Tender to Supply Corporate Uniform and Casual Uniform

Tender to Supply Corporate Uniform and Casual Uniform

Ards and North Down Borough Council is seeking to appoint 1 or more suppliers onto a Framework Arrangement to supply and deliver Corporate Uniform, Casual Uniform and Protective Workwear.

United Kingdom-Bangor: Clothing, footwear, luggage articles and accessories

2015/S 139-256169

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Ards and North Down Borough Council
Town Hall, The Castle
For the attention of: Brennan Stephen
BT20 4BT Bangor
UNITED KINGDOM
Telephone: +44 2891270371
E-mail: stephen.brennan@ardsandnorthdown.gov.uk

Internet address(es):

General address of the contracting authority: www.ardsandnorthdown.gov.uk

Address of the buyer profile: www.ardsandnorthdown.gov.uk

Electronic access to information: https://e-sourcingni.bravosolution.co.uk

Electronic submission of tenders and requests to participate: https://e-sourcingni.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Ards and North Down Borough Council
Town Hall, The Castle
Contact point(s): Procurement Office
For the attention of: Stephen Brennan
BT20 4BT Bangor
UNITED KINGDOM
Telephone: +44 2891270371
E-mail: stephen.brennan@ardsandnorthdown.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

ANDBC Tender for the Provision of Corporate Uniform, Casual Uniform and Protective Workwear.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKN03

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

Ards and North Down Borough Council is seeking to appoint 1 or more suppliers onto a Framework Arrangement to supply and deliver Corporate Uniform, Casual Uniform and Protective Workwear. The Supplier must be able to deliver the services required across all Council departments within the Councils boundaries. The Councils intention is that the use of the Framework will be mandatory for all council premises. Council Officers will purchase items of the Framework as and when required.

II.1.6)Common procurement vocabulary (CPV)

18000000, 18330000, 18230000, 18333000, 18830000, 18220000, 18113000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Ards and North Down Borough Council requires corporate uniform items ( jackets, skirts, trousers, shirts, blouses etc.), casual uniform items (trousers, polo shirts, t-shirts, sweatshirts, fleeces etc.) and protective workwear items (hi-visibility coats & trousers, other trousers and jackets and footwear etc.). These items are required to be logoed with the Council’s new branding (where applicable). Details of the logo will be advised to the successful Tenderer(s).
There are 3 Lots within this Tender as detailed below.
Lot 1 — Protective Workwear
Lot 2 — Casual Uniform
Lot 3 — Corporate Uniform
Tenderers may apply for 1, any or all Lots
The Contract will initially be awarded for a period of 2 years with an option to extend for a further 2 x 12 month periods, to be reviewed annually and subject to written agreement by both parties.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1Lot title: Protective Workwear

1)Short description

2)Common procurement vocabulary (CPV)

18110000

3)Quantity or scope

Please see the specification for LOT 1.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘I agree’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

Lot No: 2Lot title: Casual Uniform

1)Short description

2)Common procurement vocabulary (CPV)

18300000

3)Quantity or scope

Please see the specification for LOT 2.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘I agree’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

Lot No: 3Lot title: Corporate Uniform

1)Short description

2)Common procurement vocabulary (CPV)

18300000

3)Quantity or scope

Please see the specification for LOT 3.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘I agree’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Economic and Financial Standing (Pass/Fail)
In order to determine your organisation’s current financial standing, please provide a letter/reference from your bank which must detail that your account is conducted in a satisfactory manner and that your organisation would not undertake a contract which you couldn’t see your way to fulfilling. This reference must be dated within the last 6 months. The information you provide in this section will be used to assess your firm’s financial position.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Insurances (Pass/Fail)
Tenderers are required to possess minimum 5 000 000 GBP pounds sterling Employers Liability Insurance, a minimum of 1 000 000 GBP pounds sterling Public and Products Liability Insurance and a valid Fleet/Motor Vehicle Insurance cover. Tenderers must acknowledge, within the Qualification Envelope, that they possess the required level of Public and Employers Liability Insurance Cover along with Fleet Insurance cover. If you do not possess this level of Insurance Cover at this current time, then you must acknowledge that you will have it in place before the award of the contract.
Minimum Standards of Experience (Pass/Fail)
Tenderers must provide details of 3 (three) similar contracts within the last 3 (three) years to clearly demonstrate relevant experience of supplying, to other similarly sized organisations, a range of clothing and footwear similar to those in the lot(s) they are tendering for.
Compliance with Specification/Sample Approval (Pass/Fail)
Tenderers must clearly demonstrate how their products meet all aspects of the specification for each core item listed.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.8.2015 – 12:00

IV.3.4)Time limit for receipt of tenders or requests to participate

19.8.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘I agree’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into
The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

16.7.2015

Enjoyed this post? Share it!