Tender for Wales Tourism Occupancy Survey

Tender for Wales Tourism Occupancy Survey

The Welsh Government wish to award a contract for the continued undertaking of accommodation occupancy surveys for the four calendar years 2018 to 2021 inclusive.

United Kingdom-Cardiff: Market research services

2017/S 239-496265

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Welsh Government
Corporate Procurement Services, Cathays Park
Cardiff
CF10 3NQ
United Kingdom
Telephone: +44 3000603300
E-mail: CPSProcurementAdvice@wales.gsi.gov.uk
NUTS code: UKLInternet address(es):Main address: http://wales.gov.uk/?skip=1&lang=en

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.etenderwales.bravosolution.co.uk

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Wales tourism occupancy survey.

Reference number: C166/2017/18

II.1.2)Main CPV code

79310000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Welsh Government wish to award a contract for the continued undertaking of accommodation occupancy surveys for the four calendar years 2018 to 2021 inclusive.

The main aim of the accommodation surveys are: to monitor monthly occupancy levels among a representative sample of accommodation establishments in Wales; to analyse and report the findings to Visit Wales, the UK Survey Co-ordinator and participating operators on a monthly and annual basis; to gauge business confidence and provide an indication of forward booking levels; to analyse and interpret the Wales findings in the context of developments in the UK and international tourism and business environment; to provide specific ad hoc analysis as required by Visit Wales.

The contract is divided into two Lots and agencies can elect to bid for either 1 or both Lots.

II.1.5)Estimated total value

Value excluding VAT: 350 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Occupancy surveys, analysis and reporting for the serviced accommodation sector.

Lot No: 1

II.2.2)Additional CPV code(s)

79342311
79311000
79311300
79311210
79311200

II.2.3)Place of performance

NUTS code: UKL

II.2.4)Description of the procurement:

LOT 1 requires an occupancy survey of the serviced accommodation in Wales and covers the following categories of accommodation: Hotels, guesthouses, bed and breakfast establishments.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend on an annual basis for up to a further 24 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Occupancy surveys, analysis and reporting for the Self-catering accommodation sectors.

Lot No: 2

II.2.2)Additional CPV code(s)

79342311
79311000
79311300
79311210
79311200

II.2.3)Place of performance

NUTS code: UKL

II.2.4)Description of the procurement:

Lot 2 requires an occupancy survey, analysis and reporting for the Self-catering accommodation sectors in Wales and covers the following categories of accommodation:

Self-catering cottages and apartments; Holiday parks (static caravans); Touring caravan pitches/camping; Hostels and bunkhouses.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend on an annual basis for up to a further 24 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As stated in the ITT.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2014/S 051-085494

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 25/01/2018
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 26/01/2018
Local time: 09:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

2021.

VI.2)Information about electronic workflows

VI.3)Additional information:

E-tender information:

https://etenderwales.bravosolution.co.uk

— The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation,

— Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration,

— The User who performs the Registration becomes the Super User for the Organisation,

— On registering on the Platform the Super User will select a Username and will receive a password,

— The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page,

— In order to log-in to the Platform please enter your Username and Password,

— Note: If you forget your Password then visit the homepage and click “Forgot your password?”,

— Registration should only be performed once for each Organisation,

— If you think that someone in your Organisation may have already registered on this Platform then you must not register again,

— Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform,

— Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation),

— Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform,

— Tenders must be uploaded to the BravoSolution portal by 2:00 pm.

How to find the ITT:

— Once logged in you must click on ‘ITT’s Open to all Suppliers’,

— The e-tender references for this contract is: Project_37429 and ITT_64831,

— Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT’s’ on the home page,

— You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area,

— Should you have any questions on the ITT, please use the ‘Messages’ area to contact the buyer directly – Please do not contact the named person at the top of this notice.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=72480.

(WA Ref:72480).

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=72480.

Under the terms of this contract, the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Included in ITT.

(WA Ref:72480).

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

Welsh Government
Corporate Procurement Services, Cathays Park
Cardiff
CF10 3NQ
United Kingdom
Telephone: +44 3000603300Internet address:http://wales.gov.uk/?skip=1&lang=en
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

08/12/2017

 

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