Term Contracts for Small Scale and Responsive Works 2015 – Road Maintenance

Term Contracts for Small Scale and Responsive Works 2015 – Road Maintenance

Within each Contract, the works may include but not be limited to the following principal work activities provided by way of example: A. Permanent reinstatement of openings and repairs to defects in foot-ways and carriageways with all types of surfaces (bituminous materials, concrete, brick pavers, flags, kerbs etc.) B. Adjustment/provision drainage installation and maintenance schemes.

United Kingdom-Downpatrick: Road-maintenance works

2014/S 236-414404

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department for Regional Development
TransportNI, Rathkeltair House
For the attention of: Lawrence Craig
BT30 6AJ Downpatrick
UNITED KINGDOM

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Term Contracts for Small Scale and Responsive Works 2015.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution

NUTS code UKN0

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Road-maintenance works. Within each Contract, the works may include but not be limited to the following principal work activities provided by way of example: A. Permanent reinstatement of openings and repairs to defects in foot-ways and carriageways with all types of surfaces (bituminous materials, concrete, brick pavers, flags, kerbs etc.) B. Adjustment/provision drainage installation and maintenance schemes C. Earthworks D. Environmental Works E. Provision and maintenance of fences and pedestrian guardrail. F. Reconstruction of carriageways and foot-ways G. Accommodation works including walls, fencing etc. H. Adjustment/ provision of kerblines I. Small network improvement schemes e.g. Traffic Management Schemes, Traffic Calming Schemes J. Other associated ancillary work Note: Different elements of, or all of the work activities listed above may be responsive type work required to be done within specific time limits. Many of the work activities to be carried out will require the successful Economic Operator to employ and use skilled personnel and specialist equipment and resources associated with such work activities. For each Contract, the successful Economic Operator will be required to carry out any such works instructed by a Works Order issued under the provisions of the contract. Such works will require a standard of works delivery consistent with that defined in the Tender Documents. Reimbursement to the successful Economic Operator for such works will be paid to them generally on the basis of applicable rates and prices. Details of the contracts pricing mechanisms will be provided in the Tender Documents. For each Contract, it is likely that the successful Economic Operator will be required to work at more than one location at any one time in order to meet the requirements of TransportNI’s programme of work. The Economic Operator will be expected to have sufficiently skilled and available resources necessary to meet the requirements of such a programme and will require to include in his rates and prices for the inevitable peaks and troughs that will be inherent in any such programme. Such peaks and troughs may result from a variety of circumstances, not all within the control of TransportNI. The financial limits for individual Orders under Small Scale Responsive Works shall generally be between 1 GBP – 15 000 GBP (inclusive). Economic Operators should be advised that the Contracting Authority is under no obligation to issue any Works Order under this contract.

II.1.6)Common procurement vocabulary (CPV)

45233141

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The estimated annual works value range in GBP (excluding VAT) for each contract are: Contract 1 — Southern Division SSS2 (2015) Newry, Mourne and Down: 1 900 000 – 2 900 000. Contract 2 — Northern Division SSN2 (2015) Mid and East Antrim: 1 200 000 – 2 700 000. Contract 3 — Northern Division SSN1 (2015) Causeway Coast and Glens: 2 000 000 – 3 200 000. Contract 4 — Northern Division SSN3 (2015) Antrim and Newtownabbey: 1 000 000 – 2 200 000. Contract 5 — Western Division SSW1 (2015) Mid Ulster: 1 000 000 – 2,000,000. Contract 6 — Eastern Division SSE1 (2015) Belfast: 500 000 – 2 000 000. Contract 7 — Western Division SSW2 (2015) Derry and Strabane: 900 000 – 1 600 000. Contract 8 — Southern Division SSS1 (2015) Armagh, Banbridge and Craigavon: 900 000 – 1 300 000. Contract 9 – Southern Division SSS3 (2015) North Down and Ards: 800 000 – 1 100, 000. Contract 10 — Western Division SSW4 (2015) Omagh: 600 000 – 1 000 000. Contract 11 — Eastern Division SSE2 (2015) Lisburn and Castlereagh: 200 000 – 1 000 000. Contract 12 – Western Division SSW3 (2015) Fermanagh: 200 000 – 800 000.

II.2.2)Information about options

Options: yes
Description of these options: The initial term of each contract shall be 3 years. At the sole discretion of the Contracting Authority, a contract extension may be made on any number of occasions up to the stated maximum contract duration as shown in the Memorandum of Information. In the event that the Contracting Authority is unable for any reason to award a new contract to replace it, the maximum contract duration shown in the Memorandum of Information may be extended for a further period or periods up to a maximum of 12 additional months.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Monthly payments and price variation clause will apply.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Department’s particular requirements will be set out in the contract documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Refer to III.2.3.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Refer to III.2.3.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Full details of the conditions for participation are included in a Memorandum of Information. Refer to VI.3 Additional information for details.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 8
Objective criteria for choosing the limited number of candidates: Full details are included in a memorandum of information — Any applicant scored within 2 % of the 8th place will be considered to be a tie.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

T-1036
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

20.1.2015 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3 – 6 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. All documents will only be available on line through the eSourcingNI portal. 1. If you are not already registered on eSourcing NI you must register your company on the eSourcing NI portal which can be found at www.e-sourcingni.bravosolution.co.uk — Follow the link to the eSourcing Portal — Click on the ‘Register’ link and follow the instructions on the screen. 2. Express an Interest in the tender and responding to Tenders — Log into the portal with the user-name/password. You will now have access to the documents you need to express an interest, complete a PQQ and/or submit a tender for the opportunities listed. — If you require assistance or help to navigate the site please consult the on-line help, or contact the eSourcing help desk. The contact details can be found on the eSourcing NI opening web page at www.e-sourcingni.bravosolution.co.ukThe documents may be downloaded up to the closing date and time for the submission. The tender must be completed by all applicants and returned using the on-line eSourcing NI portal to arrive not later than the time and date as stated in IV.3.4. DRD Transport NI is utilising an electronic tendering system to manage this procurement and communicate with Tenderers. Accordingly, it is intended that all communications with TNI including the accessing and submission of tender responses will be conducted via www.e-sourcingni.bravosolution.co.uk The successful contractor’s performance on the contract will be regularly monitored. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in the Department for Regional Development for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of 12 months from the date of issue of the certificate.

To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=120802416

GO Reference: GO-2014123-PRO-6200580.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The High Court
Royal Courts of Justice, Chichester Street
Belfast
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

3.12.2014

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