Tender to Manage Study China Student Visit Programme

BIS is looking to select an organisation to manage the 2016-2020 round of the ‘Study China’ study visit programme on behalf of the Department.

United Kingdom-London: Education and training services

2016/S 125-224138

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Secretary of State for Business Innovation and Skills
1 Victoria Street
Contact point(s): Gawthorn
For the attention of: Tessa Gawthorn
SW1H 0ET London
United Kingdom
E-mail: professionalservices@uksbs.co.uk

Internet address(es):

General address of the contracting authority: www.gov.uk/bis

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Crown Commercial Services
E-mail: Expressionofinterest@crowncommercial.gov.uk
Internet address: http://ccs.cabinetoffice.gov.uk/i-am-supplier/respondtender

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Economic and financial affairs
Other: business, innovation and skills

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

UK SBS PS16132 Study China Student Visit Programme.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

UK Shared Business Services Ltd as the Contracting Authority is putting in place a contract for The Department for Business Innovation and Skills (BIS).
BIS is looking to select an organisation to manage the 2016-2020 round of the ‘Study China’ study visit programme on behalf of the Department. Proposals are therefore invited from organisations working in partnership with Chinese institutions wishing to run study visits in China for students (our definition: over 17 years of age and studying at or about to study at UK HEIs (including colleges)) from Easter 2017 until summer 2020. It is envisaged that 350 UK students per financial year will participate in ‘Study China’ during this period. The 3 week visit will allow UK-based students to experience Chinese language, culture and business links. It is hoped that the study visit experience will encourage the students to explore further opportunities for study or work in China.
Although the programme is UK-wide, the BIS funding only covers students studying in English HEIs. Additional places are also made available to the Devolved Administrations in Scotland, Wales and Northern Ireland and, subject to funds being made available by the Devolved Administrations, they will make their own separate arrangements with the successful bidder.

II.1.6)Common procurement vocabulary (CPV)

80000000, 80300000, 80500000, 80400000, 63510000, 63500000, 63515000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Department for Business Innovation and Skills (BIS) is looking to select an organisation to manage the 2016-2020 round of the ‘Study China’ study visit programme on behalf of the Department. Proposals are therefore invited from organisations working in partnership with Chinese institutions wishing to run study visits in China for students (our definition: over 17 years of age and studying at or about to study at UK HEIs (including colleges)) from Easter 2017 until summer 2020. It is envisaged that 350 UK students per financial year will participate in ‘Study China’ during this period. The 3 week visit will allow UK-based students to experience Chinese language, culture and business links. It is hoped that the study visit experience will encourage the students to explore further opportunities for study or work in China.
Although the programme is UK-wide, the BIS funding only covers students studying in English HEIs. Additional places are also made available to the Devolved Administrations in Scotland, Wales and Northern Ireland and, subject to funds being made available by the Devolved Administrations, they will make their own separate arrangements with the successful bidder.
About UK Shared Business Services:
UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our customers improve efficiency, generate savings and modernise.
It is our vision to become the leading provider for our customers of shared business services in the UK public sector, continuously reducing cost and improving quality of business services for Government and the public sector.
Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations.
Core services include Procurement, Finance, Human Resources, Payroll, ISS and Property Asset Management all underpinned by our Service Delivery and Contact Centre teams.
UK SBS is a people rather than task focused business. It’s what makes us different to the traditional transactional shared services centre. What is more, being a not-for-profit organisation owned by its customers, UK SBS’ goals are aligned with the public sector and delivering best value for the UK taxpayer.
If UK SBS is procuring the Contract or Framework as a central purchasing body for multiple Customers who are other contracting authorities. This means that other contracting authorities named in this OJEU Notice may use the Contract or Framework.
Detailed on the UK SBS Ltd website is a list of all organisations, institutes, centres and bodies (Authorised Entities) that may also use any appropriately advertised Contract let by UK Shared Business Services Ltd The full list is detailed below.
Estimated value excluding VAT: 2 100 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The initial contract is for the Easter 2017 visit, for which funding will be available in the 2016/17 financial year. The budget for the initial contract duration is up to a maximum of 420 000 GBP (excluding VAT) until the end of the 2016/2017 financial year on the 31.3.2017.
There will be the option to extend for 4 further years on an annual basis subject to an annual review and budgetary approval. The maximum annual value will be 420 000 GBP (excluding VAT).
Provisional timetable for recourse to these options:
in months: 8 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 56 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Participants will be advised if this is necessary during the procurement. Parent company and/or other guarantees of performance and financial liability may be required if considered appropriate.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Bids to be priced in GBP.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any consortium, SPV, Partnership should ideally have a designated lead service provider, all members will have joint and several liability in respect of the obligations and liabilities to any contract or framework and any subsequent contracts awarded under the same.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts).

