Tender to Supply Fresh Sandwiches

Tender to Supply Fresh Sandwiches

Fresh Sandwiches HSC Business Services Organisation Procurement and Logistics Service invites you to respond to this CfT.

United Kingdom-Belfast: Prepared sandwiches

2015/S 217-395628

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Procurement and Logistics Service
77 Boucher Crescent
BT12 6HU Belfast
UNITED KINGDOM

Internet address(es):

Address of the buyer profile: https://etendersni.gov.uk/epps

Electronic access to information: https://etendersni.gov.uk/epps

Electronic submission of tenders and requests to participate: https://etendersni.gov.uk/epps

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

South Eastern Health and Social Care Trust
Ulster Hospital, Upper Newtownards Rd
BT16 1RH Belfast
UNITED KINGDOM

Belfast Health and Social Care Trust
A Floor, Belfast City Hospital, Lisburn Road
BT9 7AB Belfast
UNITED KINGDOM

Southern Health and Social Care Trust
Craigavon Area Hospital, 68 Lurgan Road
BT63 5QQ Portadown
UNITED KINGDOM

Northern Health and Social Care Trust
Bretten Hall, Bush Road
BT41 2RL Antrim
UNITED KINGDOM

Western Health and Social Care Trust
Altnagelvin Area Hospital, Glenshane Road
BT47 6SB Londonderry
UNITED KINGDOM

Business Services Organisation
12-22 Linenhall Street
BT2 8BS Belfast

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Fresh Sandwiches (92835).

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Northern Ireland.

NUTS code UKN0

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Fresh Sandwiches HSC Business Services Organisation (BSO) Procurement and Logistics Service (PaLS) invites you to respond to this CfT. If you wish to communicate with the Buyer please do so by using the secure clarifications tab within the CfT.

II.1.6)Common procurement vocabulary (CPV)

15811511

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

It is anticipated that any resultant contract will be up to a duration of 3 years with the option to extend for any period up to and including 24 months.
Estimated value excluding VAT: 0 GBP

II.2.2)Information about options

Options: yes
Description of these options: Contract extension for any period up to and including 24 months.
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1 — Belfast HSC Trust and Business Services Organisation — Fresh Sandwiches

1)Short description

2)Common procurement vocabulary (CPV)

15811511

3)Quantity or scope

Estimated value excluding VAT:
Range: between 8 725 and 13 087 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Lot 2 Northern HSC Trust — Fresh Sandwiches

1)Short description

2)Common procurement vocabulary (CPV)

15811511

3)Quantity or scope

Estimated value excluding VAT:
Range: between 375 779 and 563 668 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Lot 3 Southern HSC Trust — Fresh Sandwiches

1)Short description

2)Common procurement vocabulary (CPV)

15811511

3)Quantity or scope

Estimated value excluding VAT:
Range: between 491 679 and 737 518 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Lot 4 South Eastern HSC Trust — Fresh Sandwiches

1)Short description

2)Common procurement vocabulary (CPV)

15811511

3)Quantity or scope

Estimated value excluding VAT:
Range: between 430 249 and 645 373 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: Lot 5 Western HSC Trust — Fresh Sandwiches

1)Short description

2)Common procurement vocabulary (CPV)

15811511

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 643 and 2 465 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority may require from Tenderers guarantees or other security acceptable to the Contracting Authority details will be included in the CfT.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per CfT.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Subject to the status and involvement of the parties, the Contracting Authority may require parties to commit to joint and several liability in respect of the contract. Alternatively, the Contracting Authority may expect the lead operator to take total responsibility. The Contracting Authority may require collateral warranties, parent company guarantees and/or performance bonds (as applicable) to be entered into by other economic operators.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The requirements will be consistent with those permitted under Directive 2014/24/EU and will be detailed in the CfT.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The requirements will be consistent with those permitted under Directive 2014/24/EU and will be detailed in the CfT.
Minimum level(s) of standards possibly required: The requirements will be consistent with those permitted under Directive 2014/24/EU and will be detailed in the CfT.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The requirements will be consistent with those permitted under Directive 2014/24/EU and will be detailed in the CfT.
Minimum level(s) of standards possibly required:
The requirements will be consistent with those permitted under Directive 2014/24/EU and will be detailed in the CfT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

Lowest price

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

92835
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

23.11.2015 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 23.11.2015
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The cost of responding to this CfT and participation in the procurement process generally will be borne solely by each economic operator participating. Any expenditure, work or effort undertaken prior to contract award is at the sole risk of the economic operator participating in this procurement process. Economic operators should note that the Contracting Authority reserves the right to cancel this procurement process at any stage. Any date given in Section IV above is a best estimate at the time of despatch. The Contracting Authority reserves the right to extend any such date within the scope of the applicable procurement regulations.
NOTE: The Award Criteria is the criteria stated in the specifications, CfT or to negotiate or in the descriptive document.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

5.11.2015

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