Tender to Supply Cloud Based HR and Payroll System
The Trust requires a single provider for a cloud based integrated HR and payroll system and a fully managed payroll/pensions administration service.
United Kingdom-Blackburn: Software package and information systems
Section I: Contracting authority
I.1)Name and addresses
Contact person: James Durcan
Telephone: +44 3303139859
NUTS code: UKD32
I.4)Type of the contracting authority
Section II: Object
Human Resources and Payroll.
II.1.2)Main CPV code
II.1.3)Type of contract
The Trust requires a single provider for a cloud based integrated HR and payroll system and a fully managed payroll/pensions administration service. commencing in April 2018 in line with the new tax year.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
Tauheedul Education Trust, Shadsworth Road, Blackburn BB1 2HT.
II.2.4)Description of the procurement:
There is no single HR system in place across the Trust. Payroll is managed by four outsourced providers (Capita, Strictly Education, Dataplan, and Blackpool Council) which adds unnecessary complexity and means that there is a lack of consistency in the way payroll is managed across the Trust. Contracts with all current outsourced payroll providers will end in March 18 with a view to implementing the new approach from the April 18 tax year.
There are very few automated processes and gathering HR M.I is an onerous and time consuming task. All Trust schools do currently utilise the Capita SIMs product http://www.capita-sims.co.uk/ which includes the ‘Personnel Module’ which allows basic recording of staff data.
Recruitment is also key area for the Trust due to the ongoing growth in the number of schools and additional year groups joining our free schools as they build to full capacity year on year. Currently the Trust utilises Eteach to advertise and enable applicants to apply online and posted around 300 vacancies in the last 12 months.
The main financial system in place across the Trust is PS Financials which is a management accounts system.
High Level Requirements
The Trust requires a single provider for a cloud based integrated HR and payroll system and a fully managed payroll/pensions administration service on a national basis which will give the best solution in terms of both cost and quality, ensuring a consistency of delivery across all Trust establishments. The service will commence in April 2018 in line with the new tax year.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Contract may be renewed/extended for 2 additional years (1+1).
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Tauheedul Education Trust, Shadsworth Road, Blackburn, BB1 2HT.
The Financial Controller / Head of Finance and Business Services and a member of the Trust or Local Governing Body will be present for the opening of tenders.
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about electronic workflows
VI.4.2)Body responsible for mediation procedures
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: