Tender to Deliver Communications Strategy

Tender to Deliver Communications Strategy

This tender is to appoint a supplier to assist in the implementation of Hanover’s Communications strategy 2017-2020 with its associated plans.

United Kingdom-Edinburgh: Marketing services

2018/S 045-098580

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Hanover (Scotland) Housing Association
95 McDonald Road
Edinburgh
EH7 4NS
United Kingdom
Contact person: Susan Campbell
Telephone: +44 1315570598
E-mail: scampbell@hanover.scot
Fax: +44 1315577424
NUTS code: UKMInternet address(es):Main address: http://www.hanover.scot

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12742

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Implementation of Communications Strategy

II.1.2)Main CPV code

79342000

II.1.3)Type of contract

Services

II.1.4)Short description:

This tender is to appoint a supplier to assist in the implementation of Hanover’s Communications strategy 2017-2020 with its associated plans:

— Internal Communications Plan,

— Marketing Plan,

— Public Relations Plan; and

— Crisis Communications Plan.

The successful company will be expected to work closely with Hanover Scotland to implement a range of activities in support of this strategy.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

79342000

II.2.3)Place of performance

NUTS code: UKM75

II.2.4)Description of the procurement:

This tender exercise is being undertaken to appoint a supplier to assist in the implementation of Hanover’s Communications strategy 2017-2020 with its associated plans:

— Internal Communications Plan,

— Marketing Plan,

— Public Relations Plan; and

— Crisis Communications Plan.

The successful company will be expected to work closely with Hanover Scotland to implement a range of activities in support of this strategy including Marketing, Internal Communications, Public Relations, Website development and Crisis Communications.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Understanding contract requirements / Weighting: 30
Quality criterion – Name: Contract methodology / Weighting: 20
Quality criterion – Name: Website development / Weighting: 15
Quality criterion – Name: Community benefits / Weighting: 5
Cost criterion – Name: Ultimate cost / Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Bidders must be members of the Chartered Institute of Public Relations (CIPR) and also the Association for Scottish Public Affairs (ASPA).

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

The successful bidder will be required to carry out the community benefits they have committed to in their tender submission.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/04/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 19/04/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Bidders must hold the accreditation ISO9001 (or equivalent) or be able to provide a robust Quality policy or statement evidencing how they assure quality of their services.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=532092

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Bidders will be evaluated on the Community benefits they commit to within their tender submission as part of this contract. The community benefits they commit to will be a requirement of the contract.

(SC Ref:532092).

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=532092

VI.4)Procedures for review

VI.4.1)Review body

Hanover (Scotland) Housing Association
95 McDonald Road
Edinburgh
EH7 4NS
United Kingdom
Telephone: +44 1315570598
Fax: +44 1315577424Internet address:http://www.hanover.scot
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

02/03/2018

 

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