This procurement will be managed electronically via the Crown Commercial Service’s e-Sourcing Suite. To participate in this procurement, participants shall 1^st be registered on the e-Sourcing Suite.

If Bidders have not yet registered on the eSourcing Suite, this can be done online at: https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for CCS eSourcing’.

Please note that, to register, Bidders must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Note: registration may take some time please ensure that you allow a sufficient amount of time to register.

Full instructions for registration and use of the system can be found at: http://ccs.cabinetoffice.gov.uk/i-am-supplier/respond-tender

Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing:ExpressionOfInterest@crowncommercial.gov.uk

Your email must clearly state:
The name and reference for the procurement you wish to register for;
Your organisations full name as a registered supplier;
The name and contact details for the registered individual sending the email.
Crown Commercial Service (CCS) will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite.
The registered user will receive a notification email to alert them once this has been done.
As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event.
Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information applicable to this opportunity.
For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service (CCS) help desk (Not UK SBS Ltd ). Freephone. 0345 010 3503.

email: supplier@ccs.gsi.gov.uk

Training support to respond to a requirement is available to bidders at: http://www.uksbs.co.uk/services/procure/Pages/supplier.aspx

Responses must be received by the date in IV.3.4)
Responses received outside or concurrently using the eSourcing process will not be accepted or considered further for this opportunity.

III.2.2)Economic and financial ability

The sourcing documents can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1)

We will also require to see at least 1 of the following documents:
a. A copy of the audited accounts for the most recent 2 years;
b. A statement of the turnover, profit and loss account, current liabilities and assets, and cash flow for the most recent year of trading for this organisation;
c. A statement of the cash flow forecast for the current year and a bank letter outlining the current cash and credit position;
d. Alternative means of demonstrating financial status if any of the above are not available (e.g. Forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status).
Minimum level(s) of standards possibly required: All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts). The sourcing documents can be accessed using the instructions detailed in III.2.1)

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts).
The sourcing documents can be accessed using the instructions detailed in III.2.1)

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PS16132

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.8.2016 – 14:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

4.8.2016 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 4.8.2016 – 14:00

Place:

Electronically, via web-based portal.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority expressly reserves the right: (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the Contracting Authority be liable for any costs incurred by any Supplier.
If the Contracting Authority decides to enter into a Contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded.
Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of Bidders.
Any orders placed under this Framework Agreement / Dynamic Purchasing System will form a separate contract under the scope of this Framework between the supplier and the specific requesting other contracting body. The Contracting Authority and other contracting bodies utilising the Framework reserve the right to use any electronic portal during the life of the agreement.
The values provided for a Framework / Dynamic Purchasing System in this notice is only an estimate. We cannot guarantee any business values or volumes.
UK Shared Business Services Ltd wishes to establish a Framework Agreement for use by the following UK public sector bodies (and any future successors to these organisations):
UK Shared Business Services Ltd will / will not be utilising electronic ordering;
UK Shared Business Services Ltd are able to accept unstructured electronic invoicing;
UK Shared Business Services Ltd will / will not be utilising electronic payment.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

UK Shared Business
North Star House, North Star Way
SN2 1FF Swindon
United Kingdom
E-mail: policy@uksbs.co.uk
Internet address: www.uksbs.co.uk

VI.5)Date of dispatch of this notice:

28.6.2016

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