riverside 1, Riverside Court, Chipping Sodbury
BS37 6JX Bristol
UNITED KINGDOM
Telephone: +44 1454821375
E-mail: procurement@merlinhs.co.uk
Internet address: https://in-tendhost.co.uk/merlinhs

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Housing Management Systems for Independent Living Schemes.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: South Gloucestershire, Bath, North East Somerset and Bristol.

NUTS code UKK12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Merlin are seeking expressions of interest from providers of enhanced Housing Management systems for Independent Living Schemes that ensure that residents have their housing needs met. The system must be proven to be housing benefit eligible. This is an absolute condition of this service and expressions of interest that do not meet this requirement will not be accepted.
The system should allow for the customer to:
— Make daily contact to confirm their housing needs are being met and that there are no issues that need to be raised regarding their property;
— Be confident about the effective escalation process;
— Have an alternative device if they have no land-line;
— Be able to receive pre recorded and/or emergency messages;
— Be suitable for both Independent Living Schemes and General Needs properties.

Businesses that are able to meet the above requirements should email procurement@merlinhs.co.uk with their details, those of the proposed system together with references details for organisations that have put the solution into place and have successfully recovered Housing Benefit where residents are eligible to claim.

II.1.6)Common procurement vocabulary (CPV)

48333000, 70333000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

25.2.2015 – 10:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.5.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(MT Ref:146992).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

20.1.2015

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