Term Contracts for Surface Dressing 2016

Term Contracts for Surface Dressing 2016

This competition is for the award of 5 Term Contracts (Lots): SDS2, SDW1, SDN1, SDE1 and SDW2.

United Kingdom-Belfast: Construction work

2016/S 015-021240

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department for Regional Development Transport NI
Clarence Court Adelaide Street
Contact point(s): transportni.procurement@drdni.gov.uk
For the attention of: Gwynneth Ferguson
BT2 8GB Belfast
UNITED KINGDOM

Internet address(es):

Address of the buyer profile: https://etendersni.gov.uk/epps

Electronic access to information: https://etendersni.gov.uk/epps

Electronic submission of tenders and requests to participate: https://etendersni.gov.uk/epps

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

DRD TNI T-1058 (01-05) Term Contracts for Surface Dressing 2016.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution

NUTS code UKN0

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This competition is for the award of 5 Term Contracts (Lots): SDS2, SDW1, SDN1, SDE1 and SDW2. Within each Contract Area, for the Term Contracts for Surface Dressing 2016 works may include but not be limited to the following which are provided by the way of example: (a) Laying of Surface Dressing; (b) Traffic Management; (c) Associated Road Marking; (d) Other Associated Ancillary Works Further details are provided within the IFT. Economic Operators should be advised that the Contracting Authority is under no obligation to issue any Works Order under this contract.

II.1.6)Common procurement vocabulary (CPV)

45000000, 45200000, 45220000, 45230000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The work involves the laying of surface dressing and associated ancillary woks in the following areas.
Contract (Lot 1) SDS2 Newry, Mourne and Down, Ards and North Down, Estimated Annual Works Value Range 700 000 GBP — 1200 000 GBP;
Contract (Lot 2) SDW1 Cookstown, Dungannon, Magherafelt Estimated Annual Works Value Range 600 000 GBP — 1 000 000 GBP;
Contract (Lot 3) SDN1 Ballymoney, Coleraine, Limavady, Moyle;
Estimated Annual Works Value Range 450 000 GBP — 900 000 GBP;
Contract (Lot 4) SDE1 Belfast North, Belfast South, Lisburn, Castlereagh Estimated Annual Works Value Range 200,000 GBP — 450 000 GBP;
Contract (Lot 5) SDW2 Derry, Strabane, Omagh, Fermanagh;
Estimated Annual Works Value Range 150 000 GBP — 400 000 GBP.
Estimated value excluding VAT:
Range: between 150 000 and 1 200 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The initial term of each contract shall be 3 years. At the sole discretion of the Contracting Authority, a contract extension may be made on any number of occasions up to the stated maximum contract duration as shown in the IFT.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: T-1058-01 (SDS2)

1)Short description

The work involves the laying of surface dressing and associated ancillary works.

2)Common procurement vocabulary (CPV)

45000000, 45200000, 45220000, 45230000

3)Quantity or scope

Within each Contract Area, for the Term Contracts for Surface Dressing 2016 works may include but not be limited to the following which are provided by the way of example:
(a) Laying of Surface Dressing;
(b) Traffic Management;
(c) Associated Road Marking;
(d) Other Associated Ancillary Works.
Within each of the Contracts, the Successful Economic Operator will be required to carry out any such works instructed by a Works Order issued under the provisions of the contract. Such works will require a standard of works delivery consistent with that defined in the Tender Documents. Reimbursement to the Successful Economic Operator for such works will be paid to the Successful Economic Operator generally on the basis of applicable rates and prices. Details of the contracts pricing mechanisms will be provided in the Tender Documents.
For each of the Contract Areas, it is likely that the Successful Economic Operator will be required to work at more than 1 location at any 1 time in order to meet the requirements of Transport NI’s programme of work for each of the Contract Areas. The Successful Economic Operator will be expected to have sufficiently skilled and available resources necessary to meet the requirements of such a programme and will be required to, include in his rates and prices for the inevitable peaks and troughs that will be inherent in any such programme. Such peaks and troughs may result from a variety of circumstances, not all within the control of Transport NI.
The financial limits for individual Works Orders under these Contracts shall generally be between 1 GBP — 350 000 GBP.
Economic Operators should be advised that the Contracting Authority is under no obligation to issue any Works Order under this contract.
Estimated value excluding VAT:
Range: between 700 000 and 1 200 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

In order to ensure security of service, preserve competition, encourage participation by SMEs and in accordance with Regulation 46 of the Public Contracts Regulations 2015, the Contracting Authority has limited the number of Contracts that can be awarded to any one Economic Operator to a maximum of 2 out of the 5 available.

Lot No: 2 Lot title: T-1058-02 (SDW1)

1)Short description

The work involves the laying of surface dressing and associated ancillary works.

