Term Contract for Gas and Mechanical Services

Term Contract for Gas and Mechanical Services

The project covers approximately 250-300 Falkirk Council properties throughout the Council area including schools, care homes, community centres, industrial units, depots and offices.

United Kingdom-Falkirk: Repair and maintenance services of mechanical building installations

2015/S 058-102199

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Falkirk Council
Abbotsford House, Davids Loan, Bainsford
Contact point(s): Development Services
For the attention of: Building Design Manager
FK2 7YZ Falkirk
UNITED KINGDOM
Telephone: +44 1324504950

Internet address(es):

General address of the contracting authority: http://www.falkirk.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00184

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Term Contract for Gas and Mechanical Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Within Falkirk District boundaries.

NUTS code UKM26

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The project covers approximately 250-300 Falkirk Council properties throughout the Council area including schools, care homes, community centres, industrial units, depots and offices. Some of the properties are operated and managed by another division within the council, consequently there will be a separate contract administrator for the housing and non-housing properties.
This contract comprises the following works/ service provision to all of Falkirk Councils Non Housing buildings including some Housing properties:
— The servicing of all Mechanical Services Equipment.
— Repairs to Mechanical services equipment on a daywork basis along with a 2 hour emergency call out service to be to be provided 24 hours a day, 7 days a week, 52 weeks of the year including all public holidays and weekends.
— 1 hour call out service to be provided for unsafe and emergency situations relating to gas to be provided 24 hours a day, 7 days a week, 52 weeks of the year including all public holidays and weekends.
— The servicing of all Conventional and BMS (Trend and BAS) Controls Equipment.
— Repairs to all Conventional and BMS (Trend and BAS) Controls equipment on a daywork basis along with a 2 hour emergency call out service to be to be provided 24 hours a day, 7 days a week, 52 weeks of the year including all public holidays and weekends.
— The full management and monitoring of Falkirk Councils front end BMS operating systems by remote access and will include the regular and ad hoc time scheduling of heating systems, etc. to suit the operational requirements of each property and in line with established Council protocol.
— Testing of all gas pipework (drawings of pipework layouts and pipe sizes will be provided).
— The provision of a comprehensive condition survey of all Mechanical Services and Conventional Controls equipment. This is required for every year of the contract. The survey information is to be provided at the same time as the service information.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=342376

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

50712000, 50720000, 45259300, 45259900, 45231223, 50531200, 65210000, 50531100, 48151000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Approx 300 properties.
Estimated value excluding VAT: 1 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 30.9.2015. Completion 30.9.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

N/A.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will be made by interim payments upon invoicing for individual works orders. Further details will be provided within the tender document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Legal form to be taken by the grouping of suppliers, contractors or service providers to who legal contract is awarded. If applying on behalf of a consortium all names must be submitted. Any contract will be entered into with nominated lead organisation and all members of the consortium, who will in these circumstances each be required to execute said contract together with all ancillary documentation, evidencing their joint and severally liability in respect of the obligations and liabilities of the contract. It will be for the members of the consortium to sort out their respective duties and liabilities amongst each other and noted before contract commencement. All associated documentation will be made to the nominated lead organisation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under this procurement the contractor will be required to support the authority’s economic and social regeneration objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations.
The contract will be administered in accordance with the SBCC Measured Term Contract for use in Scotland MTC/Scot (2011 Edition).
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See PQQ documentation for required information.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See PQQ documentation for required information.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See PQQ documentation for required information.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 6
Objective criteria for choosing the limited number of candidates: As detailed in the attached PQQ documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

Lowest price

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

TMC-7588
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 22.4.2015

IV.3.4)Time limit for receipt of tenders or requests to participate

29.4.2015 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

12.6.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: March 2018.
VI.2)Information about European Union funds

VI.3)Additional information

See PQQ documentation for all required information.
(SC Ref: 342376).
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

See Section VI.4.2
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 (SSI 2012/1) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

19.3.2015

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