Tender to Supply Student Attendance Monitoring System

Tender to Supply Student Attendance Monitoring System

The University of Derby wishes to procure a new Attendance Monitoring solution to enable to university to monitor the location of staff and students whilst on campus at any moment in time (24/7, 365 days per year).

United Kingdom-Derby: System for recording attendance

2015/S 183-331802

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Derby
Kedleston Road
Contact point(s): Procurement Department
For the attention of: Andy Brown
DE22 1GB Derby
UNITED KINGDOM
Telephone: +44 1332592401
E-mail: a.brown4@derby.ac.uk
Fax: +44 1332597733

Internet address(es):

General address of the contracting authority: www.derby.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/derby/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Student Attendance Monitoring System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKF

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University of Derby wishes to procure a new Attendance Monitoring solution to enable to university to monitor the location of staff and students whilst on campus at any moment in time (24/7, 365 days per year). The solution will provide the opportunity to better monitor student engagement, allow for enhanced support and intervention to increase retention and assist towards better space usage analysis and space planning for future. The chosen solution providers will provide professional services to assist in strategic design, implementation, training, knowledge transfer, process design, documentation and development resources in order to progress and enhance our Attendance Monitoring implementation and roll out.
We are looking for a company who can not only provide cost effective solutions but also provide innovative ways in which we can improve our attendance monitoring and space usage analytics.
Tenderers are asked to submit their best offer in line with the requirements detailed in this Tender.

II.1.6)Common procurement vocabulary (CPV)

31711310, 48000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 50 000 and 1 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please see tender specification https://in-tendhost.co.uk/derby/aspx/Home

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see tender specification https://in-tendhost.co.uk/derby/aspx/Home

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please see tender specification https://in-tendhost.co.uk/derby/aspx/Home

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see tender specification https://in-tendhost.co.uk/derby/aspx/Home

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see tender specification https://in-tendhost.co.uk/derby/aspx/Home

Minimum level(s) of standards possibly required: Please see tender specification https://in-tendhost.co.uk/derby/aspx/Home

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Please see tender specification https://in-tendhost.co.uk/derby/aspx/Home

Minimum level(s) of standards possibly required:

Please see tender specification https://in-tendhost.co.uk/derby/aspx/Home

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Att/Mon/2015

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 22.10.2015 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

23.10.2015 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 29.1.2016

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

17.9.2015

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