2)Common procurement vocabulary (CPV)

45000000, 45200000, 45220000, 45230000

3)Quantity or scope

Within each Contract Area, for the Term Contracts for Surface Dressing 2016 works may include but not be limited to the following which are provided by the way of example:
(a) Laying of Surface Dressing;
(b) Traffic Management;
(c) Associated Road Marking;
(d) Other Associated Ancillary Works.
Within each of the Contracts, the Successful Economic Operator will be required to carry out any such works instructed by a Works Order issued under the provisions of the contract. Such works will require a standard of works delivery consistent with that defined in the Tender Documents. Reimbursement to the Successful Economic Operator for such works will be paid to the Successful Economic Operator generally on the basis of applicable rates and prices. Details of the contracts pricing mechanisms will be provided in the Tender Documents.
For each of the Contract Areas, it is likely that the Successful Economic Operator will be required to work at more than one location at any one time in order to meet the requirements of Transport NI’s programme of work for each of the Contract Areas. The Successful Economic Operator will be expected to have sufficiently skilled and available resources necessary to meet the requirements of such a programme and will be required to, include in his rates and prices for the inevitable peaks and troughs that will be inherent in any such programme. Such peaks and troughs may result from a variety of circumstances, not all within the control of Transport NI.
The financial limits for individual Works Orders under these Contracts shall generally be between 1 GBP — 350 000 GBP.
Economic Operators should be advised that the Contracting Authority is under no obligation to issue any Works Order under this contract.
Estimated value excluding VAT:
Range: between 600 000 and 1 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

In order to ensure security of service, preserve competition, encourage participation by SMEs and in accordance with Regulation 46 of the Public Contracts Regulations 2015, the Contracting Authority has limited the number of Contracts that can be awarded to any one Economic Operator to a maximum of 2 out of the 5 available.

Lot No: 3 Lot title: T-1058-03 (SDN1)

1)Short description

The work involves the laying of surface dressing and associated ancillary works.

2)Common procurement vocabulary (CPV)

45000000, 45200000, 45220000, 45230000

3)Quantity or scope

Within each Contract Area, for the Term Contracts for Surface Dressing 2016 works may include but not be limited to the following which are provided by the way of example:
(a) Laying of Surface Dressing;
(b) Traffic Management;
(c) Associated Road Marking;
(d) Other Associated Ancillary Works.
Within each of the Contracts, the Successful Economic Operator will be required to carry out any such works instructed by a Works Order issued under the provisions of the contract. Such works will require a standard of works delivery consistent with that defined in the Tender Documents. Reimbursement to the Successful Economic Operator for such works will be paid to the Successful Economic Operator generally on the basis of applicable rates and prices. Details of the contracts pricing mechanisms will be provided in the Tender Documents.
For each of the Contract Areas, it is likely that the Successful Economic Operator will be required to work at more than one location at any one time in order to meet the requirements of Transport NI’s programme of work for each of the Contract Areas. The Successful Economic Operator will be expected to have sufficiently skilled and available resources necessary to meet the requirements of such a programme and will be required to, include in his rates and prices for the inevitable peaks and troughs that will be inherent in any such programme. Such peaks and troughs may result from a variety of circumstances, not all within the control of Transport NI.
The financial limits for individual Works Orders under these Contracts shall generally be between 1 GBP — 350 000 GBP.
Economic Operators should be advised that the Contracting Authority is under no obligation to issue any Works Order under this contract.
Estimated value excluding VAT:
Range: between 450 000 and 900 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

In order to ensure security of service, preserve competition, encourage participation by SMEs and in accordance with Regulation 46 of the Public Contracts Regulations 2015, the Contracting Authority has limited the number of Contracts that can be awarded to any one Economic Operator to a maximum of 2 out of the 5 available.

Lot No: 4 Lot title: T-1058-04 (SDE1)

1)Short description

The work involves the laying of surface dressing and associated ancillary works.

2)Common procurement vocabulary (CPV)

