Tender to Supply Energy Performance Certificates

Tender to Supply Energy Performance Certificates

The provision of Energy Performance Certificates (EPC’s) and associated services.

United Kingdom-Worcester: Energy-efficiency consultancy services

2015/S 184-334325

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sanctuary Housing Group
Sanctuary House, Chamber Court, Castle Street
Contact point(s): www.sanctuary-tenders.co.uk
For the attention of: Ms Zoe Sibley
WR1 3ZQ Worcester
UNITED KINGDOM
Telephone: +44 1905334402
E-mail: group.procurement@sanctuary-housing.co.uk

Internet address(es):

General address of the contracting authority: http://www.sanctuary-group.co.uk

Address of the buyer profile: www.sanctuary-group.co.uk

Electronic access to information: www.sanctuary-tenders.co.uk

Electronic submission of tenders and requests to participate: www.sanctuary-tenders.co.uk

Further information can be obtained from: Sanctuary Housing Group
Sanctuary House, Chamber Court, Castle Street
Contact point(s): www.sanctuary-tenders.co.uk
For the attention of: Ms Zoe Sibley
WR1 3ZQ Worcester
UNITED KINGDOM
Telephone: +44 1905334402
E-mail: group.procurement@sanctuary-housing.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Sanctuary Housing Group
Sanctuary House, Chamber Court, Castle Street
Contact point(s): www.sanctuary-tenders.co.uk
For the attention of: Ms Zoe Sibley
WR1 3ZQ Worcester
UNITED KINGDOM
Telephone: +44 1905334402
E-mail: group.procurement@sanctuary-housing.co.uk

Tenders or requests to participate must be sent to: Sanctuary Housing Group
Sanctuary House, Chamber Court, Castle Street
Contact point(s): www.sanctuary-tenders.co.uk
For the attention of: Ms Zoe Sibley
WR1 3ZQ Worcester
UNITED KINGDOM
Telephone: +44 1905334402
E-mail: group.procurement@sanctuary-housing.co.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Energy Performance Certificates (EPCs).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The provision of Energy Performance Certificates (EPC’s) and associated services.

II.1.6)Common procurement vocabulary (CPV)

71314300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The provision of energy performance certificates and associated services.
Lot 1 — England and Wales.
Lot 2 — Scotland.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1: England and Wales

1)Short description

The provision of energy performance certificates and associated services.

2)Common procurement vocabulary (CPV)

71314300

3)Quantity or scope

The provision of energy performance certificates and associated services.
Lot 1 — England and Wales.
Estimated value excluding VAT:
Range: between 90 000 and 2 128 500 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Lot No: 2 Lot title: Lot 2: Scotland

1)Short description

The provision of energy performance certificates and associated services.

2)Common procurement vocabulary (CPV)

71314300

3)Quantity or scope

The provision of energy performance certificates and associated services.
Lot 2- Scotland.
Estimated value excluding VAT:
Range: between 4 500 and 110 700 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

N/A.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documents.
Minimum level(s) of standards possibly required: As detailed in the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the tender documents.
Minimum level(s) of standards possibly required:
As detailed in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Lot 1 — Assessors must be accredited and members of a DCLG approved accreditation scheme relevant to the work they do.
Lot 2 — Assessors must be members of an ‘Approved Organisation’ — organisations approved by the Scottish Government.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: The ITT may be followed by an e-auction (Note: Sanctuary reserves the right not to run an e-auction).
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

0079
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

19.10.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

2.11.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 19.10.2015 – 13:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 60.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contract period will be 3 years with the option to extend for up to a further 2 years subject to performance and commercial terms.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.9.2015

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