TETRA Air to Ground Radio Support and Maintenance

TETRA Air to Ground Radio Support and Maintenance

The service provider shall provide the services to support the TETRA Air to Ground Communications System to include Cobham Control Heads and Thales Vector radios.

United Kingdom-London: Maintenance services of telecommunications equipment

2015/S 199-361400

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Secretary of State for Home Department
2 Marsham Street, First floor, Fry Building
SW1P 4DF London
UNITED KINGDOM
E-mail: esmcpsupplier@homeoffice.gsi.gov.uk

Internet address(es):

General address of the contracting authority: https://www.gov.uk/government/organisations/home-office

Address of the buyer profile: https://gpsesourcing.cabinetoffice.gov.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Public order and safety
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

TETRA Air to Ground Radio Support and Maintenance.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: UK.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Secretary of State for Home Department, as Contracting Authority, the National Police Air Service (the legal entity of which is the Police and Crime Commissioner for West Yorkshire and the operation of which is delivered by the Chief Constable of West Yorkshire), Police Scotland, Humberside Police and Dyfed Powys Police (together with the Contracting Authority, the ‘Customers’ and each a ‘Customer’), require the provision of TETRA Air to Ground Radio Support and Maintenance Services.
The service provider shall provide the services to support the TETRA Air to Ground Communications System (TCS) to include Cobham Control Heads and Thales Vector radios.
The Contracting Authority invites expressions of interest for the provision of a range of maintenance services as described in the Invitation to Tender (ITT). Details as to how to receive the ITT are contained within Section VI.3)
The combined value of the services required is estimated to be between 1 500 000 GBP and 3 000 000 GBP including contract extensions and depending on the extent of take-up of maintenance and optional services (exclusive of VAT).
Details of current expenditure or potential future uptake are given in good faith as a guide to past purchasing and current planning to assist Bidders with the submission of their Tenders. The Authority does not intend that these should be interpreted as an undertaking to purchase any goods or services to any particular value and it will not be a guarantee that forms part of the Draft Contract.
The information in the ITT provides further details of the scope of the services to be procured and the procurement process to be followed.
Information of how to express an interest in this procurement can be found in Section VI.3) (Additional Information).

II.1.6)Common procurement vocabulary (CPV)

50330000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

See II.1.5)
Estimated value excluding VAT:
Range: between 1 500 000 and 3 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: A unilateral option of the Authority to extend the duration of the contract, as set out in Section II.3)
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Authority’s particular requirements are set out in the Invitation to Tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The Authority’s particular requirements are set out in the Invitation to Tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Authority’s particular requirements are set out in the Invitation to Tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Authority’s particular requirements are set out in the Invitation to Tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

9.11.2015 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority will conduct the procurement process on behalf of itself as principal and also on behalf of each other Customer. Any contract awarded may be novated to the National Police Air Service or any other Customer (or any of their successors or assigns).
The Contracting Authority expressly reserves the rights:
(i) Not to award any contract as a result of the procurement process commenced by publication of this notice;
(ii) To make whatever changes it may see fit to the content and structure of the tendering competition; and
(iii) Award (a) contract (s) in respect of any part (s) of the services covered by this notice; and
(iv) Award contract (s) in stages.
In no circumstances will the Contracting Authority or the National Police Air Service (the legal entity of which is the Police and Crime Commissioner for West Yorkshire and the operation of which is delivered by the Chief Constable of West Yorkshire), Police Scotland, Humberside Police and Dyfed Powys Police be liable for any costs incurred by candidates.

Please email: esmcpsupplier@homeoffice.gsi.gov.uk to express an interest and request the ITT.

You will be requested to complete a Contract Letting Process Agreement (CLPA) and to confirm you are registered on the eSourcing Portal.
If the primary contact and/or organisation is not yet registered on the eSourcing Suite, this can be done online at:https://gpsesourcing.cabinetoffice.gov.uk/sso/jsp/login.jsp by following the link ‘Register for CCS eSourcing’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering and who will be entering into a contract, if invited to do so. Full instructions for registration and use of the system can be found at: http://ccs.cabinetoffice.gov.uk/i-am-supplier/respond-tender

Please contact +44 3450103503 with any queries on registration or help with the e-Sourcing System and utilise the following guidance:https://www.gov.uk/government/publications/esourcing-tool-guidance-for-suppliers

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The Secretary of State for the Home Department, Crime and Policing Group
2 Marsham Street, First Floor, Fry Building
SW1P 4DF London
UNITED KINGDOM
E-mail: esmcpsupplier@homeoffice.gsi.gov.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

9.10.2015

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