Tender to Supply Replacement Telephony Solution

Tender to Supply Replacement Telephony Solution

Provision of a replacement voice and associated applications and services on bidder provided hardware to support approximately 2 000 users.

United Kingdom-Edinburgh: IT services: consulting, software development, Internet and support

2017/S 191-391407

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Heriot Watt University
Procurement Services, Riccarton
Edinburgh
EH14 4AP
United Kingdom
Contact person: Richard Kinghorn
Telephone: +44 1314513704
E-mail: R.G.Kinghorn@hw.ac.uk
Fax: +44 1314513119
NUTS code: UKM75
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Replacement Telephony Solution.

Reference number: HWU/1747/002

II.1.2)Main CPV code

72000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The University now wishes to appoint a supplier to assist with the implementation of its voice and UC including:

— Provision of a replacement voice and associated applications and services on bidder provided hardware to support approximately 2 000 users,

— Provision of handsets and other endpoints e.g. headsets,

— Professional services to implement the solution,

— Support services for the solution.

II.1.5)Estimated total value

Value excluding VAT: 750 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKM75

II.2.4)Description of the procurement:

The University now wishes to appoint a supplier to assist with the implementation of its voice and UC including:

— Provision of a replacement voice and associated applications and services on bidder provided hardware to support approximately 2 000 users,

— Provision of handsets and other endpoints e.g. headsets,

— Professional services to implement the solution,

— Support services for the solution.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 60
Cost criterion – Name: Commercial / Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 11/12/2017
End: 11/12/2022
This contract is subject to renewal: yes
Description of renewals:

The University reserves the right to extend the Agreement for a further two years subject to satisfactory performance and continuation of the University’s requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Bidders will be required to have a minimum ‘general’ yearly turnover of 1 500 000 GBP for the last 3 years

Please refer to Part IV Selection Criteria: Question 4B.1.1 of the ESPD

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any contract, the types and levels of insurance listed below. Bidders also must confirm they can provide the following supporting evidence at point of award.

Employer’s (Compulsory) Liability Insurance = 5 000 000 GBP

Professional Indemnity Insurance = 5 000 000 GBP

Product Liability Insurance = 5 000 000 GBP

Public Liability Insurance = 5 000 000 GBP

Please refer to Part IV Selection Criteria: Question 4B.5.1 of the ESPD

Bidders are not required to produce supporting documentary evidence at the time of submitting the ESPD (Scotland)/bid submission.

III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/11/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 03/11/2017
Local time: 12:00
Place:

University’s Edinburgh Campus.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

(i) Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

(ii) ESPD will be scored on pass/fail basis.

(iii) The ratio for this procurement exercise is Technical 60 % and Commercial 40 %.

Detail on this award criteria can be found in Section 3 of the ITT.

(iv) Question Scoring Methodology

100 — Value Add: The Tenderer has provided a strong methodology addressing all the key points requested and has also provided detail of relevant value add that they can provide.

75 — Good: The Tenderer response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provide details on how the requirements will be fulfilled.

50 — Acceptable: The Tenderer has provided an acceptable methodology addressing most of the key points listed above in detail OR the Tenderer has provided all the key points listed above but lacks detail in answering the question fully. The response provides confidence that the requirements can be met.

25 — Minor Concerns: The Tenderer has provided a methodology addressing some of the key points listed above in detail OR the Tenderer has provided most of the key points listed above but lacks detail. The response provided does not provide confidence fully that the requirements can be met.

0 — Major Concerns: The Tenderer has failed to address the question, submitted a nil response or any element of the response gives cause for major concern.

(v) Tenderers will be asked to complete the following forms in the Technical Questionnaire in PCS-Tender: Form of Tender, Bona Fide of Tender, Freedom of Information, Supply Chain Code of Conduct, Parent Company Guarantee (if applicable)

Please note that these forms are for information only and will not be scored.

(vi) The successful Contractor must confirm they comply with Modern Slavery Act 2015.

(vii) Where the capability and capacity of a subcontractor, members of a consortia or any other body will be relied on to meet the selection criteria, separate ESPD are required from each of those other parties relied on. Where subcontractors are to be used but their capability and capacity are not relied on, University may choose to request separate ESPD

(viii) Bidders are not required to produce supporting documentary evidence at the time of submitting the ESPD. However, where it is necessary to ensure the integrity and proper conduct of the procurement process, the University can request the evidence any time during the procurement process, all or part of the supporting documents from bidders. It is a discretionary ground for exclusion for a bidder not to be able to provide the ESPD supporting documents, or to withhold or misrepresent such information. More details on this can be found in the exclusion stage.

(ix) The successful Contractor will be required to provide three years audited accounts, or equivalent prior to awarded to the Contract, or confirm in their tender submission the publicly accessible, free, online location of accounts if available in such a format. There must be no qualification or contra-indication from any evidence provided in support of the Contractor’s economic and financial standing.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 9284. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:513820).

VI.4)Procedures for review

VI.4.1)Review body

Heriot Watt University
Procurement Services, Riccarton
Edinburgh
EH14 4AS
United Kingdom
Telephone: +44 1314513704
Fax: +44 1314513119Internet address:http://intranet.hw.ac.uk/ps/gls/procurement/Pages/default.aspx
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

02/10/2017

 

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