Thin Clients and Tablets – Invitation to Tender

Thin Clients and Tablets – Invitation to Tender

Web Based and Proprietary Client Device Framework.

United Kingdom-Edinburgh: Computer equipment and supplies

2019/S 154-379208

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Scottish Government
E Spur, Saughton House
Edinburgh
EH11 3XD
United Kingdom
Contact person: Leigh Syme
Telephone: +44 1312446812
E-mail: Leigh.Syme@gov.scot
NUTS code: UKM

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Web Based and Proprietary Client Device Framework

Reference number: SP-19-016

II.1.2)Main CPV code

30200000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Scottish Ministers are seeking to appoint a single supplier for a national collaborative arrangement for web based and proprietary devices.

II.1.5)Estimated total value

Value excluding VAT: 80 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

72500000
30213100
30200000
30213200
30231100
30237000
32250000

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

The duration of the framework agreement will be 24 months with an option to extend for 2 further 12 month periods. The estimated value ranges from 60 000 000 GBP to 80 000 000 GBP over the 4 year period.

The framework will consist of the following product groups: web based, proprietary, thin client and tablet devices.

The framework agreement will be available for use by the Scottish public sector and details are provided in Section II.2.4) Description of the procurement.

Documents can be found at: https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for the following ITT: Web Based and Proprietary Client Devices itt_30666

The framework agreement will be available for use by the Scottish Ministers (including Agencies), Scottish Non-Departmental Public Bodies, offices in the Scottish Administration which are not ministerial offices, cross- border public authorities within the meaning of Section 88(5) of the Scotland Act 1998, the Scotland Office, the Scottish Parliamentary Corporate Body, councils constituted under Section 2 of the Local Government, etc. (Scotland) Act 1994, Scottish Fire and Rescue Service, the Scottish Police Authority, Scottish health boards or special health boards, all NHS Scotland, The Integrated Joint Boards established further to the Public Bodies (Joint Working) Act 2014, bodies registered as social landlords under the Housing (Scotland) Act 2001, Student Loans Company Ltd, the Forestry Commission, the Commissioner of Northern Lighthouse operating as the Northern Lighthouse Board, Equality and Human Rights Commission, Business Stream Ltd, the Business Gateway National Unit at the Convention of Scottish Local Authorities, further or higher education institutions being fundable bodies within the meaning of section 6 of the further and Higher Education (Scotland) Act 2005, any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by 1 or more of the foregoing, bodies financed wholly or mainly by 1 or more of the foregoing, bodies subject to management supervision by 1 or more of the foregoing and bodies more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, being appointed by 1 or more of the foregoing. In addition to the contracting authorities listed, the framework agreement will be available to charities entered on the Scottish Charity Register and voluntary organisations entered on the Membership Database of the Scottish Council for voluntary organisations.

Information about Scottish Public Bodies is available at:

https://www.gov.scot/policies/public-bodies/

Information about the Review of Public Procurement in Scotland and links to the other Centres of expertise are available at:

https://www.gov.scot/policies/public-sector-procurement/

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 30
Price – Weighting: 70
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The initial duration of the framework agreement will be 24 months with the option to extend for 2 x 12 month periods.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Bidders must refer to the ESPD (Scotland) Bidders Guidance Instructions document concerning Section B, part IV, economic and financial standing selection criteria.

A form of company financial assessment from each tenderer is required. The tenderer’s failure risk will be evaluated as pass/fail.

There is no action required here for the tenderer, the authority will undertake an action, using Dun and Bradstreet (D&B), to obtain a Failure Risk Score (D&B Failure Score) for the Tenderer and any consortia or reliance members.

If the failure score is 51 or more you will receive a pass for this assessment.

If the score is less than 51 or no failure score is available we will contact the tenderer and seek further information. We will then use this further information to assess the tenderer’s level of failure risk. If this assessment identifies an unmanageable risk (i.e. it is unacceptable) the tenderer will fail this assessment.

In the event that the tenderer does not meet the financial criteria above, they may still be considered via some form of other assurance e.g. Parent Company Guarantee (providing parent has a failure risk score of 51 or more) or a performance bond.

There must be no qualification or contra-indication from any evidence provided in support of the tenderers economic and financial standing.

Details of the D&B ‘A Guide to Dun and Bradstreet’s Predictive Indicators’ — can be found using the http address below:

https://www.dnb.co.uk/about-us/our-analytics/predictors-scores-ratings/scores-ratings.html

Note to tenderers:

There is no action for tenderers to undertake regarding company financial assessment. The authority will undertake the action as detailed above.

It is a requirement of this framework agreement that bidders hold, or can commit to obtain prior to commencement of any subsequently awarded contract, the types of and levels of insurance, as a minimum, indicated below:

— employer’s (compulsory) liability insurance = 5 000 000 GBP,

— public liability insurance = 2 500 000 GBP,

— professional indemnity insurance = 1 000 000 GBP.

The authority has the right to request copies of financial accounts and insurance certificates which are not held electronically.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Bidders will be required to confirm that they meet the required environmental management standards. Minimum level(s) of standards required:

— environmental management standards.

The contractor will be expected to maintain a standard of environmental protection, including, where appropriate, accreditation to ISO14001/EMAS or equivalent standards.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 001-558346

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/09/2019
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 17/09/2019
Local time: 16:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

4 years.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The Scottish Government is committed to contributing to the social, economic and environmental well-being of the people of Scotland, in order to create a more successful country, with opportunities for all of Scotland to flourish, through increasing sustainable economic growth.

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 30666

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The Scottish Government is committed to contributing to the social, economic and environmental well-being of the people of Scotland, in order to create a more successful country, with opportunities for all of Scotland to flourish, through increasing sustainable economic growth.

(SC Ref:519265)

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 30666

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A subcontract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

— targeted recruitment and training for priority groups,

— equality and diversity initiatives,

— provide subcontracting opportunities for SMEs, third sector and Supported businesses,

— community wealth building,

— promotion of social enterprises and resources for community initiatives,

— community education initiatives.

(SC Ref:592431)

VI.4)Procedures for review

VI.4.1)Review body

Scottish Government
Victoria Quay, Leith
Edinburgh
EH6 6QQ
United Kingdom
Telephone: +44 1312447556Internet address: http://www.scotland.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

07/08/2019

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