Term Contract for Street Lighting Works

Term Contract for Street Lighting Works

Greenwich Council Term Contract for Street Lighting Works 2016 to 2019.

United Kingdom-London: Street-lighting maintenance services

2016/S 061-102590

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Royal Borough of Greenwich
3rd Floor, Woolwich Centre, 35 Wellington Street, Woolwich
London
SE18 6HQ
UNITED KINGDOM
Telephone: +44 2089215606
E-mail: procurement@royalgreenwich.gov.uk
NUTS code: UKI21Internet address(es):Main address: http://www.royalgreenwich.gov.uk
I.2)Joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: http://www.royalgreenwich.gov.uk/info/829/procurement_-_contracts_management/305/new_tender_and_contract_opportunities
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Term Contract for Street Lighting Works 2016 to 2019.

Reference number: SPS 1078

II.1.2)Main CPV code

50232100

II.1.3)Type of contract

Services

II.1.4)Short description:

The Royal Borough of Greenwich (the ‘Council’) is seeking to award a contract for street lighting maintenance, repair and new works with the Royal Borough and within the public highway, parks and housing estates (the ‘Term Contract for Street Lighting Works 2016-19’ (‘the Contract’). The Council invites Bids from suitably qualified and experienced economic operators to provide all works contained with the Contract. The Contract includes, but is not limited to, street lighting and electrical highway works (and within parks and housing estates) in the Royal Borough of Greenwich including:

Maintenance, improvement and repair to:

Street Lighting and associated equipment

Illuminated signs

Non-illuminated traffic signs

Electrical connections, disconnections and transfers

Works to other electrified highway assets

Works within the public highway, housing estates, parks and other public spaces

Emergency response and call-out service

Associated civil engineering work.

II.1.5)Estimated total value

Value excluding VAT: 4 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

45233139
34928500
34928510
34928520
34928530
45233290
45233293
50232000
50232110

II.2.3)Place of performance

NUTS code: UKI21
Main site or place of performance:

Royal Borough of Greenwich.

II.2.4)Description of the procurement:

The Royal Borough of Greenwich (the ‘Council’) is seeking to award a contract for street lighting maintenance, repair and new works with the Royal Borough and within the public highway, parks and housing estates (the ‘Term Contract for Street Lighting Works 2016-19’ (‘the Contract’). The Council invites Bids from suitably qualified and experienced economic operators to provide all works contained with the Contract.

The initial Contract Period is for a period of three years although the Council reserves the right to extend the Contract on the same terms for a further period or periods of up to two twelve month extensions making a total possible Contract Period of five years. The anticipated commencement date for the contract is 1.9.2016.

The Contract includes, but is not limited to, street lighting and electrical highway works (and within parks and housing estates) in the Royal Borough of Greenwich including:

Maintenance, improvement and repair to:

Street Lighting and associated equipment

Illuminated signs

Non-illuminated traffic signs

Electrical connections, disconnections and transfers

Works to other electrified highway assets

Works within the public highway, housing estates, parks and other public spaces

Emergency response and call-out service

Associated civil engineering work

The scope of the works under the Contract includes labour, plant and materials necessary to carry out the requirements of the Contract. The scope of the contract is for highway assets but will also include assets held by other council departments, particularly in parks and open spaces and housing estates. The conditions of contract for this Contract will be the New Engineering Contract (NEC) Term Service version which is available for purchase. The specifications shall be generally based on the Specification for Highway Works Volume 1 published by the Department of Transport (amended to suit local circumstances).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

In preparation of the expiry of this contract the Council will consider undertaking a new procurement, which will be subject to value for money review.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The initial Contract Period is for a period of three years although the Council reserves the right to extend the Contract on the same terms for a further period or periods of up to two twelve month extensions making a total possible Contract Period of 5 years. The anticipated commencement date for the contract is 1.9.2016.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Workforce-related information: The Royal Borough of Greenwich’s view is that the provisions of the UK’s Transfer of Undertaking (Protection of Employment) Regulations (referred to as TUPE) apply. Those economic operators tendering will therefore need to demonstrate to the Contracting Authority that their bid complies with the TUPE Regulations.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 11/05/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 13/05/2016
Local time: 09:00
Place:

Royal Borough of Greenwich.

Information about authorised persons and opening procedure:

Tenders will be opened after the time and date specified above. Only authorised officers to the Council will be at the opening procedure.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

3 or 5 years (2019 or 2021).

VI.2)Information about electronic workflows

VI.3)Additional information:

Workforce-related information: The Royal Borough of Greenwich’s view is that the provisions of the UK’s Transfer of Undertaking (Protection of Employment) Regulations (referred to as TUPE) apply. Those economic operators tendering will therefore need to demonstrate to the Contracting Authority that their bid complies with the TUPE Regulations.

As part of its commitment to combating poverty and retention of high quality staff, the Royal Borough is actively seeking to support the implementation of London Living Wage Policy. In view of this, the London Living Wage may or not apply.

No contractual rights, express or implied, arise out of this notice or the procedures envisaged in it. The Authority reserves the right to withdraw from the procurement process and may award a contract(s) in whole, in part, or not at all as a result of the competition to which this notice refers and the Authority shall not be liable for any costs or expenses incurred by any applicant in considering and/or responding to the procurement process.

The general terms and conditions are based on the New Engineering Contract: Term Service Version with local amendments.

Requirements to be provided in the tender and contract documents. A parent company guarantee and/or performance bond may be required.

Tenderers are to note the following key dates:

— Final date to express interest and be issued the tender pack is 27.4.2016.

— Final date for tenderers to ask questions or seek clarifications is 12pm 27.4.2016.

— The closing date for receipt of Tenders is 12:00 noon on Wednesday, 11.5.2016.

Please note the Royal Borough of Greenwich will not accept tenders/bids that are received after the deadline date indicated above.

Economic Operators who are invited to tender should make themselves familiar with the appropriate guidance and / codes of practice that are currently in force and issued by the Equality and Human Rights Commission (http://www.equalityhumanrights.com/).

Whilst it is not possible to be precise, Economic Operators are required to be of a sufficient size to operate the Contract and are likely to also be operating contracts of similar size. In addition to the minimum requirements contained within the tender documentation, minimum financial requirements apply, including the use of data provided by the Council’s appointed credit reference agency and detailed within the tender documents. Failure to achieve the minimum threshold may result in the application being unsuccessful.

Please note, further information is provided in the full Tender pack which will be issued to companies which express interest in this procurement exercise.

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales, Royal Courts of Justice
The Strand
London
WC1A 2LL
UNITED KINGDOM
Telephone: +44 2079476000Internet address:http://www.justice.gov.uk

VI.4.2)Body responsible for mediation procedures

High Court of England and Wales, Royal Courts of Justice
The Strand
London
WC1A 2LL
UNITED KINGDOM
Telephone: +44 2079476000Internet address:http://www.justice.gov.uk
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Cabinet Office
70 Whitehall
London
SW1A 2AS
UNITED KINGDOM
Telephone: +44 2072763000
E-mail: publiccorrespondence@cabinetoffice.gsi.gov.ukInternet address:http://www.gov.uk/government/organisations/cabinet-office

VI.5)Date of dispatch of this notice:

23/03/2016

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