Tender to Supply CAVE Equipment and Software

Tender to Supply CAVE Equipment and Software

Cave Automatic Virtual Environment Equipment and Software — Design, Supply, Installation and Maintenance Services.

United Kingdom-London: Audio-visual equipment

2018/S 011-020795

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Birkbeck, University of London
Malet Street
London
WC1E 7HX
United Kingdom
E-mail: moonstormconsulting@outlook.com
NUTS code: UKI
Internet address(es):Main address: www.bbk.ac.uk
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/birkbeck/aspx/Home.
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/birkbeck/aspx/Home.
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: Educational establishment

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

CAVE Equipment and Software — Design, Supply, Installation and Maintenance Services

Reference number: ESD-00000104

II.1.2)Main CPV code

32321200

II.1.3)Type of contract

Services

II.1.4)Short description:

Cave Automatic Virtual Environment (CAVE) Equipment and Software — Design, Supply, Installation and Maintenance Services framework agreement for Birkbeck, University of London. To provide call-off options for Birkbeck’s Todderlab CAVE and other related opportunities, including content development. Bidders must be able to demonstrate previous experience in the design, supply, installation and maintenance of CAVEs, either directly or via their named supply chains.

II.1.5)Estimated total value

Value excluding VAT: 2 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

32321200
50340000
30200000
48520000
51310000
38650000
72260000
72000000
32322000

II.2.3)Place of performance

NUTS code: UKI
Main site or place of performance:

Birkbeck, University of London, London.

II.2.4)Description of the procurement:

Birkbeck, University of London is looking to award a single provider framework agreement for CAVE Equipment and Software — Design, Supply, Installation and Maintenance Services, including Motion Capture facilities. The Toddlerlab will provide a world-first ground breaking facility for the study of toddlers with autism and other developmental conditions. The facility has funding in place by the Maurice Wohl Charitable Foundation and the Wolfson Foundation. The research will provide large-scale studies into understanding the different ways a toddler’s brain processes stimuli. This will be created in a series of true-to-life environments to allow for as natural a social interaction to take place as possible. The Toddlerlab facility will expand on Birkbeck’s Department of Psychological Sciences current research by focusing on the first 4 years of a child’s life, which is currently a black hole in the study of development because of the difficulty in studying this age group. True-to-life environments are to be created in the new facility such as home environments, pre-school, sleep laboratories and a “CAVE” laboratory, where AV equipment can create an interactive immersive environment of virtual indoor or outdoor scenarios. The Toddlerlab will take on board the latest technologies to digitally track eye gaze, movement and brain function. This procurement is for a single Service Provider framework for CAVE Equipment and Software — Design, Supply, Installation and Maintenance Services to Birkbeck, in particular for the Toddlerlab CAVE facility, providing the option for call-offs in respect of the Toddlerlab CAVE and other requirements such as content development and compatible Motion Capture systems for other areas of the Toddlerlab, or wider facilities across Birkbeck should they arise during the lifetime of the framework. The client for this framework is Birkbeck. See www.birkbeck.ac.uk for further information about Birkbeck. Bidders must be able to demonstrate previous experience in the design, supply, installation and maintenance of CAVEs, either directly or via their named supply chains.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option to extend framework agreement for up to 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years: not applicable
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/02/2018
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 15/02/2018
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Keith Willett
Birkbeck, Malet Street
London
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

15/01/2018

 

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