45000000, 45200000, 45220000, 45230000

3)Quantity or scope

Within each Contract Area, for the Term Contracts for Surface Dressing 2016 works may include but not be limited to the following which are provided by the way of example:
(a) Laying of Surface Dressing;
(b) Traffic Management;
(c) Associated Road Marking;
(d) Other Associated Ancillary Works.
Within each of the Contracts, the Successful Economic Operator will be required to carry out any such works instructed by a Works Order issued under the provisions of the contract. Such works will require a standard of works delivery consistent with that defined in the Tender Documents. Reimbursement to the Successful Economic Operator for such works will be paid to the Successful Economic Operator generally on the basis of applicable rates and prices. Details of the contracts pricing mechanisms will be provided in the Tender Documents.
For each of the Contract Areas, it is likely that the Successful Economic Operator will be required to work at more than one location at any one time in order to meet the requirements of Transport NI’s programme of work for each of the Contract Areas. The Successful Economic Operator will be expected to have sufficiently skilled and available resources necessary to meet the requirements of such a programme and will be required to, include in his rates and prices for the inevitable peaks and troughs that will be inherent in any such programme. Such peaks and troughs may result from a variety of circumstances, not all within the control of Transport NI.
The financial limits for individual Works Orders under these Contracts shall generally be between 1 GBP — 350 000 GBP.
Economic Operators should be advised that the Contracting Authority is under no obligation to issue any Works Order under this contract.
Estimated value excluding VAT:
Range: between 200 000 and 450 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

In order to ensure security of service, preserve competition, encourage participation by SMEs and in accordance with Regulation 46 of the Public Contracts Regulations 2015, the Contracting Authority has limited the number of Contracts that can be awarded to any one Economic Operator to a maximum of 2 out of the 5 available.

Lot No: 5 Lot title: T-1058-05 (SDW2)

1)Short description

The work involves the laying of surface dressing and associated ancillary works.

2)Common procurement vocabulary (CPV)

45000000, 45200000, 45220000, 45230000

3)Quantity or scope

Within each Contract Area, for the Term Contracts for Surface Dressing 2016 works may include but not be limited to the following which are provided by the way of example:
(a) Laying of Surface Dressing;
(b) Traffic Management;
(c) Associated Road Marking;
(d) Other Associated Ancillary Works.
Within each of the Contracts, the Successful Economic Operator will be required to carry out any such works instructed by a Works Order issued under the provisions of the contract. Such works will require a standard of works delivery consistent with that defined in the Tender Documents. Reimbursement to the Successful Economic Operator for such works will be paid to the Successful Economic Operator generally on the basis of applicable rates and prices. Details of the contracts pricing mechanisms will be provided in the Tender Documents.
For each of the Contract Areas, it is likely that the Successful Economic Operator will be required to work at more than one location at any one time in order to meet the requirements of Transport NI’s programme of work for each of the Contract Areas. The Successful Economic Operator will be expected to have sufficiently skilled and available resources necessary to meet the requirements of such a programme and will be required to, include in his rates and prices for the inevitable peaks and troughs that will be inherent in any such programme. Such peaks and troughs may result from a variety of circumstances, not all within the control of Transport NI.
The financial limits for individual Works Orders under these Contracts shall generally be between 1 GBP — 350 000 GBP.
Economic Operators should be advised that the Contracting Authority is under no obligation to issue any Works Order under this contract.
Estimated value excluding VAT:
Range: between 150 000 and 400 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

In order to ensure security of service, preserve competition, encourage participation by SMEs and in accordance with Regulation 46 of the Public Contracts Regulations 2015, the Contracting Authority has limited the number of Contracts that can be awarded to any one Economic Operator to a maximum of 2 out of the 5 available.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

To be advised in the Contract Documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be advised in the Contract Documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Department’s particular requirements will be set out in the contract documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Refer to III 2.3).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Refer to III 2.3).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The Department’s particular requirements will be set out in the contract documentation. Refer to VI.3) Additional information details.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

244001

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

23.2.2016 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 23.2.2016
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: ‘Authorised personnel from the Department’.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3 years minimum.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that these contracts may be suitable for Economic Operators that are small or medium enterprises (SMEs). The evaluation of submissions (PQQPs or TSPs) will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis stated in IV.2.1).
All documents will only be available on line through the eTendersNI portal.

1. If your company is not already registered on eTendersNI you may do so through the eTendersNI portal https://etendersni.gov.uk/epps/home.do

Select the ‘Register as a Supplier’ link and follow the on screen instructions.
2. Expression of Interest and access to Tender Documentation — You may ‘Express an Interest’ in a project and access the Tender Documentation via the projects CfT Menu. If you require assistance or help to navigate the site please consult the on-line help, or contact the eTendersNI help desk.
The documents may be downloaded up to the closing date and time for the submission. Submissions must be completed and returned to the contracting authority using the online eTendersNI portal, to arrive not later than the time and date as stated in IV.3.4).
The contracting authority is utilising an electronic tendering system to manage this procurement and to communicate with Economic Operators. Accordingly, it is intended that all communications with the contracting authority, including the accessing and submission of tender responses, will be conducted via eTendersNI.
The successful contractor’s performance on the contract will be regularly monitored. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in the Department for Regional Development for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of 12 months from the date of issue of the certificate.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The High Court
Royal Court of Justice
Belfast

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

20.1.2016

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