Term Contract for Day-to-Day Maintenance to Council Properties

Term Contract for Day-to-Day Maintenance to Council Properties

Term Contract for Day-to-Day Maintenance to Council Properties (excluding Housing) for a 3 year period with an option to extend for a further 2 1-year periods.

United Kingdom-Bootle: Repair and maintenance services of building installations

2015/S 184-333316

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sefton Council
c/o 7th Floor Merton House, Stanley Road
For the attention of: Mr Chris Magee
L20 3UU Bootle
UNITED KINGDOM
Telephone: +44 1519344069
E-mail: chris.magee@sefton.gov.uk
Fax: +44 1519344215

Internet address(es):

General address of the contracting authority: http://www.sefton.gov.uk/

Electronic access to information: www.the-chest.org.uk

Electronic submission of tenders and requests to participate: www.the-chest.org.uk

Further information can be obtained from: Sefton Council
c/o 7th Floor, Merton House, Stanley Road
For the attention of: Mr Chris Magee
L20 3UU Bootle
UNITED KINGDOM
Telephone: +44 1519344069
E-mail: chris.magee@sefton.gov.uk
Fax: +44 1519344215

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Sefton Council
c/o 7th Floor, Merton House, Stanley Road
For the attention of: Mr Chris Magee
L20 3UU Bootle
UNITED KINGDOM
Telephone: +44 1519344069
E-mail: chris.magee@sefton.gov.uk
Fax: +44 1519344215

Tenders or requests to participate must be sent to: Sefton Council
c/o 7th Floor, Merton House, Stanley Road
For the attention of: Mr Chris Magee
L20 3UU Bootle
UNITED KINGDOM
Telephone: +44 1519344069
E-mail: chris.magee@sefton.gov.uk
Fax: +44 1519344215

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Term Contract for Day-to-Day Maintenance to Council Properties (excluding Housing) for a 3 year period with an option to extend for a further 2 1-year periods.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution

NUTS code UKD53

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

1. Background:
1.1. The Council intend to procure Contractors to carry out the Day-to-Day maintenance on Council Properties (excluding housing) for:
1. Lot 1a — General Building and Roofing (North),
2. Lot 1b — General Building And Roofing (South),
3. Lot 2a — Glazing (North),
4. Lot 2b — Glazing (South),
5. Lot 3a — Electrical Installation (North),
6. Lot 3b — Electrical Installation (South),
7. Lot 4a — Mechanical Installation (North),
8. Lot 4b — Mechanical Installation (South).
The Council properties will be split into 2 areas based on geographic location:
a) North: Southport and Formby,
b) South: Bootle, Litherland, Crosby and Maghull.
1.2. Potential Providers submitting responses must be able to deliver all of the works required for the project, either themselves or through their supply chain.

II.1.6)Common procurement vocabulary (CPV)

50700000, 50711000, 50712000, 45261920, 45441000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

1. Background:
1.1. The Council intend to procure Contractors to carry out the Day-to-Day maintenance on Council Properties (excluding housing) for:
1. Lot 1a — General Building and Roofing (North),
2. Lot 1b — General Building And Roofing (South),
3. Lot 2a — Glazing (North),
4. Lot 2b — Glazing (South),
5. Lot 3a — Electrical Installation (North),
6. Lot 3b — Electrical Installation (South),
7. Lot 4a — Mechanical Installation (North),
8. Lot 4b — Mechanical Installation (South).
The Council properties will be split into 2 areas based on geographic location:
a) North: Southport and Formby,
b) South: Bootle, Litherland, Crosby and Maghull.
1.2. Potential Providers submitting responses must be able to deliver all of the works required for the project, either themselves or through their supply chain.
Estimated value excluding VAT:
Range: between 4 200 000 and 4 575 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Following the 3 year core period of the contract, 2 1-year optional periods will be available.
Provisional timetable for recourse to these options:
in months: 30 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 30 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1a — General Building and Roofing (North)

1)Short description

The works will be carried out across the Councils entire property portfolio and schools and other properties which enter into a Service Level Agreement with the Council for property maintenance. These will include, but not necessarily be limited to schools, colleges, academies, children centres and nurseries, Local Authority sports centres, libraries and cultural buildings, properties in parks and gardens, adult and child social care establishment, civic buildings and council office accommodation.
General Building and Roofing: Day-to-day reactive maintenance works including, but not necessarily restricted to joinery, brickwork, wall floor and ceiling finishes, plumbing, roofing and the like.

