Third Sector Support and Development Services

Third Sector Support and Development Services

Youth Service and Third Sector Support and Development Services in Warwickshire and Advice Services within Warwickshire.

United Kingdom-Warwick: Other community, social and personal services

2015/S 209-379926

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Warwickshire County Council
Strategic Procurement Unit, PO Box 3, Shire Hall, Market Place
For the attention of: Heather Boyd, Category Specialist
CV34 4RH Warwick
UNITED KINGDOM
Telephone: +44 1926412430
E-mail: procurement@warwickshire.gov.uk

Internet address(es):

General address of the contracting authority: http://www.warwickshire.gov.uk

Address of the buyer profile: http://www.warwickshire.gov.uk/procurement

Electronic access to information: http://www.csw-jets.co.uk

Electronic submission of tenders and requests to participate: http://www.csw-jets.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Youth Service and Third Sector Support and Development Services in Warwickshire and Advice Services within Warwickshire.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: The County Council boundaries of Warwickshire County Council.

NUTS code UKG13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This is a notice for social and specific services in accordance with Directive 2014/24/EU Article 74.
Lot 1 — Third Sector support and development services in Warwickshire.
WCC is looking for a Provider (or group of Providers through a Lead Provider) to deliver this Service through a single contract.
If the Service is delivered by more than 1 Provider, the Providers will work together to minimise duplication and ensure a cost effective delivery model.
The Service will deliver within Warwickshire a range of functions that increase the prominence and skills base of the Third Sector and increase levels of volunteering in the delivery of traditionally Public Sector services. The Service will empower the Third Sector to thrive by modelling and encouraging new ways of working and innovative practices, as well as building on existing skills. The Service will help move the Third Sector towards greater sustainability, and support the building of capacity within communities to become more resilient. The Service will work collaboratively to develop an approach to measuring and increasing the impact and social value of the Third Sector. The Service will support the Third Sector to influence Public Sector policy making and the shaping of local service delivery.
Lot 2 — Advice Services within Warwickshire.
WCC is looking for a Provider (or group of Providers through a Lead Provider) to deliver this Service through a single contract. If the Service is delivered by more than 1 Provider, the Providers will work together to minimise duplication and ensure a cost effective delivery model.
The Service will deliver within Warwickshire a range of free, confidential, independent and impartial advices services with a particular focus on financial inclusion. The Service will seek to minimise the likelihood and impact of financial exclusion within Warwickshire. This will be done through the provision of advice, support and services at the point of need in a coordinated and collaborative manner.
The Service will help users to understand complex information and support with the completion of forms where needed.
The Service will work closely with appropriate agencies to make and accept referrals so that the independence of vulnerable Service users is supported and protected.
All service users are referred on to specialist or other support services so that they experience joined-up help with tackling issues.
The Service will guide citizens towards greater independence and financial capability by providing them with the skills to manage their situations better, and so reducing their need to use the Service again. The Service will link with and operate active referral processes with services providing skills-building and employment support. The Service will influence Public Sector policy making, service re-design and service delivery.
The services may be adapted and changed during the course of the contract period to meet the changing demands, requirements and needs of the customers or the Authority.

II.1.6)Common procurement vocabulary (CPV)

98000000, 98110000, 98111000, 98133100, 98133110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The proposed Contract start date is 1.4.2106.
The proposed contract end date is 31.3.2018 (unless extended).
The initial contract term will be 2 years however the Authority reserves the right to extend the contract by further periods not exceeding 24 months (24 being the maximum available extension period) at the discretion of the Authority based on the contract performance of the successful applicant) and funding being available.

