Term Contracts for Street Lighting Maintenance 2016

Term Contracts for Street Lighting Maintenance 2016

a) The supply and installation of various types of street lighting columns and attachments, traffic posts and attachments, luminaries and their components.

United Kingdom-Belfast: Construction work for pipelines, communication and power lines, for highways, roads, airfields and railways; flatwork

2016/S 098-175422

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department for Infrastructure Transport NI
Clarence Court, Adelaide Street
Contact point(s): pb1@infrastructure-ni.gov.uk
For the attention of: Roisin Wilson
BT2 8GB Belfast
UNITED KINGDOM

Internet address(es):

Address of the buyer profile: https://etendersni.gov.uk/epps

Electronic access to information: https://etendersni.gov.uk/epps

Electronic submission of tenders and requests to participate: https://etendersni.gov.uk/epps

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

DfI TNI T-1031 Term Contracts for Street Lighting Maintenance and Improvement Works 2016.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution

NUTS code UKN0

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

SLN2 (2016) Mid and East Antrim, Antrim and Newtownabbey SLE2 (2016), Lisburn and Castlereagh SLS2 (2016), North Down amd Ards, Newry, Mourne and Down SLW2 (2016) Derry, Strabane, Omagh and Fermanagh within each Contract, the works may include but not be limited to the following, principal work activities which are provided by way of example: a) The supply and installation of various types of street lighting columns and attachments, traffic posts and attachments, luminaries and their components, traffic equipment, feeder pillars and their components, cable joints, etc.; b) Electrical maintenance of street lighting networks, street lighting units, lit sign units, internally illuminated bollards and feeder pillars; c) Emergency call-out procedures; d) Trenching, ducting and cabling; e) Directional drilling for the installation of service ducting; f) Live working on the supply authority network; g) Painting of street furniture; h) Identification numbering of street lighting and traffic equipment; i) Installation of Hi-visibility markings on street furniture; j) Reinstatement and Street Works notification; k) Installation and removal of traffic signs; l) Cable fault repair; m) The supply and installation of trial / pilot installations involving new equipment and/or techniques; n) The supply and installation of decorative equipment and small scale environmental improvement works; o) Periodic electrical inspection and testing and visual structural inspection of various types of street furniture; p) The production of electrical certification to the current version of BS7671 and structural inspection records in hard copy and electronic format; q) Receiving and responding to Works Orders and Instructions through electronic means; r) Traffic Management; s) Working with Services / Utilities; t) Other associated ancillary works. Within each of the Contracts, the Successful Economic Operator will be required to carry out any such works instructed by a Works Order issued under the provisions of the contract. Such works will require a standard of works delivery consistent with that defined in the Tender Documents. Reimbursement to the Successful Economic Operator for such works will be paid to the Successful Economic Operator generally on the basis of applicable rates and prices. Details of the contracts pricing mechanisms will be provided in the Tender Documents. For each of the Contract Areas, it is likely that the Successful Economic Operator will be required to work at more than 1 location at any 1 time in order to meet the requirements of Transport NI’s programme of work for each of the Contract Areas. The Successful Economic Operator will be expected to have sufficiently skilled and available resources necessary to meet the requirements of such a programme and will be required to, include in his rates and prices for the inevitable peaks and troughs that will be inherent in any such programme. Such peaks and troughs may result from a variety of circumstances, not all within the control of Transport NI.

II.1.6)Common procurement vocabulary (CPV)

45230000, 45200000, 45220000, 45440000, 45310000, 31500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Lot 1 SLW2(2016) Derry, Strabane, Omagh and Fermanagh (500 000 GBP-2 100 000 GBP);
Lot 2 SLN2(2016) Mid and East Antrim, Antrim and Newtownabbey (500 000 GBP-1 900 000 GBP);
Lot 3 SLS2(2016) North Down and Ards, Newry, Mourne and Down (500 000 GBP-1 800 000 GBP);
Lot 4 SLE2(2016) Lisburn and Castlereagh (500 000 GBP-1 700 000 GBP).
Estimated value excluding VAT:
Range: between 500 000 and 2 100 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The initial term of each contract shall be 3 years. At the sole discretion of the Contracting Authority, a contract extension may be made on any number of occasions up to the stated maximum contract duration as shown in IFT section 14.
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: SLW2

