Tender for Supply of Motorcycle Clothing and Accessories

Tender for Supply of Motorcycle Clothing and Accessories

The Framework is split into eight (8) Lots: Lot 1 – Winter waterproof over-jacket; Lot 2 – Summer waterproof over-jacket.

United Kingdom-Cwmbran: Police uniforms

2016/S 103-183581

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Police and Crime Commissioner for Gwent
Police Headquarters, Croesyceiliog
Cwmbran
NP44 2XJ
UNITED KINGDOM
Telephone: +44 1633642114
E-mail: procurement@gwent.police.pnn.uk
NUTS code: UK
Internet address(es):
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk/home.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk/home.html

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Motorcycle Clothing and Accessories.

Reference number: File 586

II.1.2)Main CPV code

35811200

II.1.3)Type of contract

Supplies

II.1.4)Short description:

A Framework is required for various motorcycle-specific clothing and accessories.

The Framework is split into eight (8) Lots:

Lot 1 — Winter waterproof over-jacket;

Lot 2 — Summer waterproof over-jacket;

Lot 3 — Light-weight tabard;

Lot 4 — All-season waterproof over trousers;

Lot 5 — Mid layer wind protection garments;

Lot 6 — Winter undergarments;

Lot 7 — All-season undergarments;

Lot 8 — Appointment holder.

The Framework will be established as a direct call-off arrangement and made available to twenty-four (24) Police Forces across England and Wales, as named in the Invitation to Tender document.

II.1.5)Estimated total value

Value excluding VAT: 135 240.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Lot 1 Winter Waterproof Over-Jacket

Lot No: 1

II.2.2)Additional CPV code(s)

35811200
18143000
35113400
18221000
18222000
18100000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

Forces as listed in the Invitation to Tender Document.

II.2.4)Description of the procurement:

For the provision of a high-visibility heavy-weight waterproof over-jacket. To be worn in cold and wet weather conditions, suitable for both Male and Female Police Officers. The jacket is to be worn over the protective suit to ensure that the Rider is easily identifiable as a Police Officer.

Goods must comply with BS EN 343:2003+A1:2007 (Protective clothing. Protection against rain) and BS EN ISO 20471:2013 (High visibility clothing. Test methods and requirements).

Full details are available in the Invitation to Tender Document.

Tenderers must be able to provide evidence of conformity to the required standards.

Physical Goods will be required as part of this procurement process to evidence compliance to the specification. Further information regarding quantities and time-scales can be found in the Invitation to Tender (ITT) document.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 38 258.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option to extend beyond the 36 month-period for up to a further 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 2 Summer Waterproof Over-Jacket

Lot No: 2

II.2.2)Additional CPV code(s)

35811200
18143000
35113400
18221000
18222000
18100000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

Forces as listed in the Invitation to Tender Document.

II.2.4)Description of the procurement:

For the provision of high-visibility (hi-vis) light-weight waterproof over-jacket. To be worn in warm and mild but wet weather conditions, suitable for both Male and Female Police Officers. The jacket is to be worn over the protective suit to ensure that the Rider is easily identifiable as a Police Officer.

Goods must comply with BS EN 343:2003+A1:2007 (Protective clothing. Protection against rain) and BS EN ISO 20471:2013 (High visibility clothing. Test methods and requirements).

Full details are available in the Invitation to Tender Document.

Tenderers must be able to provide evidence of conformity to the required standards.

Physical Goods will be required as part of this procurement process to evidence compliance to the specification. Further information regarding quantities and time-scales can be found in the Invitation to Tender (ITT) document.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 788.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option to extend beyond the 36 month-period for up to a further 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 3 Waterproof Over-Trousers

Lot No: 3

II.2.2)Additional CPV code(s)

35811200
18143000
35113400
18221000
18222000
18100000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

For the provision of black light-weight waterproof over-trousers. To be worn in all weather conditions, suitable for both Male and Female Police Officers.

Goods must comply with BS EN 343:2003+A1:2007 (Protective clothing. Protection against rain).

Full details are available in the Invitation to Tender Document.

Tenderers must be able to provide evidence of conformity to the required standards.

Physical Goods will be required as part of this procurement process to evidence compliance to the specification. Further information regarding quantities and time-scales can be found in the Invitation to Tender (ITT) document.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 6 798.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option to extend beyond the 36 month-period for up to a further 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 4 Light Weight Tabard

Lot No: 4

II.2.2)Additional CPV code(s)

35811200
18143000
35113400
18100000
18222000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

Forces as listed in the Invitation to Tender Document.

