Tender to Supply Cloud Based HR and Payroll System

The Trust requires a single provider for a cloud based integrated HR and payroll system and a fully managed payroll/pensions administration service.

United Kingdom-Blackburn: Software package and information systems

2017/S 112-225613

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Tauheedul Education Trust
07353849
Shadsworth Road
Blackburn
BB12HT
United Kingdom
Contact person: James Durcan
Telephone: +44 3303139859
E-mail: james.durcan@tetrust.org
NUTS code: UKD32

Internet address(es):Main address: www.tetrust.org

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.tetrust.org/about-us/supplier-opportunities-and-tenders/

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Human Resources and Payroll.

Reference number: te002/2017

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Trust requires a single provider for a cloud based integrated HR and payroll system and a fully managed payroll/pensions administration service. commencing in April 2018 in line with the new tax year.

II.1.5)Estimated total value

Value excluding VAT: 200 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

72212450

48450000

79631000

79211110

II.2.3)Place of performance

NUTS code: UKD

Main site or place of performance:

Tauheedul Education Trust, Shadsworth Road, Blackburn BB1 2HT.

II.2.4)Description of the procurement:

There is no single HR system in place across the Trust. Payroll is managed by four outsourced providers (Capita, Strictly Education, Dataplan, and Blackpool Council) which adds unnecessary complexity and means that there is a lack of consistency in the way payroll is managed across the Trust. Contracts with all current outsourced payroll providers will end in March 18 with a view to implementing the new approach from the April 18 tax year.

There are very few automated processes and gathering HR M.I is an onerous and time consuming task. All Trust schools do currently utilise the Capita SIMs product http://www.capita-sims.co.uk/ which includes the ‘Personnel Module’ which allows basic recording of staff data.

Recruitment is also key area for the Trust due to the ongoing growth in the number of schools and additional year groups joining our free schools as they build to full capacity year on year. Currently the Trust utilises Eteach to advertise and enable applicants to apply online and posted around 300 vacancies in the last 12 months.

The main financial system in place across the Trust is PS Financials which is a management accounts system.

High Level Requirements

The Trust requires a single provider for a cloud based integrated HR and payroll system and a fully managed payroll/pensions administration service on a national basis which will give the best solution in terms of both cost and quality, ensuring a consistency of delivery across all Trust establishments. The service will commence in April 2018 in line with the new tax year.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Contract may be renewed/extended for 2 additional years (1+1).

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/07/2017

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 24/07/2017

Local time: 14:00

Place:

Tauheedul Education Trust, Shadsworth Road, Blackburn, BB1 2HT.

Information about authorised persons and opening procedure:

The Financial Controller / Head of Finance and Business Services and a member of the Trust or Local Governing Body will be present for the opening of tenders.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Tauheedul Education Trust
Shadsworth Road
Blackburn
BB1 2HT
United Kingdom
Telephone: +44 33031389859
E-mail: info@tetrust.orgInternet address:www.tetrust.org

VI.4.2)Body responsible for mediation procedures

Tauheedul Education Trust
Shadsworth Road
Blackburn
BB1 2HT
United Kingdom
Telephone: +44 3003139859
E-mail: info@tetrust.orgInternet address:www.tetrust.org

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Tauheedul Education Trust
Shadsworth Road
Blackburn
BB1 2HT
United Kingdom
Telephone: +44 3303139859
E-mail: info@tetrust.orgInternet address:www.tetrust.org

VI.5)Date of dispatch of this notice:

12/06/2017

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