Tender to Provide Undertaking Services to Scottish Police

Tender to Provide Undertaking Services to Scottish Police

Tender for the Uplift and Transportation of Deceased Persons in Scotland.

United Kingdom-Glasgow: Undertaking services

2015/S 110-200160

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Scottish Police Authority
Clyde Gateway, 2 French Street, Dalmarnock
Contact point(s): Corporate Procurement Department
For the attention of: Sarah Walker
G40 4EH Glasgow
UNITED KINGDOM
Telephone: +44 1786895942
E-mail: sarah.walker@scotland.pnn.police.uk

Internet address(es):

General address of the contracting authority: http://www.spa.police.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19762

Electronic access to information: www.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

The Crown Office and Procurator Fiscal Service

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Tender for the Uplift and Transportation of Deceased Persons in Scotland.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Scotland.

NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This notice invites Tenderers to submit a bid to provide services for the uplift and transportation of deceased persons in areas across Scotland. The ITT is split in to thirty nine (39) geographical lots. One contractor will be appointed per lot. Tenderers may apply for one or more of the lot areas. Consortium or subcontractor bids will be considered.
The following is required under this contract:
To uplift deceased persons from a locus and transport to either a designated local mortuary or city mortuary as required (mortuary locations detailed by lot as appendices). Each area may have different transport requirements in line with the geographic characteristics.
The requirement for transportation is only in circumstances where there is a requirement for Police/Crown Office and Procurator Fiscal Services (COPFS) investigation in to the death. Non-suspicious deaths where a death certificate is issued will not form part of the requirement.
This tender incorporates the full requirement for transportation services for Police Scotland and COPFS. Police Scotland will be the main point of contact for all enquiries relating to the contract. All invoices for transportation services will be sent to Police Scotland.
The following transport has been identified as forming part of the requirement:
1. ‘First Transport’ — First transport will occur where a deceased person is transported from a locus to a designated local mortuary or city mortuary. This will include transport from islands;
2. ‘Second Transport’ — Second transport will occur where a deceased person has been transported to an initial location and on further instruction from the COPFS is transported again, to a City mortuary. In some areas this may include transfers back to the initial location;
3. ‘Return Transport’ — Return transport will occur where all Police and COPFS examination is complete and the deceased person is transported back to local jurisdiction on behalf of the bereaved family.
Tenderers must refer to the lot specific information provided as appendices to the TT Document for details of the transport/cost requirements for that area.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=397101

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

98371200, 98370000, 33940000, 60100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The full scope of the contract is detailed in the Invitation to Tender and Tender Specification Document. It is estimated that the contract value over a three year period will be in the region of 2 500 000 GBP. This is estimated. The nature of the service is such that the total scope of the requirement cannot be defined.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 2Lot title: Aberdeenshire

1)Short description

Service provision in Aberdeenshire.

2)Common procurement vocabulary (CPV)

98371200, 98370000, 33940000, 60100000

3)Quantity or scope

Service provision in Aberdeenshire. Full scope of requirement detailed in Tender Specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: Moray

1)Short description

Service provision in Moray.

2)Common procurement vocabulary (CPV)

98371200, 98370000, 33940000, 60100000

3)Quantity or scope

Service provision in Moray. Full scope of requirement detailed in Tender Specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4Lot title: Dundee

1)Short description

Service provision in Dundee.

2)Common procurement vocabulary (CPV)

98371200, 98370000, 33940000, 60100000

3)Quantity or scope

Service provision in Dundee. Full scope of requirement detailed in Tender Specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 1Lot title: Aberdeen City

1)Short description

Service provision in Aberdeen City.

2)Common procurement vocabulary (CPV)

98371200, 98370000, 33940000, 60100000

3)Quantity or scope

Service provision in Aberdeen City. Full scope of requirement detailed in Tender Specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5Lot title: North Perth and Kinross

1)Short description

Service provision in North Perth and Kinross.

2)Common procurement vocabulary (CPV)

98371200, 98370000, 33940000, 60100000

3)Quantity or scope

Service provision in North Perth and Kinross. Full scope of requirement detailed in Tender Specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6Lot title: Perth City

1)Short description

Service provision in Perth City.

2)Common procurement vocabulary (CPV)

98371200, 98370000, 33940000, 60100000

3)Quantity or scope

Service provision in Perth City. Full scope of requirement detailed in Tender Specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 39Lot title: Wigtownshire

1)Short description

Service provision in Wigtownshire.

2)Common procurement vocabulary (CPV)

98371200, 98370000, 33940000, 60100000

3)Quantity or scope

Service provision in Wigtownshire. Full scope of requirement detailed in Tender Specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 38Lot title: Stewartry

1)Short description

Service provision in Stewartry.

2)Common procurement vocabulary (CPV)

98370000, 98371200, 33940000, 60100000

3)Quantity or scope

Service provision in Stewartry. Full scope of requirement detailed in Tender Specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 37Lot title: Nithsdale

1)Short description

Service provision in Nithsdale.

2)Common procurement vocabulary (CPV)

98371200, 98370000, 33940000, 60100000

3)Quantity or scope

Service provision in Nithsdale. Full scope of requirement detailed in Tender Specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 36Lot title: Annandale

1)Short description

Service provision in Annandale.

2)Common procurement vocabulary (CPV)

98371200, 98370000, 33940000, 60100000

3)Quantity or scope

Service provision in Annandale. Full scope of requirement detailed in Tender Specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 35Lot title: Cowal and Isle of Bute including Dunoon and Rothesay

1)Short description

Service provision in Cowal and Isle of Bute including Dunoon and Rothesay.

2)Common procurement vocabulary (CPV)

98371200, 98370000, 33940000, 60100000

3)Quantity or scope

Service provision in Cowal and Isle of Bute including Dunoon and Rothesay. Full scope of requirement detailed in Tender Specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 34Lot title: Campbeltown including Islay and Jura

1)Short description

Service provision in Campbeltown including Islay and Jura.

2)Common procurement vocabulary (CPV)

98371200, 98370000, 33940000, 60100000

3)Quantity or scope

Service provision in Campbeltown including Islay and Jura. Full scope of requirement detailed in Tender Specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 33Lot title: Oban including islands Mull and Tiree

1)Short description

Service provision in Oban including islands Mull and Tiree.

2)Common procurement vocabulary (CPV)

98371200, 98370000, 33940000, 60100000

3)Quantity or scope

Service provision in Oban including islands Mull and Tiree. Full scope of requirement detailed in Tender Specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 32Lot title: Lochgilphead

1)Short description

Service provision in Lochgilphead.

2)Common procurement vocabulary (CPV)

98371200, 98370000, 33940000, 60100000

3)Quantity or scope

Service provision in Lochgilphead. Full scope of requirement detailed in Tender Specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 31Lot title: Clydebank, Dumbarton, Alexandria and Helensburgh

1)Short description

Service provision in Clydebank, Dumbarton, Alexandria and Helensburgh.

2)Common procurement vocabulary (CPV)

98371200, 98370000, 33940000, 60100000

3)Quantity or scope

Service provision in Clydebank, Dumbarton, Alexandria and Helensburgh. Full scope of requirement detailed in Tender Specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 30Lot title: Ayrshire

1)Short description

Service provision in Ayrshire.

2)Common procurement vocabulary (CPV)

98371200, 98370000, 33940000, 60100000

3)Quantity or scope

Service provision in Ayrshire. Full scope of requirement detailed in Tender Specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 29Lot title: Lanarkshire

1)Short description

Service provision in Lanarkshire.

2)Common procurement vocabulary (CPV)

98371200, 98370000, 33940000, 60100000

3)Quantity or scope

Service provision in Lanarkshire. Full scope of requirement detailed in Tender Specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 28Lot title: Renfrewshire and Inverclyde

1)Short description

Service provision in Renfrewshire and Inverclyde.

