Tender for the Supply of HP Servers and Storage

Tender for the Supply of HP Servers and Storage

Swansea University is seeking to appoint a supplier for the provision of HP Servers and Storage.

United Kingdom-Swansea: Servers

2015/S 017-026281

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Swansea University
The Purchasing Office, Singleton Park
For the attention of: Owen Cullen, Senior Purchasing Officer
SA2 8PP Swansea
UNITED KINGDOM
Telephone: +44 1792295836

Internet address(es):

General address of the contracting authority: www.swansea.ac.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0345

Electronic access to information: www.etenderwales.bravosolution.co.uk

Electronic submission of tenders and requests to participate: www.etenderwales.bravosolution.co.uk

Further information can be obtained from: Swansea University
The Purchasing Office, Swansea University, Singleton Park
For the attention of: Owen Cullen, Senior Purchasing Officer
SA2 8PP Swansea
UNITED KINGDOM
Internet address: www.swansea.ac.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Swansea University
The Purchasing Office, Swansea University, Singleton Park
SA2 8PP Swansea
UNITED KINGDOM
Internet address: www.swansea.ac.uk

Tenders or requests to participate must be sent to: Swansea University
The Purchasing Office, Swansea University, Singleton Park
SA2 8PP Swansea
UNITED KINGDOM
Internet address: www.swansea.ac.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Tender for the Supply of HP Servers and Storage.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Swansea University.

NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Swansea University is seeking to appoint a supplier for the provision of HP Servers and Storage.
The successful supplier will be a minimum of a HP Gold Partner due to the requirement to advise and provide design(s) for HP infrastructure solutions.
The supplier will be appointed to a 3 year contract, with the option to extend the contract for a further period of 2 years at the University’s discretion.
It is estimated that the potential total contract value over a maximum 5 year period would be between 500 000 and 2 000 000 GBP.
The initial requirement for this contract will be for the provision of HP Servers & Storage for the new Bay Campus IT infrastructure. This initial requirement has a maximum budget of 500 000 GBP.
The University will reserve the right to conduct separate procurements for any goods/services /works where this is an external funding condition.
Due to the implications of external funding, the supplier will be required to provide the University with separate invoices for individual Bay Campus buildings.
The University may also require the supplier to supply equipment on a staggered basis against a rolling programme as the University will not have storage on site. This programme will be agreed with the supplier(s) at a later stage.
The University will appoint the Most Economically Advantageous Tender to supply the Goods and related Services.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales athttp://www.sell2wales.gov.uk/search/search_switch.aspx?ID=21370

II.1.6)Common procurement vocabulary (CPV)

48820000, 30233100, 48800000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

It is estimated that the potential total contract value over a maximum 5 year period would be between 500 000 and 2 000 000 GBP.
The initial requirement for this contract will be for the provision of HP Servers & Storage for the new Bay Campus IT infrastructure. This initial requirement has a maximum budget of 500 000 GBP.
Estimated value excluding VAT:
Range: between 500 000 and 2 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Swansea University Standard Terms for Payment.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

T62(15)
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

2.3.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): The funding for this contract is provided from a number of different sources including the Welsh Government, UK Government, and European Investment Bank Loan and the project is part funded by the European Regional Development Fund through the Welsh Government. The successful contractor will be required to comply with reasonable requests for information from the University to satisfy its own needs or those of the funding bodies.

VI.3)Additional information

(WA Ref:21370).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Swansea University Purchasing Office.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

19.1.2015

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