II.2.2)Information about options

Options: yes
Description of these options: The initial contract term will be 2 years however the Authority reserves the right to extend the contract by further periods not exceeding 24 months (24 being the maximum available extension period) at the discretion of the Authority based on the contract performance of the successful applicant) and funding being available.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Youth Service and Third Sector Support and Development Services in Warwickshire

1)Short description

2)Common procurement vocabulary (CPV)

98000000, 98110000, 98111000, 98133100, 98133110

3)Quantity or scope

WCC is looking for a Provider (or group of Providers through a Lead Provider) to deliver this Service through a single contract.
If the Service is delivered by more than 1 Provider, the Providers will work together to minimise duplication and ensure a cost effective delivery model.
The Service will deliver within Warwickshire a range of functions that increase the prominence and skills base of the Third Sector and increase levels of volunteering in the delivery of traditionally Public Sector services. The Service will empower the Third Sector to thrive by modelling and encouraging new ways of working and innovative practices, as well as building on existing skills. The Service will help move the Third Sector towards greater sustainability, and support the building of capacity within communities to become more resilient. The Service will work collaboratively to develop an approach to measuring and increasing the impact and social value of the Third Sector. The Service will support the Third Sector to influence Public Sector policy making and the shaping of local service delivery.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Advice Services within Warwickshire

1)Short description

2)Common procurement vocabulary (CPV)

98000000, 98110000, 98111000, 98133100, 98133110

3)Quantity or scope

WCC is looking for a Provider (or group of Providers through a Lead Provider) to deliver this Service through a single contract. If the Service is delivered by more than 1 Provider, the Providers will work together to minimise duplication and ensure a cost effective delivery model.
The Service will deliver within Warwickshire a range of free, confidential, independent and impartial advices services with a particular focus on financial inclusion.
The Service will seek to minimise the likelihood and impact of financial exclusion within Warwickshire. This will be done through the provision of advice, support and services at the point of need in a coordinated and collaborative manner.
The Service will help users to understand complex information and support with the completion of forms where needed.
The Service will work closely with appropriate agencies to make and accept referrals so that the independence of vulnerable Service users is supported and protected.
All service users are referred on to specialist or other support services so that they experience joined-up help with tackling issues.
The Service will guide citizens towards greater independence and financial capability by providing them with the skills to manage their situations better, and so reducing their need to use the Service again.
The Service will link with and operate active referral processes with services providing skills-building and employment support.
The Service will influence Public Sector policy making, service re-design and service delivery.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed in the tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed in the tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in the tender documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Evidence as stated in the tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Evidence as stated in the tender documentation.
Minimum level(s) of standards possibly required: The Council will undertake its financial assessment of the tendering organisation (and if considered necessary by the Council, any partners within a consortium bid) based on its own evaluation of the Tenderers most recent 2 years accounts (or if 2 years accounts are not available, equivalent evidence which confirms financial viability). The assessment of accounts will be supported by an independent credit reference report from Creditsafe where this is available. The Council may also impose a Bond or Performance Guarantee on the successful Tenderer.
Minimum level(s) of standards possibly required: Evidence as stated in the tender documentation.
The Council will undertake its financial assessment of the tendering organisation (and if considered necessary by the Council, any partners within a consortium bid) based on its own evaluation of the Tenderers most recent 2 years accounts (or if 2 years accounts are not available, equivalent evidence which confirms financial viability). The assessment of accounts will be supported by an independent credit reference report from Creditsafe where this is available. The Council may also impose a Bond or Performance Guarantee on the successful Tenderer.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Evidence as stated in the tender documentation.
Minimum level(s) of standards possibly required:
Evidence as stated in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

3356

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

18.12.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 18.12.2015 – 12:15

Place:

Warwickshire County Council, Shire Hall, Market Place, Warwick, CV34 4RH

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Officers of Warwickshire County Council and/or their appointed agents.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 24 months from contract commencement unless the available option periods are taken.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Warwickshire County Council will be using its e-tendering system (CSW-JETS) for the administration of this procurement process. Providers must register with the system to be able to express an interest and download documents. The web address for CSW-JETS is www.csw-jets.co.ukRegistration and use of CSW-JETS is free. All correspondence or clarifications relating to this procurement must be via the CSW-JETS correspondence function. If you are having trouble registering with CSW-JETS please email us at procurement@warwickshire.gov.uk Providers must register on CSW-JETS and express an interest in this project in order to download tender documents and be able to correspond with us about this procurement.

Electronic ordering and/or invoicing and/or payment may be used.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

23.10.2015

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