Tender to Supply Electronic Marking System

Tender to Supply Electronic Marking System

The University is seeking expressions of interest from companies who can supply an Electronic Marking solution for all staff to use for marking of coursework and examination scripts.

United Kingdom-Leeds: Electronic information services

2015/S 179-325416

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Leeds
Woodhouse Lane
LS2 9JT Leeds
UNITED KINGDOM
E-mail: c.challinor@adm.leeds.ac.uk

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/universityofleeds/aspx/Home

Address of the buyer profile: https://in-tendhost.co.uk/universityofleeds/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

WE/2233 Electronic Marking System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 24: Education and vocational education services

NUTS code UKE42

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University is seeking expressions of interest from companies who can supply an Electronic Marking solution for all staff to use for marking of coursework and examination scripts; with flexibility for a variety of marking approaches, across tools and disciplines; and a digital feedback and mark storage capability integrated with our core systems.

II.1.6)Common procurement vocabulary (CPV)

64216200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Electronic marking system to be fully functional by September 2016.
Estimated budget of 1 000 000 GBP.
Estimated value excluding VAT: 1 000 000 GBP

II.2.2)Information about options

Options: yes

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 4.1.2016. Completion 1.9.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

In the event of a group of Contractors submitting an acceptable offer, it will be necessary for each member of the group to sign an undertaking that each company or firm in the group will be jointly and severally responsible for the due performance of the contract.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per PQQ.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Group or joint bidders must be jointly and severally liable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Regulation 23 of The Public Contracts Regulations 2006 applies to the current tendering competition. Regulation 23 sets out the grounds on which a supplies/services provider may be deemed ineligible to a tender for or be awarded a public contract. Rejection is permissible, and in some instances, obligatory.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per PQQ.
Minimum level(s) of standards possibly required: As per PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per PQQ.
Minimum level(s) of standards possibly required:
As per PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: Evidence of:
— Delivery of a minimum of 2 similar projects over 1 000 000 GBP completed in the last 5 years.
— Mature product with a proven track record.
— Meets technical and functional minimum requirements.
— Meets W3C standards.
— Accredited Certification to ISO/IEC 27001.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

WE/2233 Electronic Marking Service

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.10.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

12.10.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The University of Leeds intends to use an eTendering system in this procurement exercise, therefore this is the preferred method for suppliers to obtain further information and express their interest. Prospective suppliers should follow steps 1-11 below to express their interest and obtain the documents. (NB. Suppliers who have previously registered on the In-Tend system as a University of Leeds supplier should go to step 8).

1. Suppliers should register on the In-Tend system at https://in-tendhost.co.uk/universityofleeds/

2. Click the New User Registration link.
3. Enter the user and business details requested and click Next.
4. Add your contact details by clicking Add. Complete the details and click Next.
5. Click Next again to confirm the contact details and move to the next screen.
6. Check all registration details are correct and click Register my Details.
7. You will receive an email with your user and password details.
8. Return to the website and click Login. Enter your details and click Login.
9. Click the Current Tenders link and then Show all Tenders.
10. To express an interest, click on the relevant tender and then on Express Interest.
11. You will receive an email shortly afterwards to confirm that your expression of interest has been received and that the documents are now available to view on the system.
12. Click on the link provided to re-enter the In-Tend site, click on My Tenders, then View Tender Details, then View Documents.

For any support in submitting your expression of interest please contact the helpdesk via email at support@in-tend.com or by phone on +44 1332 869400.

Freedom of information.
The University is a Public Authority within the meaning of the Freedom of Information Act 2000.
Information received may be made available on demand in accordance with Freedom of Information Act 2000.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

University of Leeds
Woodhouse Lane
LS2 9JT Leeds
UNITED KINGDOM
E-mail: centralpurchasing@adm.leeds.ac.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The University will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

University of Leeds
Woodhouse Lane
LS2 9JT Leeds
UNITED KINGDOM
E-mail: centralpurchasing@adm.leeds.ac.uk

VI.5)Date of dispatch of this notice:

11.9.2015

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