2)Common procurement vocabulary (CPV)

50700000, 45261920

3)Quantity or scope

The contract will be for the core period 1.2.2016 to 31.1.2019 plus there will be 2 1-year options. The contract value range given here is inclusive of the optional periods. Clearly award of the optional periods will be subject to factors such as contractors performance throughout the core contract period.
Estimated value excluding VAT:
Range: between 1 000 000 and 1 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 1 Lot title: Lot 1b — General Building and Roofing (South)

1)Short description

The works will be carried out across the Councils entire property portfolio and schools and other properties which enter into a Service Level Agreement with the Council for property maintenance. These will include, but not necessarily be limited to schools, colleges, academies, children centres and nurseries, Local Authority sports centres, libraries and cultural buildings, properties in parks and gardens, adult and child social care establishment, civic buildings and council office accommodation.
General Building and Roofing: Day-to-day reactive maintenance works including, but not necessarily restricted to joinery, brickwork, wall floor and ceiling finishes, plumbing, roofing and the like.

2)Common procurement vocabulary (CPV)

50700000, 45261920

3)Quantity or scope

The contract will be for the core period 1.2.2016 to 31.1.2019 plus there will be 2 1-year options. The contract value range given here is inclusive of the optional periods. Clearly award of the optional periods will be subject to factors such as contractors performance throughout the core contract period.
Estimated value excluding VAT:
Range: between 1 550 000 and 1 650 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Lot 2a — Glazing (North)

1)Short description

The works will be carried out across the Councils entire property portfolio and schools and other properties which enter into a Service Level Agreement with the Council for property maintenance. These will include, but not necessarily be limited to schools, colleges, academies, children centres and nurseries, Local Authority sports centres, libraries and cultural buildings, properties in parks and gardens, adult and child social care establishment, civic buildings and council office accommodation.
Glazing: Day-to-day reactive maintenance of all aspects of glazing including, but not necessarily restricted to work to doors, windows, screens, patent glazing, roof lights, roof glazing and the like.

2)Common procurement vocabulary (CPV)

45441000

3)Quantity or scope

The contract will be for the core period 1.2.2016 to 31.1.2019 plus there will be 2 1-year options. The contract value range given here is inclusive of the optional periods. Clearly award of the optional periods will be subject to factors such as contractors performance throughout the core contract period.
Estimated value excluding VAT:
Range: between 300 000 and 350 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Lot 2b — Glazing (South)

1)Short description

The works will be carried out across the Councils entire property portfolio and schools and other properties which enter into a Service Level Agreement with the Council for property maintenance. These will include, but not necessarily be limited to schools, colleges, academies, children centres and nurseries, Local Authority sports centres, libraries and cultural buildings, properties in parks and gardens, adult and child social care establishment, civic buildings and council office accommodation.
Glazing: Day-to-day reactive maintenance of all aspects of glazing including, but not necessarily restricted to work to doors, windows, screens, patent glazing, roof lights, roof glazing and the like.

2)Common procurement vocabulary (CPV)

45441000

3)Quantity or scope

The contract will be for the core period 1.2.2016 to 31.1.2019 plus there will be 2 1-year options. The contract value range given here is inclusive of the optional periods. Clearly award of the optional periods will be subject to factors such as contractors performance throughout the core contract period.
Estimated value excluding VAT:
Range: between 175 000 and 200 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Lot 3a — Electrical Installation (North)

1)Short description

The works will be carried out across the Councils entire property portfolio and schools and other properties which enter into a Service Level Agreement with the Council for property maintenance. These will include, but not necessarily be limited to schools, colleges, academies, children centres and nurseries, Local Authority sports centres, libraries and cultural buildings, properties in parks and gardens, adult and child social care establishment, civic buildings and council office accommodation.
Electrical: Day-to-day reactive maintenance of all aspects of electrical installations including, but not necessarily restricted to lighting, power, mains and sub mains supplies and the like.

