Tender to Supply Digital Slide Scanner

Tender to Supply Digital Slide Scanner

The University of Southampton requires a digital slide scanning system for use by its Faculty of Medicine to automatically scan microscope slides and store the data to a server.

United Kingdom-Southampton: Laboratory, optical and precision equipments (excl. glasses)

2015/S 094-169037

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Southampton
University Road
Contact point(s): Procurement
For the attention of: Suzanne Carlisle
SO17 1BJ Southampton
UNITED KINGDOM
Telephone: +44 2380595688
E-mail: s.carlisle@soton.ac.uk
Fax: +44 2380598029

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/universityofsouthampton

Address of the buyer profile: https://in-tendhost.co.uk/universityofsouthampton

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Digital Slide Scanner.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKJ32

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University of Southampton requires a digital slide scanning system for use by its Faculty of Medicine to automatically scan microscope slides and store the data to a server. The system is for a multiuser facility serving a wide range of disciplines so it must be flexible, upgradeable easy to maintain and intuitive to learn.
Under no circumstances whatsoever will the University of Southampton be liable for or pay any expenses or costs which may be incurred (whether directly or indirectly) by the tenderer in the preparation or submission of their tender proposal.
The University of Southampton is not bound to accept the lowest offer or any tender in full or in part.
The value range detailed in 11.2.1 allow for the potential of an extension to the contract past the initial contract period.
Due to the nature of the requirements of this project, it is deemed not suitable for division into lots.
Expressions of Interest must be by way of completion and return of the Invitation to Tender via the University’s e-tendering system In-Tend by the date/time specified in IV.3.4.
The deadline for the receipt of requests for clarification via the University’s In-Tend portal is specified in Section 2, Clause 3 of the Invitation to Tender document.
In evaluating the tender, the University will seek the most economically advantageous offers in terms of the criteria listed below:
Value for Money 25 %
Technical Suitability and Flexibility 55 %
After Sales Support and Training 20 %.

II.1.6)Common procurement vocabulary (CPV)

38000000, 38400000, 51430000, 51410000, 33190000, 38510000, 38430000, 50421000, 33100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 100 000 and 150 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As defined in the Tender Documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As defined in the Tender Documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form will be required. In the case of organisations applying as a consortia or joint venture, full details for each member is required. It will be necessary for each member to sign an undertaking that they shall be jointly and severally liable, or to require a single provider to take primary liability for the performance of the contract.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Directive 2014/24/EU and the Public Contracts Regulations 2015., as per the Invitation to Tender document.
To support the financial assessment the University will obtain a financial appraisal report from CreditSafe. This report provides the University with an overall Risk Score which will be used to assess the applicants financial standing. A suitable Performance Bond or Parent Company Guarantee may at the University”s discretion be accepted and allowed to override a poor credit score, as per the Invitation to Tender document.
Minimum level(s) of standards possibly required: Organisations are advised that the following minimum insurance levels are required:
Employers Liability 10 000 000 GBP;
Public Liability 10 000 000 GBP;
Professional Indemnity 5 000 000 GBP.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

15/MED/25

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.6.2015 – 11:59
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

16.6.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This tender will be conducted electronically and tender documents can be downloaded from the web portal (In-Tend) provided earlier in this notice.https://in-tendhost.co.uk/universityofsouthampton.

Expressions of Interest must be by way of completion and return of the Invitation to Tender via the University’s e-tendering system In-Tend by the date/time specified in IV.3.4.
The deadline for the receipt of requests for clarification via the University¬Źs In-Tend portal is specified in Section 2, Clause 3 of the Invitation to Tender document.
If you are not already registered as a supplier with the In-tend Portal, you will need to register before accessing the tender documents.
Once you have logged in as a supplier, click on current tenders and locate the tender documents by clicking on 15/MED/25. Further instructions for the submission of tender are below. (Please note, to preserve the integrity of the tendering procedure, all queries must made be via In-Tend).
To submit your return, please follow the instructions below:
1. Log In
2. My Tenders
3. View Tender Details
4. View Documents
5. Browse and Upload each part of your return (or Zip File)
6. Once ALL your response documents are uploaded and displayed in the – My Documents for Return – use – Submit My Return -. You are only permitted to submit once.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

13.5.2015

 

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