2)Common procurement vocabulary (CPV)

98371200, 98370000, 33940000, 60100000

3)Quantity or scope

Service provision in Renfrewshire and Inverclyde. Full scope of requirement detailed in Tender Specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 27Lot title: Greater Glasgow

1)Short description

Service provision in Greater Glasgow.

2)Common procurement vocabulary (CPV)

98371200, 98370000, 33940000, 60100000

3)Quantity or scope

Service provision in Greater Glasgow. Full scope of requirement detailed in Tender Specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 26Lot title: Fife

1)Short description

Service provision in Fife.

2)Common procurement vocabulary (CPV)

98371200, 98370000, 33940000, 60100000

3)Quantity or scope

Service provision in Fife. Full scope of requirement detailed in Tender Specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 25Lot title: Scottish Borders

1)Short description

Service provision in the Scottish Borders.

2)Common procurement vocabulary (CPV)

98371200, 98370000, 33940000, 60100000

3)Quantity or scope

Service provision in the Scottish Borders. Full scope of requirement detailed in Tender Specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 24Lot title: Lothians

1)Short description

Service provision in the Lothians.

2)Common procurement vocabulary (CPV)

98371200, 98370000, 33940000, 60100000

3)Quantity or scope

Service provision in the Lothians. Full scope of requirement detailed in Tender Specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 23Lot title: Edinburgh

1)Short description

Service provision in Edinburgh.

2)Common procurement vocabulary (CPV)

98371200, 98370000, 33940000, 60100000

3)Quantity or scope

Service provision in Edinburgh. Full scope of requirement detailed in Tender Specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 22Lot title: South Stirling

1)Short description

Service provision in South Stirling.

2)Common procurement vocabulary (CPV)

98371200, 98370000, 33940000, 60100000

3)Quantity or scope

Service provision in South Stirling. Full scope of requirement detailed in Tender Specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 21Lot title: North Stirling

1)Short description

Service provision in South Stirling.

2)Common procurement vocabulary (CPV)

98371200, 98370000, 33940000, 60100000

3)Quantity or scope

Service provision in South Stirling. Full scope of requirement detailed in Tender Specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 20Lot title: Falkirk and Clackmannanshire

1)Short description

Service provision in Falkirk and Clackmannanshire.

2)Common procurement vocabulary (CPV)

98371200, 98370000, 33940000, 60100000

3)Quantity or scope

Service provision in Falkirk and Clackmannanshire. Full scope of requirement detailed in Tender Specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 19Lot title: Uists and Barra

1)Short description

Service provision in Uists and Barra.

2)Common procurement vocabulary (CPV)

98371200, 98370000, 33940000, 60100000

3)Quantity or scope

Service provision in Uists and Barra. Full scope of requirement detailed in Tender Specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 18Lot title: Isles of Lewis and Harris

1)Short description

Service provision Isles of Lewis and Harris.

2)Common procurement vocabulary (CPV)

98371200, 98370000, 33940000, 60100000

3)Quantity or scope

Service provision Isles of Lewis and Harris. Full scope of requirement detailed in Tender Specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 17Lot title: Shetand Isles

1)Short description

Service provision Shetland Isles.

2)Common procurement vocabulary (CPV)

98371200, 98370000, 33940000, 60100000

3)Quantity or scope

Service provision Shetland Isles. Full scope of requirement detailed in Tender Specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 16Lot title: Ross and Cromarty

1)Short description

Service provision Ross and Cromarty.

2)Common procurement vocabulary (CPV)

98371200, 98370000, 33940000, 60100000

3)Quantity or scope

Service provision Ross and Cromarty. Full scope of requirement detailed in Tender Specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 15Lot title: Orkney Isles

1)Short description

Service provision in the Orkney Isles.

