Thames Water Utilities Grounds Maintenance Contract 2019

Thames Water Utilities Grounds Maintenance Contract 2019

Lot 1a: Planned General Grounds Maintenance Services and Invasive Weed Control; Thames Valley, South London and North London.

United Kingdom-Reading: Grounds maintenance services

2019/S 087-209698

Contract notice – utilities

Supplies

Legal Basis:

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses

Thames Water Utilities Ltd
Procurement Support Centre – 3rd Floor East, C/O Mail Room, Rose Kiln Court
Reading
RG2 0BY
United Kingdom
E-mail: procurement.support.centre@thameswater.co.uk
NUTS code: UKJ11
Internet address(es):Main address: www.thameswater.co.uk
I.2)Information about joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: https://www.thameswater.co.uk/procurement
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.thameswater.co.uk/procurement
Tenders or requests to participate must be submitted to the abovementioned address

I.6)Main activity

Water

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Grounds Maintenance

Reference number: FA1400

II.1.2)Main CPV code

77314000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Thames Water Utilities Ltd intends to award 1 or more agreements for services on the grounds maintenance framework. The lots being offered are:

Lot 1a: Planned General Grounds Maintenance Services and Invasive Weed Control; Thames Valley, South London and North London;

Lot 1b: Planned Tree Works; Thames Valley, South London and North London;

Lot 1c: Reactive Tree Works; Thames Valley, South London and North London.

Based on the responses received, Thames Water reserves the right to issue multiple or sole awards for each lot of this agreement to achieve the most efficient and economical service solution. This may include splitting lots by regional demarcation, by strategic sites and satellite sites, waste sites, clean sites or for a combination of both waste and clean sites.

Thames Water reserve the right to award either Lot 1b or 1c; if lot 1b is awarded lot 1c will no longer apply and vice versa.

Thames Water reserves the right to not award 1 or more lots/sub-lots.

II.1.5)Estimated total value

Value excluding VAT: 38 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

All lots

II.2)Description

II.2.1)Title:

General Grounds Maintenance Services and Invasive Weed Control

Lot No: 1a

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKI
NUTS code: UKJ
Main site or place of performance:

Whole of the Thames Water region.

II.2.4)Description of the procurement:

General grounds maintenance services covering grass cutting, hedge maintenance, road and pathway clearance, shrubs and shrub bed maintenance, weed control (general), tree maintenance (not exceeding 3 m), biodiversity protection and management, litter clearance and cleaning of entrance signs. Invasive weed control services to cover Identification, treatment, planning and risk assessment, treatment, re-treatment and disposal (this list is not exhaustive).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 30 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 96
This contract is subject to renewal: yes
Description of renewals:

Thames Water envisages that the contract will be awarded for an initial term of 3 years with options to extend the agreement by 1 year periods up to a maximum duration of 8 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Please refer to the PQQ for more information.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

Thames Water envisages that the contract will be awarded for an initial term of 3 years with options to extend the agreement by 1 year periods up to a maximum duration of 8 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Planned Tree Works (Tree Management — Surveying and Digital Mapping/Tree Surgery)

Lot No: 1b

II.2.2)Additional CPV code(s)

77211500
77211400
77211300
03452000

II.2.3)Place of performance

NUTS code: UKI
NUTS code: UKJ
Main site or place of performance:

Whole of the Thames Water region.

II.2.4)Description of the procurement:

Tree surveying and digital mapping services to include site assessments and zoning.

Tree surgery services to include felling, limb removal, crown reduction, chipping and stump grinding.

Thames Water reserve the right to award either Lot 1b or 1c; if Lot 1b is awarded Lot 1c will no longer apply and vice versa.

Thames Water reserves the right to not award 1 or more lots/sub-lots.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 8 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 96
This contract is subject to renewal: yes
Description of renewals:

Thames Water envisages that the contract will be awarded for an initial term of 3 years with options to extend the agreement by 1 year periods up to a maximum duration of 8 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Please refer to the PQQ for more information.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

Thames Water envisages that the contract will be awarded for an initial term of 3 years with options to extend the agreement by one year periods up to a maximum duration of 8 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Reactive Tree Works (Tree Management — Surveying and Digital Mapping/Tree Surgery)

Lot No: 1c

II.2.2)Additional CPV code(s)

77211500
77211400
77211300
03452000

II.2.3)Place of performance

NUTS code: UKI
NUTS code: UKJ
Main site or place of performance:

Whole of the Thames Water region.

II.2.4)Description of the procurement:

Tree surveying and digital mapping services to include site assessments and zoning.

Tree surgery services to include felling, limb removal, crown reduction, chipping and stump grinding.

Thames Water reserve the right to award either Lot 1b or 1c; if Lot 1b is awarded Lot 1c will no longer apply and vice versa.

Thames Water reserves the right to not award 1 or more lots/sub-lots.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 8 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 96
This contract is subject to renewal: yes
Description of renewals:

Thames Water envisages that the contract will be awarded for an initial term of 3 years with options to extend the agreement by 1 year periods up to a maximum duration of 8 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Please refer to the PQQ for more information.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

Thames Water envisages that the contract will be awarded for an initial term of 3 years with options to extend the agreement by 1 year periods up to a maximum duration of 8 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As detailed in the PQQ

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

As detailed in the PQQ documentation.

III.1.5)Information about reserved contracts

III.1.6)Deposits and guarantees required:

Bonds and/or parent company guarantees of performance and financial standing may be required.

III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Specified in the invitation to negotiate.

III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Consortia may be required to form a legal entity prior to award.

III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Negotiated procedure with prior call for competition

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/05/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Between 3 — 8 years.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

All suppliers who wish to respond to this notice must request a pre-qualification questionnaire (PQQ) by using the link in Section I.3) of this notice, i.e. https://www.thameswater.co.uk/procurement

VI.4)Procedures for review

VI.4.1)Review body

Thames Water Utilities Ltd
Reading
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Thames Water Utilities Ltd will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

The Utilities Contracts Regulations 2016 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained

Thames Water Utilities Ltd
Reading
United Kingdom

VI.5)Date of dispatch of this notice:

01/05/2019

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