Tender for Transport of Artwork

The SCVA requires a framework for transport services for fine art and temporary exhibitions to and from the museum.

United Kingdom-Norwich: Museum-exhibition services

2016/S 075-131961

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of East Anglia
Norwich Research Park
For the attention of: Claire Woodcroft
NR4 7TJ Norwich
UNITED KINGDOM
Telephone: +44 1603592728
E-mail: c.woodcroft@uea.ac.uk
Fax: +44 1603593526

Internet address(es):

General address of the contracting authority: http://www.uea.ac.uk

Electronic access to information: https://in-tendhost.co.uk/universityofeastanglia/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofeastanglia/aspx/Home

Further information can be obtained from: University of East Anglia
Norwich Research Park
For the attention of: Claire Woodcroft
NR4 7TJ Norwich
UNITED KINGDOM
Internet address: http://in-tendhost.co.uk/universityofeastanglia/aspx/Home

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: University of East Anglia
Norwich Research Park
For the attention of: Claire Woodcroft
NR4 7TJ Norwich
UNITED KINGDOM
Internet address: http://in-tendhost.co.uk/universityofeastanglia/aspx/Home

Tenders or requests to participate must be sent to: University of East Anglia
Norwich Research Park
For the attention of: Claire Woodcroft
NR4 7TJ Norwich
UNITED KINGDOM
Internet address: http://in-tendhost.co.uk/universityofeastanglia/aspx/Home

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education
Other: research

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Transport of Artwork.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
Main site or location of works, place of delivery or of performance: Norwich and worldwide collections and returns of art.

NUTS code UKH13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 000 000 and 1 400 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Sainsbury Centre for Visual Arts (SCVA) is a public art museum at the University if East Anglia. The centre showcases a collection of art donated by Sir Robert and Lady Lisa Sainsbury, alongside a programme of temporary exhibitions with the concepts of the permanent collection at its core.
The SCVA requires a framework for transport services for fine art and temporary exhibitions to and from the museum.

II.1.6)Common procurement vocabulary (CPV)

92521100, 60000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The framework will be awarded for 4 years with up to 5 suppliers per lot. The framework shall be divided into 2 Lots:
Lot 1 — UK Transport;
Lot 2 — International Transport.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: UK Transport (excluding Northern Ireland)

1)Short description

The following general activities are to be undertaken / included as part of this contract:
— Collection and transportation of fine art ‘Loan Objects’ from UK lender premises to the SCVA;
— Transportation and return of fine art ‘Loan Objects’ from the SCVA to UK lenders at the end of the exhibition or loan period;
— To make all courier arrangements. The SCVA shall arrange and pay for accommodation in Norwich and other local costs such as taxi to and from the train station.
— Production / provision of crating and other packing material where requested;
— Providing technicians for packing of items where requested;
— Appointing and liaison with other transport firms as and when required.

2)Common procurement vocabulary (CPV)

92521100, 60000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: International

1)Short description

The following general activities are to be undertaken / included as part of this contract:
— Collection and transportation of fine art ‘Loan Objects’ from International lender premises to the SCVA, this may include some transport of works from UK lenders premises.
— Transportation and return of fine art ‘Loan Objects’ from the SCVA to international lenders at the end of the exhibition or loan period; this may include some transport of works to UK lenders premises;
— To make all courier arrangements including, but not limited to flights, per diems, train tickets and non-local accommodation. The SCVA shall arrange and pay for accommodation in Norwich and other local costs such as taxi to and from the train station;
— Production / provision of crating and other packing material where requested;
— Providing technicians for packing of items where requested;
— Appointing and liaison with other transport firms as and when required.

2)Common procurement vocabulary (CPV)

92521100, 60000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

None.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

References to these matters where applicable will be made in the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

References to these matters where applicable will be made in the Invitation to Tender.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: References to these matters where applicable will be made in the Invitation to Tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Refer to pre qualification questionnaire.
Minimum level(s) of standards possibly required: Refer to pre qualification questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Refer to pre qualification questionnaire.
Minimum level(s) of standards possibly required:
Refer to pre qualification questionnaire.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PURCON594

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18.5.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

18.5.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2020.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

All interested parties are to note that this procurement will be via In-Tend our e-Tendering portal. You will need to register with In-Tend free of charge if you wish to express an interest and access the tender documentation. To register go to https://in-tendhost.co.uk/universityofeastanglia/aspx/Home

Follow the instructions to register on the system and download the PQQ and tender documents.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

13.4.2016

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