2)Common procurement vocabulary (CPV)

50711000

3)Quantity or scope

The contract will be for the core period 1.2.2016 to 31.1.2019 plus there will be 2 1-year options. The contract value range given here is inclusive of the optional periods. Clearly award of the optional periods will be subject to factors such as contractors performance throughout the core contract period.
Estimated value excluding VAT:
Range: between 275 000 and 300 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Lot 3b — Electrical Installation (South)

1)Short description

The works will be carried out across the Councils entire property portfolio and schools and other properties which enter into a Service Level Agreement with the Council for property maintenance. These will include, but not necessarily be limited to schools, colleges, academies, children centres and nurseries, Local Authority sports centres, libraries and cultural buildings, properties in parks and gardens, adult and child social care establishment, civic buildings and council office accommodation.
Electrical: Day-to-day reactive maintenance of all aspects of electrical installations including, but not necessarily restricted to lighting, power, mains and sub mains supplies and the like.

2)Common procurement vocabulary (CPV)

50711000

3)Quantity or scope

The contract will be for the core period 1.2.2016 to 31.1.2019 plus there will be 2 1-year options. The contract value range given here is inclusive of the optional periods. Clearly award of the optional periods will be subject to factors such as contractors performance throughout the core contract period.
Estimated value excluding VAT:
Range: between 325 000 and 350 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Lot 4a — Mechanical Installation (North)

1)Short description

The works will be carried out across the Councils entire property portfolio and schools and other properties which enter into a Service Level Agreement with the Council for property maintenance. These will include, but not necessarily be limited to schools, colleges, academies, children centres and nurseries, Local Authority sports centres, libraries and cultural buildings, properties in parks and gardens, adult and child social care establishment, civic buildings and council office accommodation.
Mechanical: Day-to-day reactive maintenance of all aspects of mechanical installations including, but not necessarily restricted to heating, ventilation, cooling, hot and cold water storage and distribution and the like.

2)Common procurement vocabulary (CPV)

50712000

3)Quantity or scope

The contract will be for the core period 1.2.2016 to 31.1.2019 plus there will be 2 1-year options. The contract value range given here is inclusive of the optional periods. Clearly award of the optional periods will be subject to factors such as contractors performance throughout the core contract period.
Estimated value excluding VAT:
Range: between 275 000 and 300 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Lot 4b — Mechanical Installation (South)

1)Short description

The works will be carried out across the Councils entire property portfolio and schools and other properties which enter into a Service Level Agreement with the Council for property maintenance. These will include, but not necessarily be limited to schools, colleges, academies, children centres and nurseries, Local Authority sports centres, libraries and cultural buildings, properties in parks and gardens, adult and child social care establishment, civic buildings and council office accommodation.
Mechanical: Day-to-day reactive maintenance of all aspects of mechanical installations including, but not necessarily restricted to heating, ventilation, cooling, hot and cold water storage and distribution and the like.

2)Common procurement vocabulary (CPV)

50712000

3)Quantity or scope

The contract will be for the core period 1.2.2016 to 31.1.2019 plus there will be 2 1-year options. The contract value range given here is inclusive of the optional periods. Clearly award of the optional periods will be subject to factors such as contractors performance throughout the core contract period.
Estimated value excluding VAT:
Range: between 300 000 and 325 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

None.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Sefton Council seeks to pay its contractors within 30 days net from submission of a correct invoice.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The contract will be based on a JCT Measured Term Contract.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: General Building and Roofing: Membership of the National Federation of Builders and, where the roofing work will be undertaken by a separate contractor as part of a consortium, the roofing contractor must be a member of the National Federation of Roofing Contractors.
Glazing: Membership of FENSA.
Mechanical: Gas Safe Registered with operatives possessing ACOPS accreditation.
Electrical: NICICE Registered with operatives possessing JIB accreditation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The Economic, Financial Ability and Standing of an applicant will be assessed in accordance with criteria defined within the PQQ document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The Technical Capacity of an applicant will be assessed in accordance with criteria defined within the PQQ document. References will be sought.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: As outlined within the Pre Qualification Questionnaire document.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CP/CM
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.10.2015 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

19.10.2015 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

6.11.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 3.12.2015 – 9:30
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 30 to 54 months dependant upon whether optional periods are taken up.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.9.2015

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