1)Short description

Refer II 1.5)

2)Common procurement vocabulary (CPV)

45230000, 45200000, 45220000, 45440000, 45310000, 31500000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 500 000 and 2 100 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

In order to ensure security of service, preserve competition, encourage participation by SMEs and in accordance with Regulation 46 of the Public Contracts Regulations 2015, the Contracting Authority has limited the number of Contracts (Lots) that can be awarded to any 1 Economic Operator to a maximum of 2 out of the 4 available.

Lot No: 2 Lot title: SLN2

1)Short description

Refer II 1.5)

2)Common procurement vocabulary (CPV)

45230000, 45200000, 45220000, 45440000, 45310000, 31500000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 500 000 and 1 900 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

In order to ensure security of service, preserve competition, encourage participation by SMEs and in accordance with Regulation 46 of the Public Contracts Regulations 2015, the Contracting Authority has limited the number of Contracts (Lots) that can be awarded to any 1 Economic Operator to a maximum of 2 out of the 4 available.

Lot No: 3 Lot title: SLS2

1)Short description

Refer II 1.5)

2)Common procurement vocabulary (CPV)

45230000, 45200000, 45220000, 45440000, 45310000, 31500000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 500 000 and 1 800 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

In order to ensure security of service, preserve competition, encourage participation by SMEs and in accordance with Regulation 46 of the Public Contracts Regulations 2015, the Contracting Authority has limited the number of Contracts (Lots) that can be awarded to any 1 Economic Operator to a maximum of 2 out of the 4 available.

Lot No: 4 Lot title: SLE2

1)Short description

Refer II 1.5)

2)Common procurement vocabulary (CPV)

45230000, 45200000, 45220000, 45440000, 45310000, 31500000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 500 000 and 1 700 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

In order to ensure security of service, preserve competition, encourage participation by SMEs and in accordance with Regulation 46 of the Public Contracts Regulations 2015, the Contracting Authority has limited the number of Contracts (Lots) that can be awarded to any 1 Economic Operator to a maximum of 2 out of the 4 available.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

To be advised in the contract documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Monthly.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Departments particular requirements will be set out in the contract documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Refer to III.2.3)

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Refer to III.2.3)

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The Departments particular requirements will be set out in the contract documentation. Refer to VI.3)
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

Lowest price

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

T-1031

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 28.6.2016 – 15:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

28.6.2016 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 28.6.2016
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised personnel from the Department.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

1. The contracting authority considers that this contract may be suitable for Economic Operators that are small or medium enterprises (SMEs). The evaluation of submissions (PQQPs or TSPs) will be based solely on the criteria set out for the procurement and the contract will be awarded on the basis stated in IV.2.1)
Tender documentation will only be available online through the eTendersNI portal.

2. If your company is not already registered on eTendersNI you may do so through the eTendersNI portal: https://etendersni.gov.uk/epps/home.do

Select the ‘Register as a Supplier’ link and follow the on-screen instructions.
3. Expression of Interest and access to Tender Documentation — You may ‘Express an Interest’ in a project and access the Tender Documentation via the projects CfT Menu. If you require assistance or help to navigate the site please consult the online help or contact the eTendersNI help desk.
The documents may be downloaded up to the closing date and time for the submission. Submissions must be completed and returned to the contracting authority using the online eTendersNI portal, to arrive not later than the time and date as stated in IV.3.4)
The contracting authority is utilising an electronic tendering system to manage this procurement and to communicate with Economic Operators. Accordingly, it is intended that all communications with the contracting authority, including the accessing and submission of tender responses, will be conducted via eTendersNI.
The successful contractor’s performance on the contract will be regularly monitored. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in the Department for Regional Development for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of 12 months from the date of issue of the certificate.
The Contracting Authority has specified that the contract may be awarded to the Most Economically Advantageous Tender (MEAT) on the basis of price only with minimum standards. (see IFT section 53).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The High Court
Royal Court of Justice, Chichester Street
Belfast

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

20.5.2016

 

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