Tender to Supply Student Accommodation System Software

Tender to Supply Student Accommodation System Software

The University is looking to replace the current in-house student accommodation system with a new system which may be web-hosted and ideally capable of delivering key management information through multiple interfaces.

United Kingdom-Sheffield: Facilities management software package

2015/S 096-173688

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Sheffield
Procurement Office, Arts Tower, Western Bank
For the attention of: Mark Hardy
S10 2TN Sheffield
UNITED KINGDOM
Telephone: +44 1142224979
E-mail: m.hardy@sheffield.ac.uk

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/sheffield/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

214/MH Student Accommodation System Software.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: University of Sheffield.

NUTS code UKE32

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University of Sheffield is out to tender on behalf of the Department of Accommodation and Campus Services for a Student Accommodation System Software package.
Accommodation and Commercial Services are responsible for providing a huge range of essential services and facilities to staff, students and visitors across the University, including accommodation, welfare support, catering and hospitality, conferences and events.
We provide accommodation and related services and support for nearly 6 000 students in our residences. We also run a number of high quality bars and food outlets, deliver catering and arrange meeting space for events held throughout the University and also provide venues and catering for conferences and special events such as weddings and graduation ceremonies.
The University is looking to replace the current in-house student accommodation system with a new system which may be web-hosted and ideally capable of delivering key management information through multiple interfaces. The current system needs to be replaced with something that suits the needs of the University and the changing demands of students, and that will be more flexible and integrated with other University systems.
The closing date for return of tenders is Monday 15.6.2015 at 12:00 noon (UK time).
The technical specification can be found in the tender documentation which will be sent to you once you have expressed your interest.
There is no administration charge applicable to this tender.

II.1.6)Common procurement vocabulary (CPV)

48421000, 98341100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Supply, installation and commissioning of 1 system.
Estimated value excluding VAT:
Range: between 200 000 and 225 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.7.2015. Completion 31.7.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As per tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

214/MH

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 14.6.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

15.6.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 15.6.2015 – 14:00

Place:

University of Sheffield Procurement Office.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised persons from the University of Sheffield Procurement Office.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

15.5.2015

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