Tender to Supply All Wales Benchmarking System

Tender to Supply All Wales Benchmarking System

Re-procurement process is required as a commitment to benchmarking remains a priority for the participating organisations.

United Kingdom-Cardiff: Performance review services

2017/S 216-449211

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

NHS Wales Shared Services Partnership
4-5 Charnwood Court, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
United Kingdom
Contact person: Mrs Leanne Richards
Telephone: +44 1443848585
E-mail: leanne.richards3@wales.nhs.uk
NUTS code: UK

I.1)Name and addresses

Welsh Government
Corporate Procurement Services, Cathays Park
Cardiff
CF10 3NQ
United Kingdom
Telephone: +44 3000628803
E-mail: CPSProcurementAdvice@wales.gsi.gov.uk
NUTS code: UKL

I.1)Name and addresses

NHS Wales LHBs & Trusts
Bevan House, 24-30 Lambourne Crescent, Llanishen
Cardiff
CF14 5GF
United Kingdom
Telephone: +44 2920315500
E-mail: leanne.richards3@wales.nhs.uk
NUTS code: UKL
Internet address(es):Main address: http://www.wales.nhs.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA20341

I.2)Joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk/web/login.shtml

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

All Wales Benchmarking System.

Reference number: P318.01/ NWIS – OJEU – 37260

II.1.2)Main CPV code

79313000

II.1.3)Type of contract

Services

II.1.4)Short description:

In 2013 NHS procured an All Wales Benchmarking system for all NHS Wales Health Boards (7) and Welsh Government. The current contract has been in place for four years and expires at the end of September 2018. As such a re-procurement process is required as a commitment to benchmarking remains a priority for the Participating Organisations as it provides a basis for highlighting possible areas for improvement through comparisons with other UK countries, and (ideally) internationally, where possible.

II.1.5)Estimated total value

Value excluding VAT: 1 840 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

79313000

II.2.3)Place of performance

NUTS code: UKL
Main site or place of performance:

Wales.

II.2.4)Description of the procurement:

In 2013 NHS procured an All Wales Benchmarking system for all NHS Wales Health Boards (7) and Welsh Government. The current contract has been in place for four years and expires at the end of September 2018. As such a re-procurement process is required as a commitment to benchmarking remains a priority for the Participating Organisations as it provides a basis for highlighting possible areas for improvement through comparisons with other UK countries, and (ideally) internationally, where possible.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 840 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract may be renewed at the end of its term however there is also the possibility that a system is developed in-house.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5
Objective criteria for choosing the limited number of candidates:

As detailed in the procurement documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Option to extend the contract for 2 further period of 12 months taking the total contract term to 60 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

N/A.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As per specification (Appendix 1) and Terms & Conditions Document (Appendix 4).

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/12/2017
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 24/01/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Potential for system to be re-procured at the end of the contract term.

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

To complete your formal proposal, in this notice, please access the PQQ via the Bravo E Tender Wales portal where you will find the PQQ

and the tender documentation, reference — Project Ref 37260 PQQ Ref XXX All Wales Benchmarking System as per the instructions below.

Register your company on the eSourcing portal (this is only required once)

— Browse to the eSourcing portal: https://etenderwales.bravosolution.co.uk/ and click the link to register — Accept the terms and conditions and click ‘continue’

— Enter your correct business and user details

— Note the username you chose and click ‘save’ when complete

— You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender

— Login to the portal with the username/password

— Click the ‘PQQs / ITTs open to all suppliers’ link. (these are pre-qualification questionnaires or invitations to tender open to any registered supplier)

— Click on the relevant PQQ/ ITT to access the content.

— Click the ‘express interest’ button at the top of the page.

— This will move the PQQ /ITT into your ‘my PQQs/ my ITTs’ page. (this is a secure area reserved for your projects only) —You can now access any attachments by clicking ‘buyer attachments’ in the ‘PQQ/ ITT details’ box

3. Responding to the tender

— Click ‘my response’ under ‘PQQ/ ITT details’, you can choose to ‘create response’ or to ‘decline to respond’ (please give a reason if declining)

— You can now use the ‘messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT

— There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘submit response’ button at the top of the page.

If you require any further assistance please consult the online help, or contact the eTendering help desk.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=71481

(WA Ref:71481)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

NHS Wales Shared Services Partnership
4-5 Charnwood Court, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
United Kingdom
Telephone: +44 1443848585Internet address:http://www.procurement.wales.nhs.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

08/11/2017

 

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