Test Valley Leisure Services Procurement

Test Valley Leisure Services Procurement

Test Valley Borough Council requires a partner organisation to deliver leisure and cultural services within Test Valley.

United Kingdom-Andover: Recreational, cultural and sporting services

2015/S 216-394199

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Test Valley Borough Council
Beech Hurst, Weyhill Road
For the attention of: Sue Wilson
SP10 3AJ Andover
UNITED KINGDOM
Telephone: +44 1264368304
E-mail: leisurecontractprocurement@testvalley.gov.uk
Fax: +44 1264368299

Internet address(es):

General address of the contracting authority: http://www.testvalley.gov.uk

Address of the buyer profile: http://www.testvalley.gov.uk/business/doingbusiness/tenders/

Electronic access to information: http://www.testvalley.gov.uk/business/doingbusiness/tenders/leisurecontractprocurement

Further information can be obtained from: Test Valley Borough Council
Beech Hurst, Weyhill Road
Contact point(s): Email address for clarifications — Documents are available on our website at the address below
SP10 3AJ Andover
UNITED KINGDOM
E-mail: leisurecontractprocurement@testvalley.gov.uk
Internet address: http://www.testvalley.gov.uk/business/doingbusiness/tenders/leisurecontractprocurement

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Test Valley Borough Council
Beech Hurst, Weyhill Road, Hants
Contact point(s): Documents are available on our website
SP10 3AJ Andover
UNITED KINGDOM
Internet address: http://www.testvalley.gov.uk/business/doingbusiness/tenders/leisurecontractprocurement

Tenders or requests to participate must be sent to: Test Valley Borough Council
Beech Hurst, Weyhill Road, Hants
Contact point(s): Private and Confidential — Leisure Contract PQQ
For the attention of: Sue Wilson
SP10 3AJ Andover
UNITED KINGDOM

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Leisure Services Procurement.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 26: Recreational, cultural and sporting services
Main site or location of works, place of delivery or of performance: Test Valley, UK.

NUTS code UKJ3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Recreational, cultural and sporting services. Construction work for buildings relating to leisure, sports, culture, lodging and restaurants.
Test Valley Borough Council requires a partner organisation to deliver leisure and cultural services within Test Valley. This will include the investment in and direct management of a number of existing facilities and the development of new facilities. The contract will be awarded for a period of up to 30 years subject to the outcome of the competitive dialogue process.

II.1.6)Common procurement vocabulary (CPV)

92000000, 45212000, 45212100, 45212110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Authority requires a partner to deliver leisure services in the Borough of Test Valley and will include the following:
— Design, build, operate and maintain contract for the redevelopment of Andover Leisure Centre,
— Investment in and operation of the following facilities,
— Romsey Rapids,
— Romsey Sports Centre,
— Charlton Lakeside,
— Knightwood Leisure Centre.
The facilities may include sports, leisure and cultural facilities, with possible health and library facilities. Further information on the services provided by each centre can be found on the Test Valley Borough Council website. Additional information can also be found within the draft ISDS documentation for this Competitive Dialogue procurement. The Authority is potentially seeking investment in the facilities as well as the management of the facilities and may add additional facilities or services into the contract, such as libraries, health facilities, other leisure and cultural facilities and services or other dual use facilities.
Estimated value excluding VAT:
Range: between 100 000 000 and 150 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 360 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As defined in the documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As defined in the documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As defined in the documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As defined in the documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As defined in the documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As defined in the documents.
Minimum level(s) of standards possibly required: As defined in the documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As defined in the documents.
Minimum level(s) of standards possibly required:
As defined in the documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: Criteria is provided within the Pre-Qualification Questionnaire.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.12.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.12.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

21.12.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This procurement is being managed through the Test Valley website.

The procurement documents are available at: http://www.testvalley.gov.uk/business/doingbusiness/tenders/leisurecontractprocurement

There is a ‘Bidders Open Day’ being held on Friday, 20.11.2015. Interested parties should confirm their attendance at the ‘Open Day’ by Monday, 16.11.2015, including the number of people (maximum 2) attending. Please email: leisurecontractprocurement@testvalley.gov.uk

During the Pre-Qualification stage, we will record non-commercially sensitive clarification questions and answers on the tender page. To ask a question, please email: leisurecontractprocurement@testvalley.gov.uk

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Authority as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

4.11.2015

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