2)Common procurement vocabulary (CPV)

98371200, 98370000, 33940000, 60100000

3)Quantity or scope

Service provision in the Orkney Isles. Full scope of requirement detailed in Tender Specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 14Lot title: Skye and Lochalsh

1)Short description

Service provision in Skye and Lochalsh.

2)Common procurement vocabulary (CPV)

98371200, 98370000, 33940000, 60100000

3)Quantity or scope

Service provision in Skye and Lochalsh. Full scope of requirement detailed in Tender Specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 13Lot title: Lochaber

1)Short description

Service provision in Lochaber.

2)Common procurement vocabulary (CPV)

98371200, 98370000, 33940000, 60100000

3)Quantity or scope

Service provision in Lochaber. Full scope of requirement detailed in Tender Specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 12Lot title: Inverness

1)Short description

Service provision in Inverness.

2)Common procurement vocabulary (CPV)

98371200, 98370000, 33940000, 60100000

3)Quantity or scope

Service provision in Inverness. Full scope of requirement detailed in Tender Specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 11Lot title: Caithness, Sutherland and Easter Ross

1)Short description

Service provision in Caithness, Sutherland and Easter Ross.

2)Common procurement vocabulary (CPV)

98371200, 98370000, 33940000, 60100000

3)Quantity or scope

Service provision in Caithness, Sutherland and Easter Ross. Full scope of requirement detailed in Tender Specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 10Lot title: Badenoch Strathspey and Nairn

1)Short description

Service provision in Badenoch, Strathspey and Nairn.

2)Common procurement vocabulary (CPV)

98371200, 98370000, 33940000, 60100000

3)Quantity or scope

Service provision in Badenoch, Strathspey and Nairn. Full scope of requirement detailed in Tender Specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7Lot title: South Perth and Kinross

1)Short description

Service provision in South Perth and Kinross.

2)Common procurement vocabulary (CPV)

98371200, 98370000, 33940000, 60100000

3)Quantity or scope

Service provision in South Perth and Kinross. Full scope of requirement detailed in Tender Specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please refer to the full Invitation to Tender Document / Tender Specification.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Invitation to Tender Document / Tender Specification.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: Please refer to the Invitation to Tender Document / Tender Specification.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
Please refer to the Invitation to Tender Document / Tender Specification.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 70

2. Price. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

15/002

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 238-419109 of 10.12.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

4.8.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: The contract will be awarded for a 36 month period with the option to extend for a maximum of 12 months. The contract will be reviewed annually.
VI.2)Information about European Union funds

VI.3)Additional information

Organisations interested in submitting a tender response for this opportunity must download the Invitation to Tender Document and follow the instructions provided therein.
All questions and answers will be distributed to all organisations who have submitted an interest in the tender. You should therefore ensure you anonymise questions. All questions and answers will be published on the Public Contracts Scotland portal. All organisations will have access to the same information.
(SC Ref:397101).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Scottish Police Authority will issue to all tenderers by electronic means a formal award decision notification. The notification will give reasons for the award decision and provide details of the standstill period during which period the Scottish Police Authority will refrain from awarding any Contract, which period shall not be less than ten clear days from the date of the issue of the notification. If proceedings are served on the Scottish Police Authority in relation to a Contract that has not yet been entered into, the procurement process will be automatically suspended. The Public Contracts (Scotland) Regulations 2012 (as amended) provide for aggrieved parties to take action in the Sheriff Court or the Court of Session. Any proceedings brought under the Regulations (other than proceedings seeking an ineffectiveness order) must be brought within thirty days of the date on which the unsuccessful party knew, or ought to have known, that grounds for starting the proceedings had arisen unless the Court considers that there is a good reason for extending the period within which proceedings may be brought, in which case the Court may extend that period up to a maximum of three months from that date. Any proceedings seeking an ineffectiveness order must be brought within thirty days of the relevant date under Regulation 47 (8) of the Public Contracts (Scotland) Regulations 2012 (as amended), or, if neither of the circumstances in Regulation 47 (8) apply, within six months of the date the Contract was entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

5.6.2015

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