II.2.4)Description of the procurement:

For the provision of a long sleeve high-visibility light-weight tabard, suitable for both Male and Female Police Officers, in dry weather conditions. The purpose of the tabard is to be worn over the protective suit to ensure that the Rider is easily identifiable as a Police Officer.

Goods must comply with BS EN ISO 20471:2013 (High visibility clothing. Test methods and requirements).

Full details are available in the Invitation to Tender Document.

Tenderers must be able to provide evidence of conformity to the required standards.

Physical Goods will be required as part of this procurement process to evidence compliance to the specification. Further information regarding quantities and time-scales can be found in the Invitation to Tender (ITT) document.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 16 104.50 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option to extend beyond the 36 month-period for up to a further 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 5 Mid-Layer Wind Protection Garments

Lot No: 5

II.2.2)Additional CPV code(s)

35811200
18100000
18222000
18400000
18224000
18300000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

Forces as listed in the Invitation to Tender Document.

II.2.4)Description of the procurement:

For the provision of a mid-layer long sleeve wind-proof top and mid-layer full leg wind-proof trouser. Mid-layers are to be worn between other layers such as a wicking shirt and the protective suit, for keeping warm and comfortable in windy conditions.

Full details are available in the Invitation to Tender Document.

Physical Goods will be required as part of this procurement process to evidence compliance to the specification. Further information regarding quantities and time-scales can be found in the Invitation to Tender (ITT) document.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 13 968.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option to extend beyond the 36 month-period for up to a further 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 6 Winter Undergarments

Lot No: 6

II.2.2)Additional CPV code(s)

35811200
18100000
35113400
18143000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

Forces as listed in the Invitation to Tender Document.

II.2.4)Description of the procurement:

For the provision of a close fit full leg length legging and a close fit long-sleeve top to be worn underneath the protective suit during cold winter conditions.

Full details are available in the Invitation to Tender Document.

Tenderers must be able to provide evidence of conformity to the required standards.

Physical Goods will be required as part of this procurement process to evidence compliance to the specification. Further information regarding quantities and time-scales can be found in the Invitation to Tender (ITT) document.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 22 976.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option to extend beyond the 36 month-period for up to a further 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 7 All-Season Undergarments

Lot No: 7

II.2.2)Additional CPV code(s)

35811200
18143000
18100000
35113400

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

Forces as listed in the Invitation to Tender Document.

II.2.4)Description of the procurement:

For the provision of a close fit full leg length legging and a close fit long-sleeve top to be worn underneath the protective suit during both summer and winter conditions.

Full details are available in the Invitation to Tender Document.

Physical Goods will be required as part of this procurement process to evidence compliance to the specification. Further information regarding quantities and time-scales can be found in the Invitation to Tender (ITT) document.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 11 048.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option to extend beyond the 36 month-period for up to a further 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 8 Appointment Holder

Lot No: 8

II.2.2)Additional CPV code(s)

35811200
19000000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

Forces as listed in the Invitation to Tender Document.

II.2.4)Description of the procurement:

For the provision of a boot/ lower calf-height carry-strap or holder capable of securely retaining Police Appointments such as Asp/ Baton, CS/ PAVA Spray and Handcuffs.

Full details are available in the Invitation to Tender Document.

Physical Goods will be required as part of this procurement process to evidence compliance to the specification. Further information regarding quantities and time-scales can be found in the Invitation to Tender (ITT) document.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 21 300.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option to extend beyond the 36 month-period for up to a further 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Not applicable.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

Not applicable.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 8
In the case of framework agreements, provide justification for any duration exceeding 4 years: Not applicable.
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/06/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 30/06/2016
Local time: 12:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

It is expected that the Framework will be re-tendered.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Interested Parties are to access the e-tender Wales Portal reference itt_53669 — Provision of Motorcycle Clothing and Accessories.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at:http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=44112

(WA Ref:44112).

VI.4)Procedures for review

VI.4.1)Review body

Police and Crime Commissioner for Gwent
Police Headquarters, Croesyceiliog
Cwmbran
NP44 2XJ
UNITED KINGDOM
Telephone: +44 1633642114Internet address:www.gwent.police.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

26/05/2016

 

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